Administrative Support Specialist

7 days ago

Auburn, United States Auburn Full time

Position Details

Position Information



Requisition Number
S4106P

Home Org Name
Sumter County

Division Name
AL Cooperative Extension System

Position Title
Administrative Support Specialist (Part-Time) - Rural Health Initiative

Job Class Code
DB15A/B

Appointment Status
Part-time

Part-time FTE
.625

Limited Term
Yes

Limited Term Length

Job Summary

The Alabama Cooperative Extension System is looking for a part-time Administrative Support Specialist to work on our Rural Health Initiative. This position is located in Livingston, AL at a rate of $22/hour.

This is a part-time limited term position. Continuation of employment is contingent upon funding ability.

The Administrative Support Specialist will coordinate healthcare events, volunteer groups, and ambassador programming and activities. The specialist will be responsible for purchasing and managing financial documentation. This individual will be the first line of contact with the public regarding healthcare access.

Auburn University is more than just an institution; it‘s a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it‘s reflected in every corner of our campus and beyond.

Life-Changing Impact: At Auburn, our work changes lives. Whether it‘s groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We‘re not just clocking in; we‘re making a lasting difference in the lives of others.

How We Support You: Auburn cares for its greatest assets-its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we‘ve got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn

Come and Stay: The median length of employment for an Auburn employee is 10 years. That‘s because Auburn invests in its people. We‘re not a revolving door; we‘re a family. The Auburn Family. We grow together, learn together, and build lasting relationships.

A Place for Everyone: We are committed to fostering an environment where everyone feels valued and respected, and we celebrate our unique perspectives, backgrounds, and experiences. When you work at Auburn, you‘re a part of a rich tapestry of individuals who bring their authentic selves to the table to create a welcoming and engaging university community.

Essential Functions

  • Acts as an administrator in planning and coordinating logistics in Hale County.
  • Advises others on processes, procedures, and services; and resolves policy related or procedural problems.
  • Reviews and verifies documentation for completeness and compliance with policies and procedures.
  • Manages marketing for Rural Health Initiatives and outreach opportunities.
  • Assists in the development and maintenance of information required for reporting purposes.
  • Manages and assists with outreach health and wellness programming; evaluates program success.
  • Collects information for clientele to define needs or problem areas.
  • Assists in the development of marketing plans and publicity materials for distribution to targeted audience.
  • Provides professionalism through communications and interactions facilitated between administrators, faculty, staff, patients, and students concerning program/services.
  • Demonstrates sensitivity to confidential matters.
  • Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.
  • Availability to work 25 hours per week - holidays and weekends may be required.


Minimum Qualifications



Minimum Qualifications

Level I: High school diploma or equivalent plus 4 years of experience in administrative support services.

Level II: High school diploma or equivalent plus 6 years of experience in administrative support services.

Substitutions allowed for Experience:
Degrees accepted in lieu of experience, at a rate of one year relevant education per year of required experience.

Minimum Skills, License, and Certifications



Minimum Skills and Abilities

  • Experience in customer service, administrative support, and healthcare.
  • Knowledge of medical terminology.
  • Crisis response and management skills.


Minimum Technology Skills

  • Moderate to advanced technological aptitude and skills
  • Microsoft Office Suite
  • Virtual technologies - Zoom, Microsoft Teams


Minimum License and Certifications

Desired Qualifications



Desired Qualifications


  • CPR Certification
  • Certification of Patient Accounts


Posting Detail Information



Salary Range
$16.21- $26.11/hour

Job Category
Administrative

Working Hours if Non-Traditional

City position is located in:
Livingston

State position is located:
AL

List any hazardous conditions or physical demands required by this position

Posting Date
11/18/2024

Closing Date
12/05/2024

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.

Special Instructions to Applicants

Quick Link for Internal Postings
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