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Procurement Manager

4 months ago

Marietta, United States eTeam Full time

Job Title: Procurement Manager - Level 3

Location: Marietta, PA 17547 (Onsite Role)

Pay Rate: $79.03/hr on w2

Duration: 12+ Months contract


Description:

1. Procurement Single Point of Contact

- Be the local Project Procurement fulcrum, a reference point between global procurement, suppliers and internal stakeholders.

- Build and maintain collaborative and strategic relationships with internal and external key stakeholders.

- Champion the project safety culture, behaviors, and engagement activities.

- Update Client’s Project Procurement and Contracting strategy with the assistance of the Program Manager and Project Manager

- Engage with internal and external legal on project related matters.

2. Sourcing

- Lead the procurement activity (precontract and post contract) on the EPCM and Qualification and Validation packages through Client`s Ariba platform.

- Assist the selected EPCM company, to define strategy on how to award the project`s subcontractors` packages.

- Follow and review the EPCM`s company procurement activities (precontract and post contract) and their alignment to Client policies, values, and expectations.

- Represent Client in the commercial discussions with the trade contractor vendors during sourcing phase & take leadership in the discussion to achieve best quality offer presented to Client.

- Complete contractual routing where necessary (collect the approvals and obtain contract signature of the site signing authority) as per Client`s policies.

- Deliver robust strategic sourcing strategies, driving value through means of consolidation, rationalization and standardization and including tendering, analysis, supplier selection, whilst using negotiation to deliver further cost savings and efficiencies.

- Support the creation of Purchase orders/Shopping cards.

- Record savings in Client's online tool GALAXY.

- Set up regular review meetings with PM, Global Category Lead and Local Procurement Manager & provide information on current standing & bottlenecks.

- Ensure, when sourcing, Client uses global procurement tools as per PMF requirements (tendering template, RFQ form, decision matrix, prequalification from, progress status reports, payment plan etc... )

- Approval documents (Single Source Justification, Supplier Selection Approval, Contract Approval Form, Contract, Task order) are following Clientstandards and policies.

3. Contract management

- Conduct regular meetings with PM , Schedule and Cost control lead, EPCM - provide information on current standing & bottlenecks

- Ensure adherence to relevant Client Delegation of Authority for contract signature, purchase order approval and release and change order process.

- Be the primary contact in case of escalation (originating from PM, project management team, EPCM, etc..)

- Review the progress of each Client contracted contractor before invoicing through the Progress status reports.

- Responsible to follow/track EPCM company performance throughout the project.

- Review / challenge the changes for each contract and maintain a running record (change log) and link it with cost control.

- Instruct the local administrative team to issue the PM approved purchase orders.

- Monitor a running record of Purchase Orders and contract with support of Project Assistant and Cost Control

- Keep contractual milestones aligned on schedule and take appropriate procurement measures such as penalties (link with scheduler and cost control)

- Support project team for contract execution and claim management (EHS, cost, schedule and document control)

- Ensure that Legal advisors (both external and Client) are consulted to support Client’s approach towards Contractors, in alignment with PM.

- Together with the PM, define and lead the overall strategy of dispute management of the project.

- For each direct contract, review the conditions allowing provisional/final acceptance (works/testing / documentation / punch-list closure ...) Client standards (PMF)

- Ensure that the project contractual closing (final accounts negotiation, final checklist, bank warranties ...) are according to Client standards (PMF)

- Signing authorities for COF (change order forms)

- Below 100.000 GBP Approval by PM Reviewed by Project Procurement Manager

- Above 100.000 GBP Reviewed by Project Procurement Manager, approval Client Procurement Category Lead

- Capturing, validating and recording saving/cash generation according to company policy in relevant systems.

EXPERTISE/QUALIFICATIONS REQUIRED

- 10 + years of procuring professional services (i.e., design, engineering, and project delivery consultants), construction, balance of plant and process equipment packages within a complex, multistage project execution model (FEL & “execution”) e.g., EPC or EPCM incorporating FEED.

- 10 + years’ experience of capital projects (£150m+), ideally within Pharma or Chemical Process industries.

- Understanding of AACE International Cost Estimate Classification System and underlying principles.

- Understanding of Front-End Loading (FEL) and underlying principles.

- Ability to operate calmly in a busy project environment, often with conflicting demands and limited guidance and under significant pressure. Expected to deliver to aggressive timelines, under scrutiny and sometimes with a degree of ambiguity.

- Experience of working with and drafting US construction and engineering standard forms e.g., AIA, EJCDC, FIDIC, ConsensusDOCS.

- Experience of working with and drafting bespoke contract agreements.

- Experience of working with lumpsum, guaranteed maximum, cost reimbursable/cost plus, re-measurable, target cost commercial models.

- Clear understanding of contractual risk and ability to mitigate through appropriate allocation in WBS, packaging strategy, contract drafting and associated strategies.

- Risk management - Strategically astute with the ability to foresee issues impacting scope, time, and cost, escalate accordingly and mitigate through timely intervention via appropriate strategies.

- Knowledge of local regulations and legal requirements.