Office Coordinator

1 week ago

Bedford IN United States ResCare Community Living Full time
Our Company

ResCare Community Living

Overview

Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today

Responsibilities

The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.

Essential Job Responsibilities:
  • Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
  • Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
  • Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review
  • Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
  • Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment
  • Collect PCard receipts from cardholders weekly and reallocate expenses as required
  • Assist with processing of client funds requests as required
  • Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
  • Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required
  • Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates
  • Ensure business documents are retained as per policy
  • Performs other duties as assigned

    Qualifications

    • Two years of related office management or bookkeeping experience
    • Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company
    • Experience in managing systems, processes, and people
    • Must be able to work independently as well as part of a team
    • Capable of working responsibly with highly confidential information
    • Must meet all agency requirements for pre- employment as required by Company and/or State regulations
      Education:
      • Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience
        Certificates, Licenses, Registrations:
        • Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)

          About our Line of Business

          ResCare Community Living has four decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental or cognitive disability. Our community living services are provided in 27 states with several thousand programs and a comprehensive range of high-quality services, including: Community Living, Adult Host Homes for adults regardless of disability, Behavioral/Mental Health Support, In-home Pharmacy Solutions, Telecare and Remote Support, Supported Employment and Training Programs, and Day programs. For more information, please visit www.rescarecommunityliving.com . Follow us on Facebook and LinkedIn .

          Salary Range

          USD $18.00 - $22.00 / Year

  • Office Coordinator

    3 weeks ago

    Lafayette, IN, United States Midwest Remediation Inc Full time

    We're looking for a full-time Office Coordinator who has a passion for people operations, a background in office administration and a reputation for supporting the company's organizational growth. This role requires working on-site in our Indianapolis office. If the below sounds like you and the kind of job you're into, we want to hear all about it!Job...

  • Order Administration Coordinator II

    4 weeks ago

    , OH, United States Modern Office Methods Full time

    Job Title: Order Processing Coordinator IIJob Summary:As an Order Processing Coordinator II at Modern Office Methods, you will be responsible for administrative duties determined by or in conjunction with management, relieving officials of clerical work and administrative tasks. You will work closely with the sales and operations teams to improve the overall...

  • Office Coordinator

    4 weeks ago

    Avalon, CA, United States Catalina Island Conservancy Full time

    POSITION SUMMARY:The Office Coordinator is responsible for the successful operations of the CIC House, Catalina Island Conservancy’s office in Avalon, CA, including: receiving and escorting visitors; ensuring maintenance of all common office spaces, equipment, and supplies; overseeing incoming and outgoing mail and packages; coordinating relationships with...

  • Office Coordinator

    4 weeks ago

    Avalon, CA, United States Catalina Island Conservancy Full time

    POSITION SUMMARY:The Office Coordinator is responsible for the successful operations of the CIC House, Catalina Island Conservancy’s office in Avalon, CA, including: receiving and escorting visitors; ensuring maintenance of all common office spaces, equipment, and supplies; overseeing incoming and outgoing mail and packages; coordinating relationships with...

  • Office Coordinator

    4 weeks ago

    Boston, MA, United States Manning Personnel Group, Inc. Full time

    Our client, a Life Science company, in Boston is looking for an Office Coordinator to join their team. This role will be responsible for identifying client needs and expectations, both internal and external, as well as assisting with special projects, quality control, operating controls, procedures and other projects to position the company for growth. The...

  • Office Coordinator

    4 weeks ago

    Fayetteville, NC, United States SQUAN Full time

    Overview: Company: SQUAN Pay Rate: $20-$25 Per Hour TITLE: Office Coordinator DEPARTMENT (S): Operations DIRECT REPORTS: N/A REPORTS TO: Construction or Office Manager U.S Citizenship Required. POSITION SUMMARY The Office Coordinator's primary focus is providing administrative support to the Construction and/or Office Manager and overall project team....

  • Office Coordinator

    4 weeks ago

    Fayetteville, NC, United States SQUAN Full time

    Overview: TITLE: Office Coordinator DEPARTMENT (S): Operations DIRECT REPORTS: N/A REPORTS TO: Construction or Office Manager POSITION SUMMARY The Office Coordinator's primary focus is providing administrative support to the Construction and/or Office Manager and overall project team. They must be able to manage and coordinate a variety of...

  • Office Coordinator

    1 month ago

    Fayetteville, NC, United States SQUAN Full time

    Overview: TITLE: Office Coordinator DEPARTMENT (S): Operations DIRECT REPORTS: N/A REPORTS TO: Construction or Office Manager POSITION SUMMARY The Office Coordinator's primary focus is providing administrative support to the Construction and/or Office Manager and overall project team. They must be able to manage and coordinate a variety of...

  • Area Manager Evening Position

    4 weeks ago

    Bedford, United States Office Pride Full time

    Position Title: Area Manager Reports To: Owner Supervises: Team Leads and/or Front Line Employees Basic Function: Ensure that the cleaning specifications sold to the client are being fulfilled/exceeded and the work is being completed on budget (labor & chemicals). PRIMARY RESPONSIBILITIES:COMMERCIAL CLEANING Clean/fill-in assigned number of hours on a...

  • Office Coordinator

    4 weeks ago

    Pasadena, CA, United States A Leading Role Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.ResponsibilitiesHandle and coordinate active calendarsSchedule and confirm meetingsEnsure file...

  • Office Coordinator

    4 weeks ago

    Boston, MA, United States The Hollister Group Full time

    Our client is looking to hire an Office Coordinator to provide administrative support for their busy Boston office. This role requires great customer service and multitasking skills, and the ability to manage a variety of responsibilities in a fast-paced office environment.Compensation$50KApplicants must be able to commute to and work onsite in Boston, MA to...

  • Office Coordinator

    4 weeks ago

    Alexandria, VA, United States Verbal Beginnings Full time

    Overview: Verbal Beginnings is looking for a collaborative, energetic, and organized Office Coordinator to join our team!. The Office Coordinator is responsible for serving as a resource for families, visitors and staff at Verbal Beginnings. The Office Coordinator will work closely with the Center Operations team to oversee the day to day operations of the...

  • Office Services Coordinator

    4 weeks ago

    Miami, FL, United States Gravity IT Resources Full time

    Job Title: Office Services Coordinator Location: Miami, Florida Job-Type: Contract Employment Eligibility: Gravity cannot transfer nor sponsor a work visa for this position. Applicants must be eligible to work in the U.S. for any employer directly (we are not open to contract or “corp to corp” agreements).Summary of Position: The Office Services...

  • Office Coordinator/Receptionist

    4 weeks ago

    Boston, MA, United States Fanning Personnel Full time

    Office Coordinator/Receptionist - BOSTON LOCATION IN OFFICE 4 DAYS.A Boston investment firm is seeking a Office Coordinator to provide general office management duties.Provide basic reception duties including answering and directing calls, greeting guests, prepare conference rooms for client meetings, maintain office documentation including filing, binding...

  • Office Administrator

    5 days ago

    New Bedford, United States Atlas Professionals Full time

    Our offshore construction client is seeking a temporary Office Admin/Project Coordinator to work with their US-based team in New Bedford, MA. You will support the project team as they contribute to the construction of offshore windfarms off the coast of New England. They're looking for a proactive team-oriented administrator who is always open to learn. This...

  • Office Coordinator

    2 days ago

    San Francisco, CA, United States Cross Country Consulting Full time

    We’re looking for an Office Coordinator (Contractor - 6 months) to join our growing team where Excellence is a priority, Collaboration is the norm, Energy is contagious, and the opportunity to make an Impact is endless. This is a key role in our San Francisco office that requires a mastery of organizational responsibilities, the ability to effectively...

  • Coordinator Office and Billing

    22 hours ago

    Wilmington, DE, United States Dycom Industries, Inc. Full time

    Discover a more connected Office Coordinator career At Lambert's Cable, as an Office Coordinator, you’ll perform routine clerical and organizational tasks that support the operations of a construction field office. Connecting you to great benefits Weekly Paychecks Paid Time Off, Parental Leave, and Holidays Insurance (including medical, prescription...

  • Office Coordinator

    2 weeks ago

    Kansas City, MO, United States Sun Chemical Full time

    Office Coordinator Increase your chances of reaching the interview stage by reading the complete job description and applying promptly. Reporting to the Site Manager, the job function of the Office Coordinator is to perform all site administrative support tasks. Duties include closing out orders in SAP, process order variance analysis, and finite...

  • OP Office Coordinator

    1 month ago

    Oscoda, MI, United States Duro-Last Full time

    Office Coordinator Oscoda Plastics has an opening for an Office Coordinator. The position is located in Oscoda, Michigan. This is a full-time position with excellent benefits! Position Responsibilities: Primary person to answer phone calls, take messages, and answer door cameras/intercoms Schedule contractors for training and update training forms as...

  • Foundation and Office Coordinator

    4 weeks ago

    Houston, TX, United States Houston Building Owners and Managers Association (Houston BOMA) Full time

    Foundation and Office CoordinatorReporting directly to the Vice President of Operations, the Foundation and Office Coordinator will provide administrative support to the Houston BOMA Foundation’s Board of Directors and office administrative support to Houston BOMA and the departmental teams. They will provide direct service to internal and external...