Property Associate

3 days ago


Boston MA United States JLL Full time

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

WHAT YOU’LL BE DOING

  • Participating in processing accounts payable (A/P) by reviewing and coding invoices for payment.
  • Assisting with accounts receivable (A/R) tasks, such as preparing and distributing bills or statements, sending collection notices, and making manual billing adjustments when necessary.
  • Tracking administrative expenses to ensure they stay within budget and identifying cost reduction opportunities.
  • Coordinating document management related to lease execution, distribution, and filing.
  • Tracking lease notification requirements to prevent missed deadlines and ensure proper distribution of notifications.
  • Monitoring email, phones, and work order systems regularly to provide prompt and courteous responses and direct correspondence to the appropriate personnel.
  • Maintaining general office organization.
  • Sorting, organizing, and distributing incoming mail, as well as preparing and sending outgoing mail and packages.
  • Preparing and distributing general correspondence and memos.
  • Organizing, compiling, and preparing reports for distribution.
  • Creating and maintaining accurate and organized physical and virtual filing systems.
  • Updating employee, client, and customer contact databases.
  • Coordinating conference room reservations.
  • Organizing department lunches, meetings, events, and business travel.
  • Receiving building access requests and coordinating access for visitors and vendors.
  • Ensuring tenant and contractor certificates of insurance are accurate and meet defined standards.
  • Tracking expiration dates for tenant and contractor certificates of insurance and providing advance notice of upcoming expirations.
  • Supporting compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.
  • Participating in the new tenant welcome and orientation program and assisting with move-in/move-out procedures.
  • Tracking and coordinating access card activation and deactivation as needed.
  • Assisting the property team in developing and implementing property and employee manuals.
  • Maintaining regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas.
  • Documenting incidents of potential property and equipment liability and forwarding information to risk management personnel.
  • Gathering W-9 forms from vendors and assisting in new vendor setups as needed.
  • Assisting team members with property budget preparation and recurring reporting.
  • Supporting engineers with recording and billing monthly utility meter readings, as appropriate.
  • Assisting with vendor contract creation, execution, and tracking as requested.
  • Providing general and ad hoc administrative support to the property as needed.
  • Performing any other duties and tasks assigned.

WHAT YOU BRING TO THE TABLE

Requirements:

  • High school diploma is required.
  • Bachelor's degree (BA/BS) is preferred.
  • Minimum of 1 year of experience in commercial real estate, property team, or office management.
  • Proficient knowledge of Microsoft Office Suite and willingness to learn new programs and technology.
  • Advanced oral and written communication skills.
  • Strong attention to detail and organizational skills.
  • Self-starter with the ability to manage multiple projects under pressure.
  • Ability to work autonomously or as part of a team, interacting effectively with coworkers and internal clients at all levels and in multiple disciplines.
  • Ability to calculate figures and percentages.
  • Capable of developing effective and constructive solutions to challenges and obstacles.
  • Comfortable with change and uncertainty, able to shift gears and make decisions without having the complete picture.
  • Ability to occasionally work flexible hours exceeding 8 hours per day, 5 days per week, or 40 hours per week.

Physical Work Requirements and Work Conditions:

In compliance with the Americans with Disabilities Act (ADA), the Sr Property Administrator's responsibilities require the following minimum physical requirements:

  • Regular sitting for long periods of time.
  • Frequent standing, walking, reaching with hands and arms, stooping, kneeling, crouching, or crawling.
  • Reading video display terminals, order forms, and other written documents.
  • Lifting a minimum of thirty-five (35) pounds.
  • Using and accessing stairwells during emergencies.
  • Using keyboards for typing and computer input.
  • Hearing, speaking, and answering the office telephone system.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the role.

Location:

On-site – Boston, MA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
#J-18808-Ljbffr
  • Field Associate

    2 days ago


    Boston, MA, United States Doorstead Full time

    We're seeking a Field Associate to join our team in the Boston area. This contracted hourly position is a 1099 position that focuses on two primary functions: Property Showings and Evaluations. Key Responsibilities: Property Showings: Travel to properties and conduct showings for prospective tenants Prepare units prior to prospect arrival Ensure property...


  • Boston, MA, United States JLL Full time

    Sr. Associate, Property Marketing The Property Marketing Sr. Associate works with the property marketing team to support the marketing activities associated with helping commercial real estate owners market their existing buildings or buildable land to prospective occupants and developers. The ideal candidate can help tell stories cohesively and simply, has...


  • Boston, MA, United States JLL Full time

    JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they...

  • Associate Dentist

    4 weeks ago


    Fairhaven, MA, United States Harelick Dental Associate, LLC Full time

    Company DescriptionHarelick Dental Associates, LLC is a progressive, state of the art dental practice focused on family, cosmetic, and implant dentistry. Harelick Dental has been our family practice since 1974 and is now in the second generation of leadership. We are clinically focused, choosing evidence-based techniques to maximize patient health. You will...


  • , MA, United States Thclinic Full time

    Associate Director of Property Management Job Category : Associate Director Requisition Number : ASSOC001017 Posted : February 10, 2024 Employment Type : Full-Time Salary : $89,300 USD per year Location San Francisco, CA 94103, USA Description ESSENTIAL FUNCTIONS Leadership and Management Hire, train, direct, supervise, develop, evaluate, and performance...


  • Boston, MA, United States Lincoln Property Co Full time

    Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company...


  • boston, United States Boston Hire Full time

    Boston Based Real Estate Advisory firm:Are you passionate about property management and eager to take on a challenging leadership role?The Association Property Manager plays a critical role in ensuring the smooth operation and management of condominium properties, fostering a sense of community, and maintaining high standards of living for all residents. If...


  • Boston, United States Boston Hire Full time

    Boston Based Real Estate Advisory firm:Are you passionate about property management and eager to take on a challenging leadership role?The Association Property Manager plays a critical role in ensuring the smooth operation and management of condominium properties, fostering a sense of community, and maintaining high standards of living for all residents. If...


  • Boston, United States Boston Hire Full time

    Boston Based Real Estate Advisory firm:Are you passionate about property management and eager to take on a challenging leadership role?The Association Property Manager plays a critical role in ensuring the smooth operation and management of condominium properties, fostering a sense of community, and maintaining high standards of living for all residents. If...


  • Boston, MA, United States Beacon Communities Full time

    Roving Property Manager, Georgetowne Homes – Hyde Park, MA At Beacon, we strive to make a difference in our residents’ lives. We build outstanding communities that make enduring contributions to the vitality of our cities and towns. Our communities are healthy and vibrant because they are planned with care, consideration, and compassion. The Roving...


  • Boston, United States Jones Lang LaSalle IP, Inc. Full time

    JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they...


  • Miami, FL, United States KW PROPERTY MANAGEMENT AND CONSULTING Full time

    The assistant property manager provides management, direction, and leadership, along with the Property Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members.As a team...

  • Chubb Associate

    3 weeks ago


    Boston, United States Chubb Full time

    Job Description Chubb is looking for professionals in the greater Boston, Massachusetts area with a Bachelor's Degree to join our Chubb Associate Program (CAP) in our Field Property Claims Department. CAP is a permanent full-time position which begins with a comprehensive 2-year training program designed to develop broad insurance fundamentals, technical...

  • Chubb Associate

    2 weeks ago


    Boston, United States Chubb Full time

    Job Description Chubb is looking for professionals in the greater Boston, Massachusetts area with a Bachelor's Degree to join our Chubb Associate Program (CAP) in our Field Property Claims Department. CAP is a permanent full-time position which begins with a comprehensive 2-year training program designed to develop broad insurance fundamentals, technical...


  • Denver, CO, United States Carterwill Search Full time

    Intellectual Property Litigation Associate Remote3 to 6 years of experience minimum$210,000 to $265,000 Carterwill Search is recruiting for a national law firm (with multiple locations across the US) to identify an Intellectual Property Litigation Associate and we are committed to hiring, developing, and promoting talented lawyers with diverse backgrounds...


  • Farmington, MI, United States RHP Properties Full time

    Who is RHP Properties?All candidates should make sure to read the following job description and information carefully before applying.Headquartered in Farmington Hills, Michigan, RHP Properties (www.rhp.com) is the nation's largest private owner and operator of manufactured home communities. With more than 370 communities throughout 30 states, we continue to...


  • Boston, MA, United States WinnCompanies LLC Full time

    WinnCompanies is seeking for an Assistant Property Manager to join our team at Haynes House Office , a 237-unit affordable housing community located in Boston, MA. In this role, you will support the Property Manager in managing all aspects of the community, including leasing, accounts receivable, accounts payable, service requests, and customer service....


  • , MA, United States Aon Full time

    Commercial Property Claims Specialist This position is responsible for managing the Property Claims Management Program for a client of Aon. The position entails the day-to-day activities of property loss and business interruption claims, communication of loss incidents, interaction/coordination with Operations and Maintenance groups, claims submission,...


  • San Francisco, CA, United States Action Property Management Full time

    Who We Are With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity, and professionalism coupled with our...


  • Fargo, ND, United States GOLDMARK Property Management Full time

    Join our Premier Property Management Team. Create a better living. The Accounts Payable and Receivable Associate will be responsible for providing financial and administrative support in order to ensure effective, efficient, and accurate financial and administrative operations. This includes maintaining the payables ledgers from receipt of invoices to...