Project Coordinator- Construction

2 days ago

Carlsbad CA United States ZipRecruiter Full time

Job Description

Gearing up for a BIG 2025, Dickinson Cameron is hiring an experienced, Project Coordinator for our Carlsbad, CA office

The right candidate for this position is a team player, with great initiative, organizational skills, time management, computer and communication skills, who will embrace our company's business values. This candidate is a self-motivated goal setter, works well with little supervision, impeccable work ethic and a high degree of integrity.

The Project Coordinator is responsible for working directly with the PM in all phases and aspects of the project within our core markets; as well as a heavy amount of project administration between Dickinson Cameron, Clients and Subcontractors respectively. This position works primarily from the office providing heavy administrator support and moderate technical support to members of the project team.

Qualifications:

  • Minimum 5 years of experience in construction management and performing similar tasks.
  • Minimum 3 years of experience in construction management with a commercial general contractor required, preferable in retail Tenant Improvement or restaurant construction.
  • Well versed with reading construction plans.
  • PC proficiency is essential with Microsoft Office and a strong working knowledge of Excel, Bluebeam, Timberline, SharePoint.
  • Bachelor's Degree - construction management, civil engineering, architecture or related field.

Skills & Abilities:

  • Strong communication skills, problem solving and interpersonal faculties.
  • Ability to work well under pressure with an acute sense of urgency.
  • Commitment to company specific objectives, goals and high standard of professionalism.
  • Be results oriented, have a proactive approach and deadline sensitive driven.
  • Ability to work in a small company culture with strong team environment.
  • Ability to work independently and/or in a group setting with little direction.
  • Ability to be highly organized, detail oriented & ability to prioritize multiple tasks at once through to completion.

Responsibilities:

  • Assists multiple Project Managers with all administrative tasks of projects;
  • Responsible for all project accounting change orders, owner and subcontractor billings, and quotations.
    • Update billing report, job cost reports constantly with invoices and approved change orders.
    • Reconciles sub-contractor and supplier invoices to ensure timely payment along with final lien releases.
  • Maintain detailed and organized files; document and database management.
  • Participate in proposal, planning preparation and administration of contracts.
  • Prepares job start-up form and matches the costs proposed on the final approved bid;
  • Maintains/reviews/distributes project logs (submittals, change orders and RFIs);
    • Processes & distributes submittals to client/sub-contractors in a timely manner;
    • Collects subcontractor changes for review by the PM.
  • Ability to review drawings and specifications to become completely familiar with the project and identify long lead times and critical path items.
  • Write/Review Owner contract and become familiar with terms & conditions.
  • Responsible for maintaining job site binders/logs, insurance compliance documents, and RFIs.
  • Collects current mall rules and regulations prior to bid or prior to possession of the job site; submits and pays mall construction deposits and fees;
  • Work to obtain all necessary permits as requested by the PM.
  • Coordinates superintendent transportation and housing is set up and within budget; Ensures Superintendent returns and sends all documentation kept at the site.
  • Reviews and codes invoices. Check for accuracy and compare to cost to complete forecast.
  • Works proactively with project manager/superintendent to solve foreseen project roadblocks.
  • Completes closeout process within 45 days of project turnover; initiates closeout process, completes and organizes closeout tasks (punch list, certificate of occupancy, warranties, operations and maintenance manuals) accurately.
  • Other duties as assigned.

The physical requirements of these positions are: Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers while performing tasks; expressing or exchanging ideas by means of the spoken/written word. Some activities convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Exerting up to 15 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time 8 hours or more; walking and standing are required occasionally or when visiting sites. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal.

We are looking to fill the position immediately. Compensation will be commensurate with experience. Please reply with your resume and availability to start.

This is a full-time position that offers competitive pay, flexible spending account, medical, dental, vision benefits, sick & vacation pay, holiday pay and 401(k) retirement plan with employer match.

*** This position does not sponsor employment visa ***

Visit our company website for the detailed job descriptions and our other job openings.

Company Description: Dickinson Cameron Construction (DCC) is a luxury retail and restaurant construction management firm. Projects range from build-outs to landmark ground-up commercial development projects. DCC’s executive team and project managers work closely with handpicked vendors and subcontractors to control costs, deliver quality and add value to every project. The company’s client list includes Apple, Hermes, Cartier, Chanel, Barney's, Burberry, Saint Laurent, Fendi, Tesla, Valentino, Eureka Restaurant, North Italia Restaurants, Mastros, Lazy Dog Restaurants, Yard House Restaurants, Flour and Barley Restaurant and more. Please visit

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