Executive Assistant

3 weeks ago

Beverly Hills CA United States LHH Full time

Job Title: Executive Assistant to CEO

Location: Beverly Hills, CA

Salary: Up to $130,000

Position Overview:

LHH is seeking a highly polished and professional Executive Assistant with 15+ years of experience in the legal or entertainment industry to support our client's CEO. The ideal candidate will possess exceptional organizational skills, a proactive attitude, and the ability to manage multiple priorities in a fast-paced environment. This role requires discretion, strong communication skills, and the ability to maintain a high level of professionalism at all times.

Key Responsibilities:

  • Provide comprehensive administrative support to the CEO, including managing schedules, travel arrangements, and correspondence.
  • Prepare and edit documents, reports, and presentations with a high degree of accuracy and professionalism.
  • Coordinate meetings, including setting agendas, taking minutes, and following up on action items.
  • Act as a liaison between the CEO and internal/external stakeholders, maintaining effective communication and relationships.
  • Handle sensitive and confidential information with discretion.
  • Assist with project management, tracking deadlines and deliverables to ensure timely completion of tasks.
  • Manage and prioritize incoming inquiries, ensuring prompt and appropriate responses.
  • Conduct research and prepare briefing materials for meetings and presentations.
  • Organize and maintain files, both digital and physical, to ensure easy access to important information.
  • Support special projects and events as required.

Qualifications:

  • 15+ years of experience as an Executive Assistant, preferably in the legal or entertainment industry.
  • Bachelor’s degree or equivalent experience is preferred.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills, with a keen attention to detail.
  • Proficient in Microsoft Office Suite, Google Workspace, and other relevant software.
  • Ability to work independently and collaboratively in a team environment.
  • High level of professionalism and integrity, with a strong understanding of confidentiality.
  • Proactive problem-solving skills and a positive, can-do attitude.
  • Experience managing complex travel itineraries and schedules.

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