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Executive Assistant to Chief Financial Officer

4 months ago

Santa Ynez, United States Chumash Enterprises Full time

Through planning and organization, the Executive Assistant to CFO ensures the senior executives’ priorities are met, organizational goals are achieved, and operations run efficiently. The Executive Assistant to CFO is a professional responsible for managing the schedules and communications of the CFO and other department leadership as assigned, within Chumash Enterprises.


Responsibilities:

Provides administrative support to the Chief Financial Officer (CFO) and the departments that come under the supervision of the CFO. Supports the senior leadership team as a business partner.

• Schedules and maintains calendar of appointments, meetings, events, training, and travel itineraries for the senior leadership, team members, tribal members, and outside consultants.

• Creates meeting materials, schedules, responses, correspondence, and other forms of communication for the department.

• Arranges travel and other accommodations.

• Manages and processes invoices for vendors, consultants, and events.

• Screens and responds to Executive Office inquiries; answers questions of general and complex nature, exercising discretion and independent judgment.

• Administers and advises on programs, projects, and/or processes specific to Finance.

• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.

• Prepares statistical, financial, and administrative reports. Assists the executive in meetings and prepares minutes for the meeting.

• Conducts research, collects, and analyses data to prepare reports and documents.

• May assist in budget preparation and control activities.

• Maintains confidentiality with regards to information that is sensitive and confidential.

• Receives and screens visitors; demonstrates professionalism and exhibits high standards of guest and Team Member service.

• Responsible for the timely and accurate tracking of Team Member reports to Payroll.

• Submits Personnel Action Forms (PAFs) and other internal eforms as needed.

• Assists with the maintenance of inventory of office supplies and materials for department operations; submits check requests and purchase orders as needed.

• Upholds a work environment that promotes teamwork, partnership, recognition, mutual respect, and collaboration, while role modeling the company values, behaviors, and culture of One.Team.Chumash.

• Performs other duties as assigned.


Required Qualification & Competencies:

• High School Diploma or GED Certificate.

• Bachelor’s Degree in Business, Communications or equivalent work experience.

• Advanced level of proficiency in MS Word, PowerPoint, Outlook, and Internet is required. Advanced proficiency in Excel/spreadsheets is a must for success in the role.

• Five years of progressive administrative work experience.

• Must apply for, receive, and maintain a Gaming License from the Tribal Gaming Agency.

• Native American hiring preference applies.

• Organizational Awareness: Having and using knowledge of systems, situations, procedures, and culture inside the organization to identify potential problems and opportunities; perceiving the impact and the implications of decisions on other components of the organization.

• Strategic Thinking: Understands and processes complex information and exercises sound judgment, considering the situation, the issues, the key players, and the levels of authority involved. Proposes courses of action that further the objectives, priorities, and vision of the organization.

• Computer Literacy: Using computers effectively and efficiently in the working environment.

• Planning and Organizing: Setting priorities and defining actions, time, and resources needed to achieve predefined goals.

• Oral Communication: Shaping and expressing ideas and information in an effective manner.

• Written Communication: Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader.