Office Manager

3 weeks ago

San Diego, United States Ace Parking Full time

The Office Manager is responsible for ensuring the smooth and efficient operation of the office environment. This role encompasses a wide range of administrative, financial, and managerial tasks that support the overall functionality and productivity of the team. The Office Manager plays a crucial role in upholding the company's core values, including accountability, family, profitability, extraordinary service, and communication.


Compensation Range: $25 - $28/hr


About Us:

One of the reasons why we are the nation’s leading parking management expert is because we recognize that “people” are what makes our company successful. It is this recognition that serves as the foundation and building block for our continued growth and success. Having been in business for over 72+ years, we understand what it means to earn “Every Thank You,” which is treating our clients, partners, guests, and team members with utmost respect and courtesy. As one of the largest privately held management companies, we have the experience, passion, and the know-how to withstand the test of time and to disrupt the new marketplace with exploding new technologies.


Culture:

We have a strong, distinctive culture – a culture that is heavily influenced by a shared vision, style, and values. Our company values are the glue that binds our business, clients, and team members. There are some common traits that contribute to our unique culture. Clear values, caring, loyalty, humility, and a deep commitment to community are just a few of them. These characteristics often steer our decision-making and define the way we treat our customers, clients, suppliers, and team members. We guard these values and attributes fiercely.


Key Responsibilities:


Office Administration:

  • Oversee daily office operations to ensure efficiency and effectiveness.
  • Manage office supplies inventory and place orders as necessary.
  • Coordinate with vendors and service providers to maintain office infrastructure.
  • Organize and maintain office files, records, and documents.

Financial Management:

  • Prepare and manage office budgets, including tracking expenses and identifying cost-saving opportunities.
  • Process invoices, receipts, and other financial documents accurately and promptly.
  • Collaborate with the accounting department to ensure financial procedures align with company policies.


Team Support and Communication:

  • Act as a central point of communication within the office, ensuring that all team members are informed and aligned with company objectives.
  • Schedule and organize meetings, including preparing agendas and taking minutes.
  • Facilitate effective communication between departments and external partners.
  • Foster a collaborative and supportive office environment.


Team Culture Support:

  • Coordinate employee engagement activities that reflect the company's value of family.


Customer Service and Extraordinary Service Delivery:

  • Serve as a point of contact for clients and visitors, ensuring a welcoming and professional experience.
  • Address and resolve any issues or concerns in a manner that exceeds client expectations.
  • Ensure that all office interactions reflect the company's commitment to extraordinary service.


Support for Profitability:

  • Identify opportunities to improve office efficiency and reduce operational costs.
  • Contribute to the company’s profitability by ensuring that all resources are utilized effectively.


About YOU:

You are a detail-oriented and efficient administrative professional who possesses excellent communication and organizational skills, with the ability to multitask and prioritize effectively. Additional qualifications include:


Your Qualifications:

  • Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
  • Knowledge of office management responsibilities, systems, and procedures.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Strong organizational and planning skills.
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular).
  • Excellent written and verbal communication skills.
  • Bachelor's degree in business administration or related field preferred.


What We Can Offer You for All Your Hard Work:

  • Medical, dental, vision, life insurance coverage
  • Flexible Spending Accounts
  • 401k
  • Vacation/Sick
  • Holiday
  • Discount programs


Ace Parking is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment, Ace Parking will ensure that persons with disabilities are provided reasonable accommodation. If reasonable accommodation is needed, please email: Memberservices@aceparking.com describing the accommodation.

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