Executive Administrative Assistant

2 weeks ago

Phoenix AZ United States US Tech Solutions Full time

Employment Type: W-2


Duration: 3 months (contract to hire)


Monday-Friday (8 am -5 pm AZ)


Job Description:

  • This Admin Asst. will be supporting multiple VPs
  • Performs a variety of administrative support or specialized administrative duties for a department, region, site, group or individual executive including calendar maintenance and scheduling, phone responsibilities, greeting visitors, travel arrangements, expense reports, presentation preparation, meeting coordination, budget preparation and reporting, recordkeeping, and other activities.
  • Such activities may include the following as well as other duties as assigned;


Principal Responsibilities:

  • Possesses general knowledge of company policies and procedures to relay or interpret information, resolve problems within area, or refer to appropriate party for resolution or exception consideration
  • Serves as a liaison between executives, managers, staff, customers and visitors
  • Researches and abstracts complex information in preparation for meetings and special projects
  • May draft responses to correspondence, research and compile information for special projects or prepare reports as required;


Job Level Specifications:

  • Extensive knowledge of the organization, job content, practices and procedures.
  • Has a breadth of knowledge enabling high level of contribution to multiple tasks.
  • Works on complex problems that require significant judgment and initiative.
  • Work is performed under minimal guidance and assigned in the form of desired expectations. Independent judgment is used to determine best approach and creativity is expected to achieve maximum results and handle new situations.
  • Exchanges information with other departments or external contacts.
  • May coordinate own work with that of other work groups.
  • Will likely field requests from senior management, others in the organization and external contacts.
  • Actions have appreciable impact to own department as well as others.
  • Errors may be difficult to detect and remedy and will likely result in loss of customer business, materials, money and/or time;


Required Skills:

  • Organization skills
  • Microsoft proficient - excel proficiency is a must
  • Power BI/PowerPoint
  • Matrix Management
  • Collaboration Skills
  • Multitasking
  • Quick learner
  • Concur booking travel and expense reports
  • Salesforce is a plus
  • Exec asst experience is a must
  • 4+ yrs. experience


Work Experience:

Typically 4+ years;


Education and Certification(s):

High School Diploma or equivalent;


Distinguishing Characteristics:

  • Provides administrative support to an executive, department, region, site, or group
  • Knowledge of MS Office Suite products including Excel, Word and PowerPoint as appropriate for the job level


About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.


US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


Recruiter Details:

Name: Pushpendu

Email: pushpendu@ustechsolutions.com

Internal Id: 24-23819

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