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Payroll Specialist
3 months ago
Our client, a multinational law firm, is seeking a Payroll Specialist to support their team in San Francisco
Responsibilities:
- Verify the accuracy of all information received from other teams and systems (e.g., Workday (HCM), Thompson Reuters 3E, WorkForce, etc.).
- Update the Ascentis payroll database for changes not part of interfaces.
- Ensure all necessary tax-related forms (e.g., Payroll and Partnership Questionnaire, W-4) are received, properly completed, and implemented within the payroll system.
- Ensure the payroll system accurately reflects wage reporting and tax withholding for all personnel, considering factors like visa status, citizenship, assignment, work location, and pay method.
- Demonstrate a deep understanding of policies and calculations for all pay groups, and communicate and apply these policies.
- Ensure compliance with federal and state wage and hour regulations and firm policies for overtime hours, expenses, and various benefits, including non-cash benefits.
- Accurately process all components of regular and off-cycle payroll checks, including auditing, reporting, and filing.
- Calculate payments and maintain Leave of Absence tracking for assigned payroll, understanding and applying leave policies that may involve complex calculations and multiple Firm policies.
- Demonstrate knowledge of data, systems integration, and process workflows regarding payroll-related information.
- Exhibit a thorough understanding of federal, state, reciprocal, and local taxation, including definitions, percentages, limits, and applicability.
- Demonstrate knowledge of taxation methods for employees with different work/home states.
- Understand and apply domestic office policies for staff.
- Demonstrate knowledge of employee benefit deductions, including section 125, retirement plans, short-term disability, leave of absence policies, workers compensation, and relocation.
- Understand IRS regulations regarding tax treatment of non-cash benefits.
- Exhibit intermediate analytical skills to identify issues and propose solutions.
- Administer complex payroll taxation arrangements.
- Maintain confidentiality of all payroll-related information.
- Effectively respond to employee and firm management inquiries about earnings, tax withholdings, deductions, and other compensation-related questions, requiring in-depth analysis and research.
- Respond effectively to questions regarding leaves of absence and any phase of the payroll process.
- Communicate effectively with coworkers within and outside the Payroll department.
- Ensure thorough, accurate, and appropriate documentation.
Education and Experience
- Degree in Accounting, Finance, Business
- 4 years of multi-state, and global payroll experience
