Payroll Analyst
4 weeks ago
Duties:
This position requires direct involvement with specific departments in committing significant institutional dollars in the procurement of supplies equipment services and inventory as well as managing master data for supplies.
Prepares reviews and places purchase orders invoicing activities and/or master data requests.
Has significant interaction with suppliers regarding pricing expediting returns and solving invoice/receipt problems.
Participates in multiple work groups and assists with projects as directed by SCM leadership.
Provides support for all Supply Chain functions but not limited to handling a very high volume of incoming communications via phone mail and fax from all levels of Client staff and from outside sources; provides a point of contact to triage SCM inquiries and problems; logs all customer inquiries and problems into the support center tracking system; enlists appropriate SCM personnel for assistance as needed; provides online ordering education to Client staff; and works on special projects as assigned.
Utilizes appropriate sources of information from multiple areas to research/resolve problem transactions related to supply information and invoices which may include but is not limited to researching item master data points investigating aged items on vendor statements application of vendor refunds/credits financial statement variances payment and/or discount histories.
Sustains communicates and applies a broad range of policies and governmental regulations.
Prepares analyses and/or reconciles a variety of reports accounts system activity or account transactions including but not limited to voids and adjustments working with customers to research and resolve variances and exceptions ensuring data integrity. Facilitates new employee unit training and continuous education seminars.
Responds to verbal and/or written inquiries from internal or external customers while applying high levels of customer service principals.
Identifies possible trends causing processing delays; collaborates with affected individuals to implement longterm solutions.
Other jobrelated duties as assigned by leadership.
Skills:
Knowledge of Client systems and applications preferred.
Demonstrated personal computer skills communication skills problem solving continuous improvement and teaming skills.
Knowledge of basic accounting and/or business principles.
Maintains a broad knowledge of Client clinical financial and administrative systems/applications and processes.
Serves as a resource on department and institutional initiatives; shares knowledge with customers and colleagues.
Demonstrated verbal and written communication skills.
Assists with SCM continuous improvement initiatives.
Ability to work in a teamoriented atmosphere.
Must be adaptable and flexible in an everchanging work environment.
Able to handle/prioritize tasks simultaneously.
Basic understanding of accounting principles.
Works as a team to provide support to all departments; works with other areas of SCM to ensure exceptional customer service.
Ability to manage time to meet required deadlines.
Skills:
Provide operational assistance to the Accounts Payable work unit.
The Accounts Payable work unit works closely with internal and external customers to ensure timely invoice payments to Client suppliers for patient care products and services.
Duties performed include matching an invoice to the appropriate PO to generate a supplier payment processing approved payment requests within compliance of published Client policies and researching supplier checks received to determine appropriate GL allocation.
This role requires verbal and written communication skills along with a strong attention to detail.
Previous experience in Accounts Payable or Accounts Receivable activities is not required but would be desired.
Listed below are the desired attributes for this position:
Strong attention to detail
Strong communication skills both written and verbal
Ability to collaborate and work within a team
Ability to quickly learn new processes
Ability to adapt to change
Ability to multitask
Ability to handle routine repetitive tasks The duties in this position are:
Invoice Issue resolution
Manual matching of PO based invoices
Review of nonPO based invoices against current policies
Processing employee expense reports within policy guidelines Can sit in any time zone but the position will be based in CST time.
Education:
Bachelors degree; Or HS Diploma/GED and a minimum of four (4) years related experience required.
Required
Procurement
Purchase Orders
Data Integrity
Procurement and Purchase Order and Data Integrity and Accounts Payable and Accounts Receivable
Education
Bachelor's degree; Or, HS Diploma/GED and a minimum of four (4) years related experience required.
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