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Executive Assistant

3 months ago

Boston, United States Suffolk Construction Full time

About Suffolk:

Suffolk is a national enterprise that invests, innovates, and builds. We provide value throughout the entire project lifecycle by leveraging our core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment and innovation research and development. We have $4.5 billion in annual revenue, 2,400 employees, and main offices in Boston (headquarters), New York, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. We serve clients in every major industry sector, including health care, science and technology, education, gaming, transportation and aviation, and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. We’re ranked #23 on the Engineering News Record list of “Top 400 Contractors.” And we’re proud to be a certified 2020 “Great Place to Work.” For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

The Role:


We’re seeking an Executive Assistant to support our Chief Operating Officer, Mission Critical, and team based out of our Boston Headquarters. The Executive Assistant (EA) provides executive support in a one-on-one working relationship. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The EA must be able to work under pressure, at times, to handle a variety of regional and corporate activities and confidential matters with discretion.


Responsibilities:


  • Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks
  • Perform duties of a highly confidential nature
  • Participate in project and/or team meetings as needed
  • Interact with Project Teams
  • Schedule travel arrangements
  • Maintain calendar; coordinate appointments, interviews, events and meetings
  • Compose correspondence, reports, forms, and other documents independently
  • Communicate effectively with others individually as well as in small and large groups
  • Organize and plan work to meet deadlines
  • Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, & clients
  • Identify problems and implement or recommend solutions
  • Organize, prioritize, and coordinate assignments
  • Perform other duties as assigned


Qualifications:


  • Bachelor’s degree preferred, but not required
  • Knowledge of principles and practices of business and managing prioities
  • Basic research methods and techniques
  • Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines
  • Strong communication skills (written and verbal)
  • Solution Oriented
  • Construction experience helpful, but not necessary and/or required departmental experience necessary