Nesco Resource | Executive Assistant to VP, Talent Acquisition NY | sleepy hollow, ny
3 days ago
Work for a well-regarded, established biotechnology company in Sleepy Hollow, NY as an Executive Assistant to VP of TA
What you need to know:
- This position is a 6-month long contract; with potential for extension or permanent hire.
- Starting Pay: $38-42/hr.
- Hours: Monday - Friday 8 am - 5pm
- MUST work at least 3 days onsite in Sleepy Hollow, NY
- Looking for an ASAP start
Support the Vice President, Talent, but may also provide support to the team. The incumbent will prioritize and manage the calendar travel, and time commitments for the VP, and help drive clear, concise communication and commitments between the VP, department, Senior Management and partners with the assistants across the organization. There will also be a concerted focus on continuous improvement for department processes.
Day-to-day, the EA will:
- Anticipate the needs of leaders and teams in order to handle and problem solve all logistics.
- Submit requisitions and tracking department purchase order requests and may coordinate broader department expenses.
- Coordinate multiple administrative workflows within the department to streamline increasingly complex processes.
- Handle calls, business travel, expenses, interview schedules and any other activities of the VP.
- Professionally handle highly-confidential work for the department and its leader.
- Run and drive communications pertaining to meetings, calls, documents, travel, etc.
- Collaborate with multiple teams.
- Take the lead on the preparation and assimilation for new leaders within the department(s), including coordination with IT, Facilities, and Procurement. Assists SVP with department space planning and may assist in headcount tracking.
- Raise potential continuous improvement efforts to current processes. Connect with the proper departments to share findings and may work with teams on obtaining new solutions.
- Actively handle department contact lists/org charts.
- Proactively manage and update content on department sites.
- Handle all logistics for any onsite or offsite meetings for the SVP and the department.
- Perform backup and additional duties as needed.
- 5-10 years of experience working in as a direct assistant to a C-Suite Level Individual.
- Ability to work with all levels in the organization including senior managers; understands how senior leaders think and what they expect. Anticipates their needs.
- Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities.
- Ability to multi-manage in deadline-driven settings. Can cope and make good decisions despite change and ambiguity; skillfully handles risk and uncertainty with composure and shifts gears with ease.
- Strong ability to develop and maintain relationships with levels of internal and external stakeholders; ability to interact across all levels of employees and management.
- Comfortable leading projects. Ability to coordinate team members cross-functionally.
- Exceptional prioritization, optimization, communication, and organizational skills; highly collaborative while maintaining confidentiality.
- Autonomy and advanced judgment and problem-solving skills.
- Ability to properly handle confidential information.
- Life Sciences or Tech Sector work a plus.
- Bachelor’s degree in a related field desired.
Nesco Resource and affiliates (Lehigh G.I.T Inc, and Callos Resource, LLC) is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status, or any other legally protected characteristics with respect to employment opportunities.
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