Junior Program Analyst

Junior Program Analyst

Job Location: Washington, DC

Telework Eligible: Yes, at least 3 days per week in-person reporting at Washington, DC office.

Remote Eligible: No.

Summary Statement: The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Credence and its partner, the Public Health Institute (PHI), are both employers for GHTASC, and are seeking a Junior Program Analyst under GHTASC. This position will be hired under Public Health Institute (PHI).

The Global Health Training, Advisory and Support Contract (GHTASC) delivers effective global health programming to advance the mission of the U.S. Agency for International Development (USAID), Bureau for Global Health (GH) through institutional support and workforce development services from junior, mid-level, senior and expert advisory, and administrative professionals.

The Office of Population and Reproductive Health (PRH) within the Bureau for Global Health's (GH) advances and supports family planning and reproductive health (FP/RH) programs worldwide. The Office provides global coordination and leadership for improved policy, advocacy, and health outcomes; generates, organizes and disseminates knowledge in response to global and country needs; and partners with USAID field missions to accelerate progress towards achieving FP/RH development objectives. PRH is committed to advancing and supporting a more inclusive, diverse, equitable, accessible, anti-racist and learning community and to integrating these values into Office operations, functions, and programming.

PRH believes having diverse workforce benefits and enriches the development of all staff and the Office's work.

Position Summary: The Junior Program Analyst will primarily support the Office of Population and Reproductive Health (PRH) as a PHI Institutional Support Contractor (ISC). In this role, the selected candidate will work on wide ranging administrative-type tasks such as scheduling and preparing for briefings and meetings and maintaining program files; as well as more complex analytical tasks such as collecting, compiling, and analyzing data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems. The Junior Program Analyst works with members of the team to provide overall administrative support and perform other duties and supports liaising and communication with other offices across the agency.

Salary Range

Full salary range for this position is $65,260 to $94,640 per year, with the starting salary determined based on candidate's knowledge, skills, experience, as well as budget availability.

Responsibilities include, but are not limited to the duties listed below

Essential Duties and Responsibilities:

• Provide programmatic and administrative support to office, division, and project management teams for successful implementation of routine programmatic and core team functions.
• Collaborate with technical staff and external partners to ensure that work plans, financial reports, progress reports, and other deliverables are prepared, submitted, and reviewed.
• Collect, compile, organize, plan and assist in analyzing technical and/or statistical information and develop data for use in briefings, publications, and reports.
• Create and analyze budgets and financial tracking sheets for use by technical teams to track anticipated funding and funding modifications, assist in financial monitoring, and prepare financial action forms to facilitate annual obligations.
• Prepare program documents and correspondence, in coordination with program and technical staff, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
• Support Technical Advisors and Agreement/Contracting Officer's Representatives (AORs/CORs) to coordinate and manage project(s).
• Provide financial and administrative support to systems, databases, file maintenance, and information management, and provide technical support in the design and upkeep of spreadsheets and databases to monitor country programs and inform teams of upcoming issues, deadlines, financial updates, and action items.
• Coordinate meetings and events, maintain the team calendar, set up meetings and manage logistics, and document meeting minutes/notes.
• Support hiring actions, onboarding of new staff, meeting logistics, front office taskers and memos, updating contact information and listservs, and drafting and reviewing emails and other communications.
• Contribute to the development of presentations and resources, including synthesized analysis products using Google Sheets and Google Slides.
• Work at least 3 days per week in-person at Washington, DC office.
• Travel internationally and/or domestically up to 10% of the time as required.
• Other duties as assigned.

Education, Requirements and Qualifications

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications:

• Master's degree and 1 year of relevant experience, Bachelor's degree and 3 years of relevant experience, Associate's degree and 5 years of relevant experience, or High School Diploma and 7 years of relevant experience.
• US Citizenship or US Permanent Residency with the ability to obtain and maintain a Facility Access clearance is required. For Permanent Residents, this means having resided in the US for at least 3 of the past 5 years.

Other Qualifications:

• Experience in project administration and management.
• Demonstrated quantitative, analysis, and organizational skills with attention to detail.
• Proficient with basic financial management and budgeting.
• Demonstrated ability to effectively present information and respond to questions from managers, staff, and clients.
• Expertise working with large and complex spreadsheets and pivot tables.
• Strong organizational skills and detail-oriented.
• Excellent analytical and communication (written and verbal) skills.
• Flexibility and openness in responding to changing work priorities.
• Demonstrated strong interpersonal skills and ability to work as part of a team, including cross-cultural teams.
• Ability to exercise independent and sound judgment in planning and carrying out tasks and in taking steps necessary to meet deadlines.
• Proficiency in the use of Microsoft Office with an emphasis on Excel spreadsheet skills, PowerPoint, Internet, and Gmail, along with all Google applications.
• Ability to work at least 3 days per week in-person at Washington, DC office.
• Ability to travel internationally and/or domestically up to 10% as required.

Competencies:

• Innovation: Takes initiative to propose new ideas/approaches and demonstrates ability to find new and better ways to accomplish work.
• Client Service: Communicates with clients, handling any issues politely and efficiently; understands and is available to clients; maintains pleasant and professional image.
• Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met.
• Interpersonal Skills: Works in cooperation with others and communicates effectively with co-workers, supervisors, subordinates, clients, and other outside contacts.
• Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals; proactively shares knowledge with others to foster learning across the organization.

Prior to submitting your application, your resume must include relevant paid and non-paid experience showing dates held with month, year and hours worked per week for each position. Please ensure that all relevant experience and education is documented on your resume. There is no limitation to resume length; updates to resumes will not be accepted during the interview and selection process.

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