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Executive Personal Assistant

4 months ago

Greenwich, United States CitiStaffing Full time

Executive Assistant

A high-profile professional is seeking an Executive Assistant who will provide advanced business, administrative, and personal support in the financial services industry.

Responsibilities Include:

  • Manage detailed calendars for both business and personal engagements
  • Schedule meetings with internal and external stakeholders and coordinate all aspects of said meetings.
  • Organize expensive Domestic and International travel, including Visas if required, ground transportation, hotel reservations, meals, etc.
  • Manage all incoming communication by prioritizing messages and emails and ensure timely communication regarding time-sensitive and priority matters.
  • Act as a true gatekeeper for the Principal by prioritizing meetings and ensuring Principal's time is protected.
  • Attend meetings to take notes and draft minutes and summaries.
  • Coordinate and monitoring ad hoc projects and programs.

Qualifications Include:

  • Bachelor's degree preferred
  • Advanced knowledge of Microsoft Office suite
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills