Administrative Specialist I

16 hours ago


Gainesville, United States University of Florida Full time

Classification Title:Administrative Specialist IJob Description:The Administrative Specialist I oversees the daily operations of the Health Disparities, Health Promotion, and Health Equity Research Program. The position manages administrative, fiscal, and human resources activities; ensures compliance with university policies; and provides essential support for research and grant-related activities. Responsibilities include payroll, budget reconciliation, asset management, IT audits, and general program administration. The successful candidate will demonstrate adaptability to dynamic program needs, excellent organizational skills, and the ability to manage multiple priorities under tight deadlines. The primary duties for this position include but are not limited to:Administrative Support* Oversee daily office operations, assign priorities, and coordinate activities.* Act on behalf of the program director with delegated authority.* Identify and implement process improvements to enhance operational efficiency.* Facilitate effective communication with stakeholders and coordinate program events and community engagement initiatives.Human Resources Support* Supervise up to 30 OPS employees and student assistants, ensuring compliance with UF and state policies.* Manage payroll, including entries, approvals, and resolving discrepancies.* Mentor and develop team members, fostering a collaborative work environment.Fiscal Support* Reconcile program budgets and manage research participant payment funds.* Ensure compliance with fiscal policies for grants, expenditures, and participant payments.* Process program purchases, payables, and staff travel reimbursements.Asset and Technology Management* Maintain and audit program assets, ensuring compliance with UF asset management policies.Collaborate with UF IT to schedule and perform IT audits, implementing security and policy updates as needed. Learn More



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