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Office Support

4 months ago

San Jose, United States Celestica Full time

Summary

Candidates must be able to handle a variety of office support tasks, multitask, and work diligently under pressure. Good judgment, excellent management skills, time management skills, written and verbal communication skills, and the ability to be punctual are required. The candidate must demonstrate conscientiousness, promptness, and responsibility. This person must be comfortable working with a high degree of attention to detail and discretion, as well as, incorporating new and effective ways to achieve better results. The successful candidate will perform a full range of office support activities, including: computer skills; MS Office applications, maintaining office supply inventory, answering phones, scheduling, oversight of maintenance and supplies for office equipment and facility, travel planning, and other daily general office routines.


Candidate should possess a positive attitude as required in this fast-paced, detail-oriented environment with many deliverables and deadlines. Must be a team player and work well with others. This is a support position with constant interaction with fellow workers.


Detailed Description:

  • Performs tasks such as, but not limited to, the following:
  • Optimize procedures by organizing the office and providing assistance to employees
  • Schedule and plan meetings and appointments
  • Monitor level of supplies and handle shortages
  • Ensure CSV office requests and concerns are addressed in a timely manner
  • Coordinate with others to ensure compliance with established policies
  • Build and maintain trusting relationships with suppliers, customers, colleagues, and facilities/property management
  • Perform receptionist duties for Customer Experience Center (CEC) when needed
  • Greet clients and visitors as needed
  • Help organize and maintain office common areas
  • Perform general office clerk duties and errands
  • Provide administrative support for VP of Hardware Solutions by organizing travel, booking accommodation, managing calendar, etc.
  • Submit and reconcile expense reports
  • Coordinate events as necessary
  • Maintain supply inventory
  • Maintain office equipment as needed


Knowledge/Skills/Competencies:

  • Experienced executive support
  • Thorough understanding of office management procedures
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving, multi-tasking and prioritization
  • Warm personality with strong written and verbal communication skills


Physical Demands:

  • Duties of this position are generally performed in good working conditions.
  • Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
  • Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.


Typical Experience:

  • A minimum of 5 years' experience as a administrative assistant, office assistant, or in another relevant administrative role


Typical Education:

  • Bachelor's degree in related field, or consideration of an equivalent combination of education and experience.
  • Educational requirements may vary by geography.


Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of

the position. Employees are held accountable for all duties of the job. Job duties and the % of

time identified for any function are subject to change at any time.


Celestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law).


At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them.


COMPANY OVERVIEW:

Celestica (NYSE, TSX: CLS) enables the world’s best brands. Through our recognized customer-centric approach, we partner with leading companies in Aerospace and Defense, Communications, Enterprise, HealthTech, Industrial, Capital Equipment and Energy to deliver solutions for their most complex challenges. As a leader in design, manufacturing, hardware platform and supply chain solutions, Celestica brings global expertise and insight at every stage of product development – from drawing board to full-scale production and after-market services for products from advanced medical devices, to highly engineered aviation systems, to next-generation hardware platform solutions for the Cloud. Headquartered in Toronto, with talented teams spanning 40+ locations in 13 countries across the Americas, Europe and Asia, we imagine, develop and deliver a better future with our customers.


Celestica would like to thank all applicants, however, only qualified applicants will be contacted.


Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.