Executive/Personal Assistant to UHNW Principal

2 weeks ago

Miami FL United States Pocketbook Agency Full time

JRN: 1804


We are seeking a high-level Executive/Personal Assistant who will provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff. The ideal candidate has experience supporting high profile or c-level executives. This role will work in tandem with a cohesive team that are exclusively responsible for the principal’s logistics, calendar, and lifestyle. This role requires infinite attention to detail, unmatched diligence, and discretion. It is imperative to have a positive outlook and “can do attitude, no task is too big or too small”. Communication is critical to the success of working with the principal, her family and executive team. The ability to prioritize tasks, manage confidential information, and pivot quickly between tasks is required. An organized and analytical thinker, strong communicator, and collaborator will do well in this role.


Requirements:

  • 2-3 years of experience, minimum
  • Excellent calendar management skills, including coordination of meetings/calls/events
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
  • Ability to work independently, high attention to details and strong organizational skills
  • Embody the art of multitasking effectively
  • Self-starter attitude with excellent anticipation skills, problem-solving and follow up
  • Must be flexible to travel when needed


Responsibilities:

  • Anticipate the needs of the principal and liaise with the executive office team, domestic staff, and relevant internal and external stakeholders to help drive thoughtful actions to ensure smooth day to-day operations
  • Coordinate meetings with other staff; play a key role in the coordination of staff efforts both within and outside the department. If there is a discrepancy ensuring all parties are aware of any updates
  • Assist Principal with getting ready for the day (e.g., packing, preparing related items needed for the day and making sure she is on time to start the day)
  • Arrange, confirm, and manage extremely detailed calendars both business/personal and related logistics including updated correspondence, presentation materials, technology needs, and other items needed for the executive’s daily meetings and activities
  • Confirm restaurant reservations and book car service
  • Manage and pivot support based on rapidly evolving executive calendar (business and personal) on a real-time basis
  • Provide a broad range of administrative support including, making coffee, arranging meals, printing, faxing, maintaining business and personal files, scanning, photocopying etc.
  • Prepare and drop off materials needed by the principal
  • Manage email communication, including prioritizing emails and corresponding on behalf of managers; Provide summary of all emails daily
  • Maintain and update Outlook Contacts
  • Prepare reports, expense reports, summaries and undertake special projects as needed
  • Provide shared “on call” availability to answer the principal’s questions via email, text, or phone
  • Assist with personal matters including scheduling doctors’ appointments on an ad-hoc basis
  • Provide coordination, monitoring, and communication of projects and programs related to the principal


Schedule: Monday - Friday, accessible during off hours, weekend accessibility when needed


Compensation: $100-120K base with discretionary bonus, full benefits package, and company perks


Location: Miami Beach, FL, fully on-site

  • Executive/Personal Assistant to UHNW Principal

    1 week ago

    Miami, United States Pocketbook Agency Full time

    JRN: 1804We are seeking a high-level Executive/Personal Assistant who will provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff. The ideal candidate has experience supporting high profile or c-level executives. This role will work in tandem with a cohesive team that are exclusively responsible for the...

  • Executive/Personal Assistant to UHNW Principal

    4 weeks ago

    Miami, United States Pocketbook Agency Full time

    JRN: 1804We are seeking a high-level Executive/Personal Assistant who will provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff. The ideal candidate has experience supporting high profile or c-level executives. This role will work in tandem with a cohesive team that are exclusively responsible for the...

  • Executive/Personal Assistant to UHNW Principal

    3 weeks ago

    miami, United States Pocketbook Agency Full time

    JRN: 1804We are seeking a high-level Executive/Personal Assistant who will provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff. The ideal candidate has experience supporting high profile or c-level executives. This role will work in tandem with a cohesive team that are exclusively responsible for the...

  • Executive/Personal Assistant to UHNW Principal

    4 weeks ago

    miami, United States Pocketbook Agency Full time

    JRN: 1804We are seeking a high-level Executive/Personal Assistant who will provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff. The ideal candidate has experience supporting high profile or c-level executives. This role will work in tandem with a cohesive team that are exclusively responsible for the...

  • Executive Personal Assistant

    2 weeks ago

    Fort Lauderdale, FL, United States C-SUITE ASSISTANTS Full time

    Ideal Opportunity for Travel Lovers! Executive Personal Assistant to Founder/CEO, Company that Offers Transportation and Technology Services to Major Airlines, Fort Lauderdale, FloridaOur client, an entrepreneurial CEO that founded and has grown her business that offers ground transportation to airline crews and technology services to major airlines is...

  • Private Chef for UHNW Couple

    2 weeks ago

    Miami, FL, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • Executive Personal Assistant to Private Equity Principal

    1 week ago

    San Francisco, CA, United States Lambent Full time

    Assistant to International Private Equity Principal, German Preferred. (San Francisco)Principal in Family Office / Investor in International Early Stage Private Equity Fund seeks Personal/Executive Assistant (80%/20%) to have his life run seamlessly so he can focus on his businesses, his family, and personal development. The position will be mostly remote...

  • Executive Personal Assistant to Private Equity Principal

    2 weeks ago

    Palo Alto, CA, United States Lambent Full time

    Assistant to International Private Equity Principal, German Preferred. (Palo Alto)Principal in Family Office / Investor in International Early Stage Private Equity Fund seeks Personal/Executive Assistant (80%/20%) to have his life run seamlessly so he can focus on his businesses, his family, and personal development. The position will be mostly remote and...

  • Senior Personal/Executive Assistant to UHNW CEO/Individual and Family

    2 weeks ago

    Boca Raton, FL, United States Solomon Page Full time

    Our client, a well-Known Family Investment Office, is seeking a new Senior Personal (70%)/Executive (30%) Assistant to support an UHNW CEO/Individual and his Wife/Family in their Palm Beach, FL Office. The CEO this person will primarily be supporting is connected to a sports franchise and very politically involved. The Senior PA/EA will play a critical role...

  • Private Chef for UHNW Couple

    7 days ago

    miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • Private Chef for UHNW Couple

    1 month ago

    miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • Private Chef for UHNW Couple

    1 week ago

    Miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • Private Chef for UHNW Couple

    2 weeks ago

    Miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • Private Chef for UHNW Couple

    2 weeks ago

    miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • Personal Assistant

    2 weeks ago

    Greenwich, CT, United States FOGARTY KNAPP & ASSOCIATES, INC. Full time

    Reporting to the CFO and Principal, the in-home PA will interact closely with the Greenwich PA and the Greenwich office EA. Carefully research and schedule complex international and domestic UHNW personal family travel and schedules. Some travel to NY property as needed, interact/manage London property manager, manage all large- and small-scale...

  • High-Level Executive Support Specialist

    4 weeks ago

    Miami, United States Pocketbook Agency Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive/Personal Assistant to provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff.Key ResponsibilitiesCoordinate meetings, appointments, and events for the principal and their teamManage the principal's calendar, including scheduling and...

  • Personal Assistant

    2 weeks ago

    Miami, FL, United States The Quest Organization Full time

    Our client, a high net worth family office, is seeking a highly organized and proactive, experienced Personal Assistant to provide comprehensive support to the Principals and their family. This role will be overseen by the Executive Assistant.Executive CoordinationCollaborate with the Principals and EA to ensure alignment on and prioritization of time-...

  • High-Level Executive Support Specialist

    3 weeks ago

    miami, United States Pocketbook Agency Full time

    We are seeking a highly skilled and experienced Executive/Personal Assistant to provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff.This role requires infinite attention to detail, unmatched diligence, and discretion. The ideal candidate has experience supporting high-profile or C-level executives and...

  • Executive Assistant

    2 weeks ago

    Miami, FL, United States C-SUITE ASSISTANTS Full time

    Executive Assistant to Main Principal, International Entrepreneur Investment Management Company, Miami, Florida, Local RemoteA main principal of an international investment management company that invests in entrepreneurs focused on health, living and work to bring meaningful positive impact to our lives is looking for a “right hand” Executive Assistant....

  • Executive Personal Assistant

    2 weeks ago

    Miami, FL, United States C-SUITE ASSISTANTS Full time

    Executive Personal Assistant to Co-Founders, Scientific Based Gaming Entertainment Company, Miami Beach, Florida, Local RemoteOur client, a very successful global scientific based gaming company is looking for a “right hand” Executive Personal Assistant to support the Co-Founders. The is an exciting opportunity for someone who truly enjoys organizing...