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Payroll Tax Supervisor

4 months ago

Oakbrook Terrace, United States HUB International Full time

ABOUT US

At HUB International, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence.


HUB is the 5th largest global insurance and employee benefits broker, providing a boundaryless array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 17,000 employees in more than 550 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.


General Summary:

The US Payroll Tax Supervisor is responsible for overseeing all facets of a multi-jurisdictional payroll tax process and provides supervision, guidance, and support to team members. This position serves as Subject Matter Expert and escalation point for all payroll tax-related activities to ensure a successful payroll tax operation within the department.


Principal Duties and Responsibilities:

  • Ensure compliance and accuracy within payroll tax filing regulatory requirements.
  • Engagement with all tax resources to ensure the company is proactively managing all regulatory requirements to support strategic growth and mitigate all risks.
  • Support tax audits, agency inquiries, and notices related to payroll taxes and garnishments.
  • Oversee the annual year-end/year-begin process, W2 balancing, file validation and W-2 corrections.
  • Apply knowledge and gather information to resolve complex tax issues and concerns as escalated from internal team and customers.
  • Monitor the daily services provided by their assigned team to ensure service level and production targets are met. Adjust and align priorities to balance workload across assigned team.
  • Leverage tax statutes and IRS regulations to research Payroll Tax operational/industry best practices by conducting assessments and researching payroll tax laws with regards to multi-state taxation.
  • Support legal and tax compliance and be point of contact for requests from Corporate Legal, Finance and Tax departments.
  • Coordinate with ADP Tax and governmental agencies to support the overall tax compliance for the company.
  • Identify and implement continuous improvement opportunities with measurable results while practicing effective change management skills.
  • Oversee the documentation of new or changing Payroll Tax operation workflows and work procedures.
  • Manage special projects required or needed to support ongoing delivery and change management.

Job Specifications:

  • Advanced knowledge of payroll tax laws and requirements in the US.
  • Strong tax research and comprehension ability.
  • Strong interpersonal skills necessary to lead others and work effectively with agency representatives.
  • Working knowledge and background of multi-state jurisdiction required.
  • Strong analytical and technical skills with attention to detail with experience identifying, evaluating, and supporting process improvements.
  • Ability to communicate clearly and concisely at a professional level, both orally and in writing.
  • Excellent time management skills and ability to meet constant deadlines.


Preferred Education and Experience:

  • FPC/CPP Certification
  • 5+ years of US payroll tax/YE experience


JOIN OUR TEAM

Do you believe in the power of innovation, collaboration, and transformation? Do you thrive in a supportive and client focused work environment? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization? When you join HUB, you will be part of a community of learners and doers focused on helping our leaders maximize the potential of their employees.