Sr. Project Coordinator, Executive Correspondence

3 days ago

Washington DC United States Drodex Full time

Overview

The Executive Secretatiat (Exec Sec) Team is looking for an ambitious go-getter who has strong technical and communications skills but is also able capable of being flexible as the Team manages competing priorities in a fast-paced, demanding environment. This individual will need to be a team player who can take on a leadership role and manage expectations through a problem-solving and customer service approach. The Exec Sec Team is a unique team within the IO as it coordinates with all Centers within the Agency as well as the HHS Secretary’s Exec Sec Office. It is fast-paced and hectic at times, but this role will provide an individual the opportunity to work in a high visibility space with Senior Leaders of a growing Agency. Not only will this individual lead correspondence management for the team, this individual will support the Contracting Officer’s Representative (COR) in ad hoc budget/finance projects, so a background in finance will be helpful.

This is a hybrid role with on-site and remote work:

  • Monday, Wednesday, Thursday, and Friday remote
  • Tuesday onsite

Office space is located in Constitution Center: 400 7th St SW, Washington DC 20024

Responsibilities:

  • The contractor shall provide business consultant support and expertise to ASPR program office officials and senior/executive leadership; troubleshoot business process issues and recommend corrective courses of action.
  • The contractor shall support data analysis of correspondence across the various program offices in order to provide metrics, as needed.
  • The contractor shall facilitate regular status update briefings; draft, edit, and oversee regular status reporting for office business requirements; organize file structure and required written/electronic material; draft written work products, as needed.
  • The contractor shall actively engage and work within the Strategic Work Information Folder Transfer (SWIFT) and Secretary’s Policy System (SPS) systems to ensure end-to-end coordination of all correspondence with internal and external players; triage issues through ASPR.
  • The contractor shall serve as a subject matter expert in plain language and ensure all official government work products are effectively compliant with plain language requirements.
  • The contractor shall provide strategic and operational comprehensive tracking and task management for the portfolio.
  • The contractor shall serve as the agency and departmental liaison on all matters related to executive correspondence and document management.
  • The contractor shall review and analyze incoming correspondence for accuracy and alignment with the ASPR mission, policies, strategic plan, and authorizations; ensure that all correspondence tasked to offices is completed on time and is checked for grammar, spelling, and correct/appropriate content.
  • The contractor shall provide lead coordination for interdepartmental clearances of high-level policy and technical documents, including submission of documents for review, addressing comments and edits, and obtaining appropriate signatures.

Qualifications:

Required Education:

  • Graduate degree in a related topic area

Required Experience:

  • 6-8 years of applicable experience
  • Correspondence management and copyediting
  • Meeting management and hosting
  • Customer service and problem-solving skills to manage expectations
  • Up-to-date software skills (e.g., Microsoft Suite – especially SharePoint, Excel, and PowerPoint; Adobe, Teams, Zoom, Outlook, etc.)

Required Clearance:

  • Either currently holds a Tier 2 Clearance (e.g., Public Trust) or eligible to gain one

Desired Qualifications:

  • Ability and flexibility to work in a fast-paced environment with competing priorities
  • Strong communication skills
  • Ability to collaborate with team members to coordinate responsibilities
  • Budgeting and finance
  • Data analysis paired with Excel spreadsheet manipulation
  • Time management; multitasking
  • Project management; detail-oriented

About Drodex:

Drodex LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

#J-18808-Ljbffr

  • Executive Correspondence and Project Anlayst

    2 weeks ago

    Washington, United States Drodex Full time

    OverviewThe Executive Secretariat (Exec Sec) Team is looking for an ambitious go-getter who has strong technical and communications skills but is also capable of being flexible as the Team manages competing priorities in a fast-paced, demanding environment. This individual will need to be a team player who can take on a leadership role and manage...

  • Executive Assistant Chicago, IL

    3 days ago

    Chicago, IL, United States Project 44 Full time

    At project44, we’re on a mission—to make supply chains work. We revolutionize supply chains with our High-Velocity Supply Chain Platform. As the connective tissue of the supply chain, project44 optimizes global product movement, delivering unparalleled resiliency, sustainability, and value for our customers. We operate the world's most trusted end-to-end...

  • Project Coordinator

    2 days ago

    Washington, DC, United States Addison Group Full time

    Job Title: Project Coordinator Location: Washington, DC (Hybrid) Industry: Project Management/Administration Pay: $22 - $25 per Hour Type: Contract (3-6 months) Background Check: Required About Our Client: Addison Group’s client is seeking a Project Coordinator to provide key administrative and strategic support to their growing team. This role will...

  • Project Coordinator

    3 days ago

    Washington, DC, United States Northwest Cascade Inc. Full time

    Great opportunity for growth and career development! Salary: $27.50 to $32.50 per hour, DOE Benefits: 100% medical insurance, dental, vision and 401K with company match Schedule: Monday- Friday with some weekends as necessary Who We Are Northwest Cascade is the experienced leader in civil construction , accountable for innovative solutions and...

  • Executive Assistant

    2 days ago

    Boston, MA, United States Ipro Networks Pte. Ltd. Full time

    Title: Project Coordinator (Executive Assistant) Location: Boston, MA 02108, USA Duration: 9+ Months Contract Shift: 1st Shift Pay Rate: $28.00/Hr. on W2 Job Description: Multi-tasking Administrative help needed for the Bureau of Health Professions Licensure, Multi-Boards. Fast Pace, high volume unit. Maintain office operating procedures and assist...

  • Security Project Manager

    2 days ago

    Washington, DC, United States Two95 International Inc. Full time

    Title: PM Security Duration: 1 year plus Location: Washington, DC Currently seeking a Sr. Project Manager who will be responsible for managing medium to large complex security projects involving physical and electronic security measures, risk management, homeland security and or infrastructure protection program. This individual can work out of either...

  • Senior Administrator

    3 days ago

    Washington, DC, United States Drodex Full time

    CyberPro is looking for a highly experienced executive administrator to support the ASPR mission of public health preparedness and emergency response. The professional staffing support services required by ASPR span program and functional mission areas. Work Schedule: Hybrid Responsibilities: Provide high level executive administrative support Schedule and...

  • Sr. Information System Security Officer

    3 days ago

    Washington, DC, United States Global Solutions Group Full time

    Sr. Information System Security Officer (ISSO) with Project Management Job Title: Sr. Information System Security Officer (ISSO) with Project Management/Project Manager exp.Work Location: Washington, DC (HYBRID Project)Project Duration: Long TermClient: Government Pay Rate: $75/hour – $85/hour (Depends on experience) Candidates must have active...

  • Administration Correspondence Support Specialist

    2 weeks ago

    Washington, United States RiVidium, Inc Full time

    Full-Time/Part-Time Full-Time Description RiVidium Inc, (dba TripleCyber) is seeking an Administration Correspondence Support Specialist to provide a wide variety of secretarial/administrative services, and correspondence tracking support to various levels within OUSD/PA.Key Responsibilities: Collaborate with executive staff, action officers and other...

  • Administration Correspondence Support Specialist

    16 hours ago

    Washington, United States RiVidium, Inc Full time

    Full-Time/Part-Time Full-Time Description RiVidium Inc, (dba TripleCyber) is seeking an Administration Correspondence Support Specialist to provide a wide variety of secretarial/administrative services, and correspondence tracking support to various levels within OUSD/PA.Key Responsibilities: Collaborate with executive staff, action officers and other...

  • Sr. Advocacy Director

    1 month ago

    Washington, DC, United States Zero To Three Full time

    ABOUT ZERO TO THREE Founded in 1977, ZERO TO THREE works to ensure that babies and toddlers benefit from the early connections that are critical to their well-being and development. Our mission is to ensure that all babies and toddlers have a strong start in life. At ZERO TO THREE, we envision a society with the knowledge and will to support all infants and...

  • Construction Project Coordinator/Manager

    3 days ago

    Washington, DC, United States Dynamic Pro, Inc. Full time

    Dynamic Pro, Inc. (DPI) is seeking an experienced Project Coordinator with a background in construction/rail to join our team! This position will provide support to our largest client, the Washington Metro Area Transit Authority (WMATA) as part of their Traction Power, AC Power Construction Management and On-Call Construction Management Support program. This...

  • Executive Staff Assistant/Project Coordinator

    3 days ago

    Cambridge, MA, United States Massachusetts General Physicians’ Organization Full time

    Job Description - Executive Staff Assistant/Project Coordinator (3314886) The Ragon Institute is a unique collaboration between Massachusetts General Hospital, MIT, and Harvard. The mission of the organization is to leverage this cross-disciplinary collaboration to break down barriers and transform human health on a global scale. Our vision is bold: to...

  • Senior Administrator

    3 days ago

    Washington, DC, United States Drodex Inc Full time

    CyberPro is looking for a highly experienced executive administrator to support the ASPR mission of public health preparedness and emergency response. The professional staffing support services required by ASPR span program and functional mission areas. CyberPro is supporting the Office of Administration for Strategic Preparedness and Response (ASPR). ASPR...

  • Project Executive

    4 weeks ago

    Washington, DC, United States LVI Associates Full time

    Are you an experienced and ambitious Project Executive seeking your next venture?Your search ends here! Our client, a leading commercial construction company nestled in the vibrant heart of Washington DC, is actively seeking a dynamic professional to fill the pivotal role of Project Executive.Responsibilities:Spearhead end-to-end project management...

  • Managing Partner Executive Coordinator

    4 weeks ago

    Washington, DC, United States Jenner & Block Full time

    ABOUT JENNER & BLOCKJenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling...

  • Managing Partner Executive Coordinator

    1 month ago

    Washington, DC, United States Jenner & Block Full time

    ABOUT JENNER & BLOCKJenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling...

  • Executive Assistant

    2 days ago

    Washington, DC, United States ZGF Architects Full time

    ZGF is seeking an Executive Assistant to join our team in our Washington, DC office. We are looking for a driven individual looking for an opportunity to learn and grow their professional career in a collaborative and team-oriented environment. The Executive Assistant is an experienced administrative professional who works collaboratively with Partners and...

  • Project Management Coordinator

    4 weeks ago

    Washington, DC, United States White House Historical Association Full time

    The White House Historical Association (WHHA) is seeking a full-time Project Management Coordinator to assist in the Development Department. About the organization: The White House Historical Association is a nonprofit educational association founded in 1961 for the purpose of enhancing the understanding, appreciation, and enjoyment of the Executive...

  • Sr. Sales Coordinator

    3 days ago

    Boston, MA, United States JLL Full time

    JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they...