Administrative Assistant

7 hours ago


Manchester, United States Compunnel Full time
Job Summary:

We are seeking a detail-oriented Administrative Assistant to provide comprehensive support in various areas, including Accounts Payable, Sales Support, Inventory Management, and HR/Safety/Fleet/DOT functions. This role requires strong organizational skills and the ability to work collaboratively across multiple departments.

Key Responsibilities:
Accounts Payable:Assist with bill payments and serve as a Subject Matter Expert (SME) in related processes.Facilitate new supplier setup and provide SME assistance.Submit invoices for closed orders, ensuring compliance and accuracy with SME guidance.Manage P-Card usage and administration.
Sales Support/Analysis:
  • Set up new customers, ensuring accuracy of information, tax details, and credit applications, while providing SME assistance.
  • Handle Letter of Engagement (LOE) for Non-Pepsi Direct customers.
  • Follow up on customer calls for Pepsi Direct customers to ensure timely responses and recovery.
  • Manage stale dated checks and provide support for pricing issues.
  • Act as a liaison for Pepsi Direct, assisting in issue resolution.
  • Oversee uniform ordering and generate adhoc reports as needed.

Inventory Support:
  • Perform weekly inventory tasks to ensure accurate stock management.
  • Process period-end weekly inventory every four weeks, including weekend work as required.

HR/Safety/Fleet/DOT Support:
  • Manage the ADP process by posting job openings and submitting interview notes.
  • Support HR functions, including new hire orientation, weekly recruiting calls, and performance reviews (PARs and PMPs).
  • Assist in safety training and Schoox management for managers.
  • Coordinate health and wellness programs, including flu shot clinics.
  • Ensure compliance with environmental audits and maintain updated Certificates of Liability Insurance for all vendors and visitors.
  • Oversee the random drug testing process and manage employee badge issuance.
  • Provide SME assistance for payroll-related queries.
  • Support IT and TSA requests as needed.
  • Coordinate Local Purchasing Orders (LPO) for community outreach events.
  • Post and manage employee recognition initiatives.

Qualifications:
  • Proven experience in an administrative support role, preferably in a corporate environment.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficient in Microsoft Office Suite and relevant software applications.
  • Ability to handle multiple tasks and prioritize effectively.
  • Experience with accounts payable processes and inventory management is a plus.

Education: High SchoolLearn More

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