Settlement Coordinator
2 weeks ago
We are seeking a detail-oriented and organized Sales & Settlement Coordinator to support our growing Sales Department. This position plays a crucial role in managing the administrative side of home sales and ensuring a smooth process from contract signing to closing. The ideal candidate will have strong multitasking abilities, excellent communication skills, and a passion for providing top-notch customer service.
Key Responsibilities:
Sales Administration:
- Provide administrative support to Sales Managers and assist with daily sales operations.
- Oversee the entire sales contract process, ensuring accuracy and completion of contracts and addendums.
- Manage contract filing and maintain both digital and physical records.
- Send out PCO and Settlement letters to homeowners.
Closing Coordination:
- Coordinate the execution of sales contracts, amendments, and other related documents.
- Act as the main point of contact for settlement companies, ensuring timely delivery of documents and financials.
- Schedule customer walkthroughs and home closings, ensuring all issues are addressed before closing.
- Ensure closings occur as planned by delivering necessary closing materials on time.
DocuSign Administration:
- Manage the company's DocuSign account, ensuring efficient document tracking and completion.
Proprietary Software Support:
- Learn and fully utilize proprietary software to manage contract data and sales processes.
- Provide training and troubleshooting support to the sales team on software usage.
Contract Setup:
- Coordinate the setup of new community sales contracts within proprietary software.
- Manage and update contract information as needed.
HOA Administration:
- Assist in creating HOA documents and facilitate communication between internal teams and attorneys.
- Assist in the creation of HOA budgets and coordinate follow-ups with Community Managers.
- Assist with the preparation and distribution of HOA disclosure documents.
Qualifications:
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills.
- Experience in administrative roles, preferably in sales or real estate.
- Proficiency in Microsoft Office Suite and experience with document management software (DocuSign).
- Ability to multitask and manage priorities in a fast-paced environment.
Why Join Us?
- Collaborative work environment with opportunities for professional growth.
- Competitive salary and benefits package.
- Be part of a dynamic team focused on delivering exceptional service and results.
How to Apply:
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