Research Administrator

Research Administrator 4 (Fresno)

DO-Fres-AssDn-Admin-Control

Full Time

82088BR

Job Summary

At UCSF Fresno, the Research Finance Analyst (RFA) serves as the faculty‘s single point of contact for post-
award financial management for research/public service grants and contracts and ensures Fresno faculty are
provided with a high quality, efficient, responsive, and responsible post-award research administration services.
Reporting directly to the UCSF Fresno Finance Manager, the RFA‘s role is to facilitate the integration,
communication and coordination of all information and activities related to each sponsored project in a
significant, proactive, and creative manner to the faculty member to lay the groundwork for sound and timely
decisions. The RFA is responsible for the financial management of each research, clinical trial, or public service
project, preparation of monthly financial reports, forecasting funding needs for staff and other costs, preparation
of on line journals, payroll transfers, authorizing transactions for purchases and travel expenditures, financial
invoices and certifications to the sponsor, award close-out process and annual budget planning.

The RFA will be responsible for the entire scope of post-award management services for a variety of award
mechanisms, including federal government and non-profit grants, and state and industry sponsored contracts.
There are also a number of departmental grants and School of Medicine internally funded grants held by Fresno
faculty to administer. The RFA will work with departments at UCSF: several in the Office of Sponsored Research:
and the UCSF Controller‘s Office. The RFA will handle grants and contracts from eight residency programs and
three special programs at UCSF Fresno. There are 400 core faculty members at UCSF Fresno.

The RFA must be an expert on University, federal, state and nonprofit accounting policies and extramural fund
management, audit compliance, and strictly adheres to grant and UCSF policies. The RFA will be responsible for
monitoring the award budget, revenue and cost allocation by working with the various in-house applications
including, but not limited to, Research Administration System (RAS), BearBuy, MyReports, GL Verification, and
other Financial Reporting tools. The RFA is expected to review, reconcile and maintain records and ledgers in
compliance with university policy.

The position must possess the analytical judgment to adhere to sound internal controls and comply with SAS
115, 2CFR Part 200 (A-133) and other compliance guidelines established by the University and sponsor
requirements. The RFA will be able to advise and interpret these facts to the faculty and other staff member to
ensure compliance. The position must exhibit excellent interpersonal, verbal and written communication skills to
interact effectively and diplomatically with faculty, managers and other administrators and sponsors. This
position must be self-directed, have the ability to follow through on assignments with accuracy and minimal direction and have the ability to handle multiple projects, set priorities and work with a large amount of data. Requires intermediate level of Microsoft Excel and Word. Must understand and have an intellectual curiosity of advanced contracts and grants concepts, the ability to manage high volume of financial transactions, understanding of various funding models and the professional maturity to provide an in-depth evaluation of the variable of factors that affect the
management of resources.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit:

Department Description

UCSF Fresno is a regional campus of UCSF that is located in the Central San Joaquin Valley and is administered
by the Office of the Vice Dean in Fresno. The primary focus of the UCSF Fresno Campus is medical education -
with undergraduate, graduate, and post graduate programs, Junior High and High School pipeline programs, and
is the sponsoring institution with oversight for 13 California Area Health Education Centers (AHEC).

The Medical and Dental schools are comprised of 12 academic departments and a multidisciplinary research
center. The academic departments consist of 8 medical residency programs, 1 dentistry residency program, 16
fellowship programs, medical student programs, San Joaquin Valley PRIME Program, California AHEC, and the
Office of Health Careers Pathways which includes the Latino Center with the Doctors Academy, and Junior
Doctors Academy; the California Medicine Scholars; and the Summer Biomedical Internship Program. UCSF
departments include Deans‘ Office Administration, Information Technology (local, SOM and enterprise); Campus
Life Services (housing, student services, and wellness); Professional, General, and Employer Risk Management

Services; Development & Alumni Relations; and the Hildebrand Medical Library. The clinical enterprise consists
of the Alzheimer Center, Hillblom Center for the Biology of Aging, and Neurology Services Clinic.

The UCSF Fresno Vice Dean‘s Office provides oversight for all of the areas noted, as well as finance,
communications and government relations, administrative services (academic affairs and HR), and clinical
operations of the Alzheimer Center, Hillblom Center for the Biology of Aging, and Neurology Services Clinic

Required Qualifications

• 6+ years of research administration and post award management experience
• Expert knowledge of University, federal, state and nonprofit accounting policies and extramural fund management, program administration, audit compliance and extensive knowledge of UCSF policies or other university knowledge/ Must possess the analytical judgment to adhere to sound internal controls and comply with SAS 115, 2CFR Part 200 (A-133) and other compliance guidelines established by the University and sponsor requirements
• Ability to manage high volume and complex transactions
• Ability to perform highly complex financial analysis and customized reporting
• Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas
• Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration
• Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting
• principles
• Experience with all types of award mechanisms, including grants, contracts, subcontracts,
• and cooperative agreements
• Ability to interpret policy for others
• Independent judgment and strong organization and communication skills and customer service focus. Must be self-directed, have the ability to follow through on assignments with accuracy and minimal direction. Handle multiple projects and set priorities, working with a large amount of data

Preferred Qualifications

• Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration
• University of California or California State University experience in accounting, finance or post- award management
• Prior use of UCSF tools such as Research Administration System (RAS), BearBuy, MyReports, PeopleSoft, and other similar university type reporting tools

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world‘s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

006207 RSCH ADM 4

Job Category

Research and Scientific

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Fresno, CA

Campus

Central California

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday thru Friday; 8 am to 5 pm (Hybrid)

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