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Payroll and Benefits Coordinator

4 months ago

Cleveland, United States Meaden & Moore Full time

Firm:

Meaden & Moore is a leading CPA and business consulting firm that is a seven-time winner of The Plain Dealer’s Top Workplaces, a six-time winner of Ohio Magazine’s Best Places to Work, and awarded Inside Public Accounting's top 50 Best of Best Firms. All of these prestigious awards speak to how our firm is ran and managed which allows us to build successful careers and long term opportunities for our team members to contribute and potentially become future owners of a successful practice.

We are committed to providing outstanding professional services for our clients, rewarding careers for our staff, and diligent service to our communities. Since 1919, we have focused our expertise and resources on providing superior accounting, tax, forensic, and consulting services to a wide array of clients in a variety of industries. Through careful examination of the issues affecting business success, our CPAs, CFEs, CFFs, advisors, and auditors develop strategies and solutions to help our clients thrive in today’s global economy.


Position Summary:


The Payroll/Benefits Coordinator is primarily responsible for the accurate and timely processing/payment of employee paychecks, ensuring that appropriate statutory regulations are followed.


Essential Duties and Responsibilities:

  • Processes and issues employee paychecks and statements through the computerized payroll system on a timely and accurate manner.
  • Works closely with payroll service to ensure compliance and accuracy.
  • Computes wages and deductions and inputs the data.
  • Compiles employee time and payroll data from time sheets (Practice) and other records.
  • Verifies attendance, hours worked, pay adjustments and post information onto designated records.
  • Reviews time sheets, wage computations, and other information to detect and reconcile payroll discrepancies.
  • Maintains all employee records and paperwork, such as new hires, promotions, resignations, personal changes, and input accordingly.
  • Maintains and inputs all benefit changes, deductions and employee changes.
  • Keeps informed about changes in federal and state regulations that apply to the payroll process.
  • Assists with bonus calculations and incentive payments.
  • Responds to employee questions, by telephone or in writing, after having checked the relevant facts from existing records.
  • Compiles and prepares accounting and human resource-related reports and summaries as requested.
  • Issues and records adjustments to pay-related errors or retroactive increases.
  • Prepares monthly, quarterly, and year-end reports.
  • Assists with preparation of open enrollment including managing carrier connections.
  • Assists with monthly benefit reconciliations.
  • Performs all verification of employment inquiries
  • Prepares the files for 401(k) each payroll and reconciliations
  • Processes and distributes year-end W-2’s and 1099’s.
  • Undertakes routine administrative support such as filing, preparing checks for mailing, and other miscellaneous tasks.


Environment Description – Work Location and Expected Travel:


The physical demands of this position include but are not limited to: the ability to sit at a desk for long periods of time and complete potentially large amounts of data entry. Travel outside the office is usually not required.



Education, Experience, and Other Qualifications:

  • High School education or equivalent.
  • Two years payroll-related work experience with general human resources support preferred.
  • Strong oral communication skills with a good telephone manner.
  • Strong math aptitude with 10-key proficiency.
  • Strong organizational skills with the ability to prioritize and meet set deadlines.
  • The ability to multi-task, handle interruptions and problem solve.



Benefits and Our Commitment to Diversity and Inclusion:


Benefits and Compensation:

Determining actual compensation relies on many factors including individual candidate experience, qualifications, and comparable benchmarks.

We also offer a comprehensive benefits program that includes your choice of medical programs, dental and vision options, generous PTO and holidays, 401k, profit sharing, life insurance, Employee Assistance Program, pet insurance, various perks and discounts, and several bonus opportunities.

Our Commitment to Diversity and Inclusion:

Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company’s achievement as well.

We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.