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Receptionist

3 months ago

Boston, United States TA Associates Full time

Company Background:

TA is a leading global private equity firm focused on scaling growth in profitable, high-quality companies. Investing as either a majority or minority investor, we work collaboratively with founders and management teams at our portfolio companies to help accelerate growth and deliver lasting shareholder value. To date, TA has invested in more than 560 companies across our five target industries – technology, healthcare, financial services, consumer and business services. We believe that our deep sector knowledge, investment experience and strategic value-add capabilities provide the firm with an edge in identifying and creating value for our companies. Our global team of more than 260 employees, which includes over 150 experienced investment professionals, Strategic Resource Group and Capital Markets Group team members, are based in Boston, Menlo Park, Austin, London, Mumbai and Hong Kong. Since TA’s founding in 1968, the firm has raised $65 billion in capital. More information about TA can be found at .


The Receptionist serves a critical role as the face of TA Associates, greeting all guests and employees. This individual must be comfortable being in the office Monday-Friday each week; the hours are 9:00am - 6:00pm daily.


Specific Responsibilities:

  • Answer and screen incoming calls for the office in an efficient, friendly, and professional manner.
  • Welcome guests and ensure they are promptly announced to the appropriate person, and escorted to the designated meeting room.
  • Coordinate and ensure neat appearance of reception area and conference rooms.
  • Provide administrative support to ~3 members of the Investment Team on a daily basis.
  • Make travel arrangements (domestic & international), including flight reservations both private and commercial, hotel accommodations, car service, etc.
  • Order cabs/cars when necessary for guests and employees.
  • Maintain staff directory.
  • Maintain and organize files; complete copying, mailing, and shipping requests.
  • Schedule meetings/calls using Outlook.
  • Process expense reports for reimbursement; collect and organize receipts and monitor all travel costs and expenses.
  • Assist with operations requests and other tasks as needed.


Job Qualifications:

  • Exceptional verbal and written communication skills with the ability to exercise tact, good judgment and diplomacy in dealing with management, guests and vendors.
  • Prior experience in a corporate setting desired. Financial services industry experience is a plus.
  • Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
  • College degree is a plus.
  • Phone System experience on Cisco IP Phone Series helpful, but not required.
  • Prior experience with expense reporting in Concur helpful, but not required.
  • As the first face/voice a person encounters at TA, the Receptionist must maintain a professional attitude, appearance and demeanor at all times.
  • Ability to prioritize workflow in a challenging and evolving environment.
  • Self-motivated work ethic, with a high level of organization and attention to detail and accuracy.


Compensation and Benefits:

  • A highly competitive package that includes a base salary plus annual performance bonus.
  • Company currently pays 100% of medical, dental, disability and life insurance coverages.
  • Company currently contributes 15% of compensation to employee-directed retirement.