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Property Coordinator

4 months ago

Framingham, United States The Hollister Group Full time

Property Management Coordinator

A national real estate investment firm is hiring for a Property Management Coordinator. This position handles tenant and vendor correspondence, updating tenant and vendor contact information, booking conference rooms, and assisting with special projects supporting the Property Management team. This position is fully on site in Framingham, MA.

Responsibilities:

  • Scan and upload tenant leases to the property management database, update tenant contact information, and send out tenant correspondence
  • Maintain accuracy of the database, including tracking critical dates and lease information, and researching required data
  • Assist with operational issues such as tenant transition, processing of agreements for signature, collection of rent, and reporting
  • Obtain multiple bids and draft vendor agreements
  • Work closely with property managers under the supervision of the Region Property Manager to develop an understanding of operational business needs
  • Provide administrative support to the Property Management team by coordinating team meetings and handling department mail
  • Answer and direct phone calls, create cover letters, sent out mail and packages, maintain the filing system, and email correspondence as needed
  • Support Property Management team in completing projects requested by other departments and assist with special projects

Qualifications:

  • Bachelor's degree required
  • Prior experience working in a property management office
  • Excellent verbal and written communication skills
  • Proven customer service and problem-solving skills
  • Ability to work independently and as part of a team

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.