Internal Events Manager

20 hours ago

Foster City CA United States Talascend, LLC Full time

Talascend is seeking qualified candidates to apply for an Internal Events Manager position located in Foster City, CA.


SUMMARY:

We are seeking a dynamic and highly organized Internal Events Manager to lead the planning and execution of internal events that engage, inspire, and strengthen our company culture at Zoox. The role requires creativity, excellent project management skills, and the ability to collaborate with cross-functional teams to deliver memorable experiences for our employees.

While the primary focus of this role is on internal events, 25% will be dedicated to project management and employee communication tasks. We’re seeking a candidate with strong project management and communication skills, along with a flexible mindset to adapt to the varying needs of the team.


Key Responsibilities:

  1. Event Planning & Execution:
    • Plan, organize, and execute internal events such as team-building activities, company-wide meetings, cultural events, milestone celebrations, workshops, recognition events, holiday parties, and employee engagement initiatives, in both in person and virtual environments.
    • Develop event concepts aligned with company culture, values, and goals.
    • Handle event logistics, including venue booking, catering, equipment setup, guest lists, and agenda creation.
  2. Cross-functional Collaboration:
    • Work closely with our People Experience, Facilities, Culinary, Security, Design, and our Leadership team to ensure alignment on event objectives, messaging, and goals.
    • Collaborate with internal departments to secure speakers, panelists, and other resources needed for events.
  3. Budget Management:
    • Develop and manage event budgets, ensuring cost-effective planning and use of resources.
    • Track event expenditures and provide post-event financial reports.
  4. Vendor & Stakeholder Management:
    • Identify and manage relationships with vendors and our external events agency.
    • Negotiate contracts to ensure the best quality and value for the company.
  5. Employee Engagement & Feedback:
    • Strengthen our Employer Brand by developing event concepts and opportunities for engagement to excite crew, build connectedness, and create strong connections to our mission, purpose, and values.
    • Gather feedback from employees before and after events to measure success and improve future initiatives.
    • Continuously find new ways to enhance employee participation and engagement.
  6. Communication & Promotion:
    • Develop and execute employee communication plans for events, including email announcements, Slack posts, speaker notes/slides for company all hands, and digital signage.
    • Ensure employees are well-informed about upcoming events and know how to participate.
  7. Post-event Reporting:
    • Analyze event success by gathering qualitative and quantitative feedback.
    • Produce reports on engagement levels, attendance, and overall effectiveness of each event.

Qualifications:

  • Bachelor’s degree in Event Management, Communications, Marketing, Human Resources, or a related field.
  • 5+ years of experience in event planning.
  • Excellent project management and multitasking abilities.
  • Proven experience organizing events of varying scales, from small team-building activities to large company-wide events.
  • Strong communication and interpersonal skills.
  • Proficiency with Asana and other project management tools.
  • Proficiency with Ariba is a bonus but not required.
  • Ability to work in a fast-paced, deadline-driven environment.
  • Creative problem-solving skills and a keen eye for detail.

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Drug Screen may be required.

We will consider qualified applicants with a criminal history pursuant to Federal, State and Local law, including the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance and the San Francisco Fair Chance Ordinance. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Talascend is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Applicants with criminal histories are encouraged to apply.

Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k), EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, plan requirements, schedule type, and client work site mandates.

Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

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