Admin Assistant

8 hours ago


Boston, United States Infojini Full time
Description:
Administrative and Clerical duties in an Executive office.

DUTIES ANDRESPONSIBILITIES
1. Perform administrative and clerical duties for the office, ensuring an organized filing system and timely processing of requests.
2. Distribute time-sensitive mail and correspondence, including 51A's, to the team and other units.
3. Coordinate staff onboarding and manage the office budget.
4. Prepare travel reimbursement, TAFS, ethics forms, and track approval status.
5. Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks.
6. Coordinate daily scheduling requests for the following instructions and guidance from the Executive Support Manager and Chief of Staff.
7. Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook.
8. Exercise discretion in handling confidential information and assess the priority level for meeting requests.
9. Monitor and track scheduling requests, preparing for weekly check-in meetings with and Executive Support Manager to review upcoming meeting schedules.
10 Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or unit with an empathetic and tactful approach.
11 Upload, track, and update information on the document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties.
12. Plan and coordinate Department's annual employee recognition programs in collaboration with the support team.
13 Provide support to the Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Office.
14. Provide coordination and coverage support for other Central Office units as needed.
15. Perform additional duties as assigned by the Executive Support Manager.

Required/Desired Skills
2 Yrs - Bachelors degree
3 Yrs - Associate Degree
2 Yrs - Proficiency in Microsoft Word, Excel, Power Point and Teams Use. Skilled in calendar management, general administrative and clerical tasks.Learn More
  • Per Diem

    1 week ago


    Boston, United States Children's Hospital Boston Full time

    The Per Diem Admin is responsible for scheduling patient appointments and special testing visits across various departments. This role involves collecting, verifying, and accurately recording necessary patient information, while ensuring compliance with departmental screening policies. The admin will input data into hospital and departmental computer systems...

  • Per Diem

    1 week ago


    Boston, United States Boston Childrens Hospital Full time

    Job Posting DescriptionThe Per Diem Admin is responsible for scheduling patient appointments and special testing visits across various departments. This role involves collecting, verifying, and accurately recording necessary patient information, while ensuring compliance with departmental screening policies. The admin will input data into hospital and...

  • Per Diem

    8 hours ago


    Boston, United States Boston Childrens Hospital Full time

    Job Posting DescriptionThe Per Diem Admin is responsible for scheduling patient appointments and special testing visits across various departments. This role involves collecting, verifying, and accurately recording necessary patient information, while ensuring compliance with departmental screening policies. The admin will input data into hospital and...

  • Seismic Admin

    3 weeks ago


    Boston, United States Excel Hire Staffing, LLC Full time

    Job Title: Seismic Admin Location: Hybrid, 3 days in Boston, MA (Tues – Thurs) – MUST BE LOCALDuration: 12 + months - C2C -USC/GC JOB REQUIREMENTS:BS in Technology Management or other related Technology fields.3 – 5 years’ experience working on the Seismic platform, preferably with development and programing experienceUnderstanding of Structured data...


  • boston, United States Law Office of Adrienne J. Vaughan, LLC Full time

    Full-time entry level Admin/Legal AssistantAttorney with practice exclusive to employer-sponsored and family-sponsored immigration cases has an opening for a full-time Admin/Legal Assistant to join her team. Must have a positive attitude and enthusiasm to learn new things. Provide a high level of customer service and ensure timely responses and client...


  • Boston, United States Law Office of Adrienne J. Vaughan, LLC Full time

    Full-time entry level Admin/Legal AssistantAttorney with practice exclusive to employer-sponsored and family-sponsored immigration cases has an opening for a full-time Admin/Legal Assistant to join her team. Must have a positive attitude and enthusiasm to learn new things. Provide a high level of customer service and ensure timely responses and client...


  • boston, United States Law Office of Adrienne J. Vaughan, LLC Full time

    Full-time entry level Admin/Legal AssistantAttorney with practice exclusive to employer-sponsored and family-sponsored immigration cases has an opening for a full-time Admin/Legal Assistant to join her team. Must have a positive attitude and enthusiasm to learn new things. Provide a high level of customer service and ensure timely responses and client...


  • Boston, United States Law Office of Adrienne J. Vaughan, LLC Full time

    Full-time entry level Admin/Legal AssistantAttorney with practice exclusive to employer-sponsored and family-sponsored immigration cases has an opening for a full-time Admin/Legal Assistant to join her team. Must have a positive attitude and enthusiasm to learn new things. Provide a high level of customer service and ensure timely responses and client...


  • Boston, United States Spaulding Rehabilitation Full time

    BFT - Temporary Experienced Admin Assistants for MGB Affiliates - ( 3307523 ) Description At Bulfinch Temporary Service, a division of Massachusetts General Hospital and Mass General Brigham, our employee talent pool comes from all walks of life. At present, we are considering applicants basis for both full-time and partl-time administrative support roles...

  • Office Admin

    3 weeks ago


    Boston, United States BCForward Full time

    Job DescriptionJob DescriptionBCforward is currently seeking a highly motivated Office Admin  for an opportunity in Boston, MA 02118Position Title:  Office AdminLocation: Boston, MA 02118Anticipated Start Date: 1-2 weeksPlease note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start...


  • Boston, United States Boston University Full time

    GRANTS ADMINISTRATOR, College of Engineering, Admin Grants Tracking Code Job Description The Grants Administrator is responsible for managing a portfolio of sponsored and non-sponsored funds for a group of Principal Investigators as assigned. The Grants Administrator is a member of a faculty support team that provides the best possible customer service to...


  • Boston, MA, United States Law Office of Adrienne J. Vaughan, LLC Full time

    Full-time entry level Admin/Legal AssistantAttorney with practice exclusive to employer-sponsored and family-sponsored immigration cases has an opening for a full-time Admin/Legal Assistant to join her team. Must have a positive attitude and enthusiasm to learn new things. Provide a high level of customer service and ensure timely responses and client...

  • Medical Assistant

    1 month ago


    Boston, United States Compunnel Inc Full time

    Description Medical Assistant needed for a Temp to Perm position in Boston, Mass. M-F 7:00am to 4:30pm in outpatient Internal Medicine. Rooming Phlebotomy Ekgs Medical and medication history Ensure exam rooms and clean and stocked. Outpatient tests Assisting the Physicians as needed Assisting with exams/outpatient procedures Documenting using Epic. Fast...


  • Boston, United States Massachusetts General Hospital Full time

    Description At Bulfinch Temporary Service, a division of Massachusetts General Hospital and Mass General Brigham, our employee talent pool comes from all walks of life. At present, we are considering applicants basis for both full-time and partl-time administrative support roles within various departments. Job opportunities are located at Mass General...


  • Boston, United States KNF&T Staffing Resources Full time

    Admin Assistant II on-site position, hybrid schedule can be considered after 6-8 week period/ fully trained Pay rate- $20/hr-$24/hr 3-4 month contract Monday- Friday 8 am-4: 30 pm Must have - - experienced in medical terminology, surgical schedu Administrative Assistant, Administrative, Assistant, Skills, Staffing

  • Field Branch Admin

    3 weeks ago


    Boston, United States Schindler Full time

    Location: Boston, MA, Massachusetts, United States Job ID: 78504 We Elevate... Quality of urban life Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you'll discover meaningful work that enhances quality of life for...


  • Boston, United States KNF&T Staffing Resources Full time

    Sr Admin Assistant ONSITE position, 5 days / week full time, 40 hours / week. 8 am/8: 30 am start time temp to perm compensation: $22- $24/hr "must-haves" - Advanced computer skills i.e. Microsoft Outlook ( Managing Executive Calendar) Microsoft off Administrative Assistant, Administrative, Assistant, Director, Senior, Executive, Staffing, Technology


  • Boston, United States KNF&T Staffing Resources Full time

    Sr Admin Assistant ONSITE position, 5 days / week full time, 40 hours / week. 8 am/8: 30 am start time temp to perm compensation: $22- $24/hr "must-haves" - Advanced computer skills i.e. Microsoft Outlook ( Managing Executive Calendar) Microsoft off Administrative Assistant, Administrative, Assistant, Director, Senior, Executive, Staffing, Technology Learn...

  • Admin Assistant

    1 week ago


    Boston, United States Infojini Full time

    Description:Administrative and Clerical duties in an Executive office. DUTIES ANDRESPONSIBILITIES1. Perform administrative and clerical duties for the office, ensuring an organized filing system and timely processing of requests.2. Distribute time-sensitive mail and correspondence, including 51A's, to the team and other units.3. Coordinate staff onboarding...

  • Admin Assistant

    1 month ago


    Boston, United States Infojini Full time

    Description: Administrative and Clerical duties in an Executive office. DUTIES ANDRESPONSIBILITIES 1. Perform administrative and clerical duties for the office, ensuring an organized filing system and timely processing of requests. 2. Distribute time-sensitive mail and correspondence, including 51A's, to the team and other units. 3. Coordinate staff...