Budget & Finance Analyst Senior - Facilities Operations

Budget And Finance AnalystCharlotte is America's Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.Our guiding principles include:Attracting and retaining a skilled and diverse workforceValuing teamwork, openness, accountability, productivity, and employee developmentProviding all customers with courteous, responsive, accessible, and seamless quality servicesTaking initiative to identify, analyze, and solve problemsCollaborating with stakeholders to make informed decisionsThe Budget and Finance Analyst is responsible for budgetary and financial support for the Charlotte Mecklenburg Government Center (CMGC) section of the Facilities Operations Division. They will develop and manage the operating budgets, perform accounts payable (AP) activities, process transactions in the City's financial system, and support the CMGC section in daily operations.Major Duties and Responsibilities:Manage the various operating and capital budgets for the CMGC section of Facilities Operations.Perform analysis of planned expenditures and prepare budget submittal requests for funding.Develop and submit budget requests for the annual budget development process. This includes requests for funding for ongoing needs, contractual increases, new programs/initiatives and service provider models.Forecast planned expenditures and encumbrances during the mid-year and year-end projection exercises to manage the cash flow and determine the financial outlook.Determine if upcoming expenditures are eligible to be paid from capital funding sources and collaborate with other Facilities Operations staff to process the transactions on the ledger.Manage the division's budgets by reviewing expense requests from staff and monitoring balances and expenditure activity. Identify areas of waste and determine strategies for improving GMGC budget.Act in lead role for divisional AP activities including, but not limited to, vendor invoice payments, dues and subscriptions and one-time vendor payments.Enter requisitions for purchase orders or other requests to process vendor payments.Communicate with city vendors on the City's AP process and policies.Provide budget and finance guidance and support to division leadership including research, training and preparing routine reports.Troubleshoot issues that arise with the financial system and vendors and provide timely responses and solutions.Serve as a Procurement Card holder for the CMGC section of Facilities Operations.Deposit revenues received for facility fees and other miscellaneous purchases.Review departmental supply requests and submit orders to vendor.Monitor the postage meter fund balance and enter periodic requests to replenish the funds throughout the year.Develop the annual internal service provider model for rent charges for tenants occupying space in the CMGC or Old City Hall. This is a complex process that involves coordinating with building tenants on space changes, reviewing architectural drawings, retooling the financial model and submitting it for review and approval.Assist the Finance Department with the reconciliation of shared expenses with Mecklenburg County included in the Joint Programs. Tasks include preparing reports, reviewing expenditures for expense reimbursement eligibility and presenting the information to the Finance Department.Process journal entries to transfer budget and/or expenses to appropriate accounts in capital and operating budgets.Process chargebacks to building tenants for various operational expenses such as meeting supplies, postage meter usage and facility renovations.Perform annual year-end closing process and new period opening for invoices, contracts, purchase orders and other financial transactions.Coordinate training for section staff and provide direction on financial and procurement practices and policies.Assist with administrative operations for the CMGC property management team to ensure seamless facility management and occupant satisfaction.Support the fostering of a collaborative environment that aids the Property Manager in executing building upkeep, repairs, and compliance with safety and regulatory requirements.Prepare reports on building metrics utilizing facility management software.Serve as a primary liaison for internal communications, organizing meetings and events to maintain operational efficiency and occupant satisfaction.Serve on the building fire and emergency response team.Other special projects as assigned.Knowledge, Skills & Abilities:Advanced knowledge of principles and practices of local government finance and accounting.Ability to develop organizational budgets.Ability to recognize trends in data to make accurate projections and budget recommendations.Strong financial modeling skills to forecast financial outcomes.Ability to work independently with minimum supervision.Ability to apply discretion and independent judgement.Strong organizational and time management skills.Ability to communicate effectively, orally and in writing.Advanced Microsoft Word and Excel skills with an ability to master other job- related software such as ERP systems.Ability to apply strong critical thinking and strategic analytical skills to determine possible outcomes for various budget choices.Effective training skills in one-on-one and small and large group settings.Preferred Qualifications:Bachelor's Degree in Public or Business Administration, Accounting or other closely related field5 years of local government budgeting and finance experienceExpertise with Workday or similar ERP systemMinimum Qualifications:A high school diploma supplemented by formal coursework in Accounting or Finance and five (5) years of related experience in financial management or budget development; or an equivalent combination of education, work experience, and relevant industry/job specific knowledge, skills, and/or certifications.The City's Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior.Our culture is to serve the community honorably.Apply online.Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided.The City of Charlotte provides a comprehensive benefits package to eligible employees.