Senior Research Administrator

1 week ago

Boston MA United States Dana-Farber Cancer Institute Full time

This position's work location is fully remote however, the selected candidate may only work remotely from a New England state (ME, VT, NH, MA, CT, RI).

The Department of Cancer Biology is seeking a Senior Research Administrator - Finance. The Dana-Farber Cancer Institute (DFCI) is committed to providing outstanding departmental management to DFCI faculty engaged in research.

The purpose of the Sr. Research Administrator - Finance (RA-Finance) position is to provide support to faculty preparing grant budgets and managing finances of the faculty’s portfolios after the award. Finance responsibilities include managing accounts associated with grants, gifts, industry-sponsored research agreements, strategic centers, and other types of funding. This position provides financial information, guidance, analysis and support to faculty. In addition to the grant management responsibilities described, the position may include special projects either within the department or across departments, supervising junior staff, training, and mentoring.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

  • Develops budgets and budget justifications for award proposals.
  • Upon award, finalizes the budget and works with Grants & Contracts and Research Finance offices to get the award set up properly in a timely manner.
  • Reviews Notice of Award for any budgetary or other restrictions/requirements. Works with faculty to assure understanding of reporting and other requirements of PI.
  • Reviews budget adjustments, restrictions, required responses with faculty and ensures a timely response to the sponsor. 
  • Manages budget spending to guidelines, monitoring and reviewing allocation of research funds, grant balances and charges, ensuring appropriate use of funds under investigator control, both in terms of sponsor/external regulations and Institute policy. 
  • Reviews for approval and correct allocations all expenses from their assigned labs and all hiring/promotions. This also includes but is not limited to supplies, equipment, salaries, travel, etc.  
  • Compiles and analyzes fiscal data; develops updates, disseminates accurate and complete financial information to ensure compliance with all requirements of externally funded programs, performs related duties as assigned.  Establishes monthly meetings with the head of each laboratory (Independent Investigator) to review their current fiscal report, in the form of a projection that extends 18 to 24 months. This allows planning, awareness of when grants need to be renewed or new applications will be necessary.
  • Provide coverage for others on the RA-Finance team when they are ill, on leave or vacation. 
  • Bachelor's degree preferred or equivalent experience
  • 5 years of relevant work experience
  • Research financial management experience is strongly preferred. This includes but is not limited to:
    • Understanding sponsor guidelines and helping investigators adhere to them when developing budgets for any applications or establishment of a new fund. 
    • Expense tracking and budgeting
    • Financial projections
  • Maintains professional demeanor at all times.
  • Attention to detail.
  • Ability to work within a team environment.
  • Excellent organizational and project management skills.
  • Must have excellent communication skills (written and verbal) and be able to work with a wide variety of faculty and staff.
  • General computer skills include working with MS Word, MS Excel, and MS Outlook. PeopleSoft or Workday experience is a plus.
  • Ability to proactively set priorities and multi-task.
  • Meets high service excellence standards.
  • Flexibility is required, nights and weekend work may be necessary to meet deadlines or complete time sensitive responsibilities.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

 

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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