Administrative Assistant
4 hours ago
We are seeking a dedicated and resourceful Assistant to join our client's small, dynamic family office. This role is perfect for someone who thrives in a multi-faceted position, capable of balancing both administrative tasks and personal assistance and is a natural organizer with a hospitality mindset. You will support a dedicated team of managers with a range of operational tasks that focus on inventory, daily logistics, and overall ensure that each day is running smoothly. You’ll be a main point of contact for tracking and receiving orders, information collection, and overall running errands as needed. You’ll also be in charge of expense reporting, reconciliation, and maintaining digital filing. We are tech focused, and the right candidate enjoys using software to make operations more efficient and seamless. This role offers room for growth and is ideal for someone with a proactive, service-oriented approach.
- Assists in maintaining up-to-date calendars and schedules.
- Manages purchase orders (POs), receiving, and handling of returns.
- Tracks and orders necessary supplies for the home and the business office.
- Conducts research, prepares documents, and handles various home office tasks.
- Oversees the packing and shipping of items as well as ensuring inventory has been updated accordingly.
- Notified the appropriate manager of any discrepancies or issues with shipping items or deliveries.
- Schedules pet appointments and provides general care for pets. Maintains list of vaccinations as well as updated records for future needs.
- Runs errands as needed to support daily operations, facilitates meal ordering and handles pick-up of items in town.
- Manages inventory for home items as well as for the office and ensures proper organization.
- Drafts and distributes meeting minutes to relevant participants.
- Prepares expense reports and reconciles credit card statements.
Qualifications:
- Recent college graduates are welcome to apply.
- Strong organizational skills and attention to detail.
- Ability to balance multiple tasks and prioritize effectively.
- Comfortable running errands and performing personal assistant duties.
- Ability to work independently and manage time efficiently.
- Positive attitude with a willingness to assist in whatever is needed to help the office run smoothly.
- Experience in an administrative role or personal assistant capacity is a plus.
What We Offer:
- A supportive work environment with a small, close-knit team.
- Top tier medical benefits and comprehensive compensation package
- Growth opportunities within the company for the right candidate.
- Strong starting compensation between 70-80K base plus bonus
-
Administrative Assistant
3 weeks ago
East Hampton, United States Career Group Companies Full timeWe are seeking a dedicated and resourceful Assistant to join our client's small, dynamic family office. This role is perfect for someone who thrives in a multi-faceted position, capable of balancing both administrative tasks and personal assistance and is a natural organizer with a hospitality mindset. You will support a dedicated team of managers with a...
-
Administrative Assistant
3 weeks ago
East Hampton, United States Career Group Companies Full timeWe are seeking a dedicated and resourceful Assistant to join our client's small, dynamic family office. This role is perfect for someone who thrives in a multi-faceted position, capable of balancing both administrative tasks and personal assistance and is a natural organizer with a hospitality mindset. You will support a dedicated team of managers with a...
-
Administrative Assistant
4 months ago
Hampton, United States Styles By J LLC Full timeJob DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative...
-
Administrative Assistant
3 weeks ago
Hampton, United States City of Hampton, VA Full timeFunction Please note: This job posting may close earlier than the stated deadline if a sufficient number of qualified applications are received after 5 days. Join our team at the City of Hampton, where you will play a vital role in supporting senio Administrative Assistant, Technical Support, Administrative, Customer Service, Processing, Assistant
-
Administrative Assistant
4 days ago
Hampton, United States Robert Half Full timeJob DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team in Hampton, New Hampshire. The role involves providing crucial support to various areas within our organization, primarily focusing on evaluating submissions and service requests. This role demands a high degree of attention to detail and the ability to thrive in a...
-
Administrative Assistant
4 days ago
Hampton, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Administrative Assistant in Hampton, New Hampshire. This role is situated in the insurance industry and requires diligent execution of administrative tasks in a fast-paced environment. The successful candidate will aid in the efficient operation of our team by...
-
Administrative Coordinator
23 hours ago
East Hampton, New York, United States Career Group Companies Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Career Group Companies. As a key member of our small, dynamic family office, you will play a vital role in ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our team...
-
Administrative Coordinator
2 weeks ago
East Hampton, New York, United States Career Group Companies Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Career Group Companies. As an Administrative Coordinator, you will play a critical role in supporting our dynamic family office by providing exceptional administrative support and ensuring the smooth operation of our daily activities.Key...
-
Administrative Assistant/Receptionist
4 weeks ago
Hampton, United States ASM Global Full timeSchedules appointments, gives information to callers, takes dictation, and handles other clerical work and minor administrative and business details to support the Director or Manager by performing the following duties. Essential Duties and Responsib Administrative Assistant, Receptionist, Administrative, Assistant, Equipment Maintenance, Director
-
Administrative Coordinator
6 days ago
East Hampton, New York, United States Career Group Companies Full time{"title": "Administrative Assistant", "description": "Key ResponsibilitiesWe are seeking a highly organized and detail-oriented individual to support our client's family office. As an Administrative Assistant, you will be responsible for managing daily operations, ensuring seamless execution of tasks, and providing exceptional support to our team.Manage...
-
Accounting and Administrative Specialist
3 weeks ago
East Hampton, New York, United States Honest Management LLC Full timeJoin Our Team as an Accounting and Administrative SpecialistHonest Management LLC is seeking a dedicated professional to become a part of our Office Team in the role of Accounting and Administrative Specialist. The successful candidate will possess a solid background in bookkeeping, invoice processing, bank reconciliations, data management, and document...
-
Administrative Assistant
3 weeks ago
East Stroudsburg, United States Pyramid Healthcare Full timeOrganize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency and safety. Responsible for following intra-office communication protocols, streamlining administrative procedures, inventory con Administrative Assistant, Administrative, Assistant, Healthcare
-
Administrative Assistant/Receptionist
3 months ago
Hampton, United States ASM Global Full timePOSITION: Administrative Assistant DEPARTMENT: Sales and Marketing REPORTS TO: Director of Sales FLSA: Hourly Non-Exempt POSITION SUMMARY Schedules appointments, gives information to callers, takes dictation, and handles other clerical work and minor administrative and business details to support the Director or Manager by performing the following duties....
-
Administrative Assistant
5 hours ago
East Troy, Wisconsin, United States The Salvation Army USA Central Territory Full time{"title": "Administrative Assistant", "description": "Job SummaryThe Salvation Army USA Central Territory is seeking an experienced Administrative Assistant to join our team at Army Lake Camp. As a key member of our office staff, you will be responsible for providing administrative support to our Camp Director and ensuring the smooth operation of our...
-
Administrative Assistant
4 months ago
East Brunswick, United States ROCK N AIR EAST BRUNSWICK LLC Full timeJob DescriptionJob DescriptionTitle: Administrative AssistantReports to: General ManagerSummary of Position:We are looking for a responsible and competent Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, assisting in daily needs and managing...
-
Administrative Assistant
1 week ago
East Amherst, United States Daemen University Full timeDaemen University is a dynamic, independent, liberal arts institution committed to excellence in student centered learning. The University places special emphasis on preparing students for excellence in professional life, civic engagement, and on ins Administrative Assistant, Administrative, Program Director, Assistant, Faculty, Reservations
-
Administrative Assistant
3 months ago
East Longmeadow, United States The MH Group LLC Full timeJob DescriptionJob DescriptionDescription:We seek a highly organized and detail-oriented Administrative Assistant to join our client's team. The ideal candidate will provide administrative support to ensure the office's efficiency. The successful candidate will have excellent communication skills and be able to prioritize tasks and work...
-
Administrative Assistant
2 weeks ago
East Millinocket, Maine, United States Diversified Insurance Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Diversified Insurance. As the first point of contact for our clients and guests, you will be responsible for providing exceptional customer service and support.Key Responsibilities:Client Support: Greet and assist clients, respond to inquiries, and...
-
Administrative Assistant
2 weeks ago
East Patchogue, United States Concern Housing Full timeTitleAdministrative Assistant About the OrganizationConcern Housing is a non-profit agency committed to helping individuals and families to live in the community with dignity and enhanced opportunities through the provision of housing and support services. We are one of the largest housing agencies of this kind in New York State, currently serving...
-
Administrative Assistant
3 days ago
East Rochester, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in East Rochester, New York. The role involves providing administrative support within our organization, focusing primarily on tasks such as calendar management, scheduling, and assisting with dismissals. Responsibilities:• Provide...