Administrative Assistant for Basketball Operations

Title: Administrative Assistant for Basketball Operations (Men)
(Director of Men’s Basketball Operations)
Position Number: 0079284T
Hiring Unit: UHM Athletics
Location: Men's Basketball
Date Posted: June 15, 2024
Full Time/Part Time: Full Time
Other Conditions: Continuous recruitment until programmatic needs are met. For best consideration, review of applications will begin June 24, 2024.

Duties and Responsibilities (* denotes essential functions):

• *Provides administrative and operational support of the men’s basketball program; manages the program budget, promotes the program and day-to-day administrative operations, communicates with both internal and external constituencies, schedules facilities.
• *Travels with team, provides transport, plans and coordinates all aspects of travel; develops travel itineraries, transportation and hotel arrangements, meals, coordinates practice sites and times, serves as facilitator to the UH Athletics Compliance Office to meet NCAA rules and regulations or any issues that may arise, and ensures travel reports are done accurately and timely.
• *Secures facility needs for practice times and collaborates with visiting teams to coordinate scheduling of practice times and assists with game day needs.
• *Organizes all aspects of official and unofficial prospect recruiting visits and on-campus contacts.
• *Designs, develops, and implements a strategic marketing plan and materials to market and promote the program, ensuring compliance with the team’s goals and objectives.
• *Develops and implements a correspondence plan and corresponds with prospects as allowed per NCAA.
• *Maintains and updates the basketball team’s social media platforms.
• *Maintains recruitment database on prospective players to generate reports, analyze recruitment efforts, and respond to the coaching staff’s technical questions.
• *Provides leadership and training for program staff use of compliance software.
• *Manages the basketball program’s budget, ensuring that all expenses are within rules and regulations of the University of Hawai‘i, UH Foundation, and the NCAA.
• *Prepares and reviews all fiscal related documents in compliance with applicable laws, UH, UH Foundation and NCAA policies and procedures, rules and regulations.
• *Coordinates all film exchanges.
• *Serves as facilitator on behalf of basketball operations to internal athletics stakeholders.
• *Acts on behalf of coaches in immediately addressing issues and concerns with the student-athletes, administrators and other staff members.
• *Collects and analyzes information on the team’s academic performance and progress and prepares administrative reports to advise coaches of potential or actual problems in meeting UH and/or NCAA rules and regulations; works with the coaches and team players in resolving these problems.
• *Participates in promotional and public relation activities.
• *Develops and maintains effective contacts internally and externally.
• *Maintains database of program’s student-athletes.
• *Develops and maintains a master calendar for the basketball program (i.e. practices, games, alumni games, camps, community service activities, fundraising activities, rallies, etc…).
• *Serves as liaison with the booster club and be responsible for achieving annual program fund-raising goals.
• *Assists and participates in practices and intercollegiate competitions; teaches necessary skills from the basic fundamentals to the techniques and strategies of team play.
• *Promotes and fosters a positive team environment, appropriate behavior, and sportsmanship by team members. Responsible for the conduct of team members both on and off the court.
• *Promotes and maintains an environment where the physical, mental, social and academic well-being of all student-athletes are a priority.
• *Works outside normally scheduled work hours including days, nights, weekends and /or holidays hours as directed.
• *Performs the duties of a Campus Security Authority as defined by University policy and federal law with regards to the Clery Act.
• *Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
• *Demonstrates a positive, professional working attitude and maintains a collaborative working relationship with the coaching staff, team members, support staff, administrators in the UH Athletic Department and other individuals associated with the program.
• *Maintains collaborative working relationships with administrators and coaches in the department, other college offices, and appropriate relationships with members of the media, donors, and other individuals interested in the Athletics Department.
• *Knows, recognizes, and complies with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there is reasonable cause to believe violations, whether by employees or students, have occurred or will occur.
• Other duties as assigned.

Minimum Qualifications:

• Possession of a baccalaureate degree in business administration, arts and sciences, humanities, social sciences, natural sciences, education or related field and three (3) years of progressively responsible professional experience with responsibilities for program management in intercollegiate athletics including but not limited to NCAA compliance, recruiting and academic support; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of administration as it relates to intercollegiate athletics administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with administration as it relates to intercollegiate athletics administration.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
• Knowledge of basketball as competed at the collegiate level.
• Experience coaching basketball at the college or university level.
• Ability to work with all segments of the University of Hawai‘i community and the general public.
• Demonstrated ability to multi-task while complying with deadlines and short turn-around assignments.
• Demonstrated ability to take the initiative to independently complete task assignments.
• Ability to work outside normally scheduled work hours including day, night, weekend and /or holiday hours as directed.
• Ability to travel with the team as required.
• Demonstrated ability to exercise discretion and sound analyses to a variety of administrative support, program management or related issues.
• Ability to handle confidential information with a high level of tact, discretion, and diplomacy.
• Ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in handling several concurrent projects with competing deadlines.
• Demonstrated ability to pay attention to details.
• Ability to work cooperatively and effectively with people of diverse backgrounds.
• Ability to travel independently to various geographical locations in a timely manner. Required to possess and maintain a valid driver’s license.
• First Aid, CPR and AED certification by the employment start date.
• Computer, cell phone, and social media technology competency.

Desirable Qualifications:

• Demonstrated commitment to valuing diversity, understanding and working effectively in multicultural societies, similar to Hawai‘i, contributing to an inclusive environment.

TO APPLY: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names of 3 professional references (include title, email and phone number).

INQUIRIES: Eran Ganot, Head Men’s Basketball Coach,

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

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