Office and Administration Manager
4 weeks ago
Office and Administration Manager - Law Firm
A growing litigation law firm focused on civil rights and public interest law is hiring for an Office Administrator to work under the COO. This dynamic role will manage the firm’s team of administrative staff and oversee all aspects of daily facilities, space planning and renovations.
Salary commensurate with experience $150-180k base + Discretionary bonus and excellent benefits package
Onsite 5 days week in Midtown NYC
Hours: generally 9am-6pm
Responsibilities include:
- Supervise administrative office staff and oversee office space planning, maintenance, and renovations.
- Serve as a primary liaison with building management.
- Ensure accuracy of office seating charts, assigning workstations to new hires and circulating updated charts.
- Troubleshoot issues with office equipment, monitor leases and usage of office equipment, and interact with repair vendors as needed.
- Serve as a primary team member on the firm’s emergency response, disaster recovery, and business-continuity planning task force.
- Develop and maintain list of preferred vendors and coordinate with vendors.
- Develop and deliver office-related training for lawyers and staff in office-related procedures.
- Help implement the firm’s records management policies and procedures to ensure compliance with best practices for recordkeeping.
- Assist with onboarding new hires by ensuring IT set up and otherwise prepare office space
- Arrange internal and external events in the firm’s offices as directed
Qualifications:
- MS Office Suite including Outlook, Word and PowerPoint.
- At least five years of relevant work experience in the areas of responsibility outlined above.
- Must have previous direct supervisory experience of administrative staff.
- Ability to take ownership of projects and follow through to completion.
- Ability to balance tasks of varying levels of urgency and complexity in an environment where your responsibilities may vary from day to day. You work well under pressure with tight deadlines. You are versatile and able to respond quickly and positively to shifting demands and opportunities.
- “no job too big, no job too small” attitude, and take a collaborative approach to rejuggling priorities and contributing to tasks.
- You are enthusiastic and passionate about our commitment to civil rights and public interest law. You thrive when your work is connected to purpose.
Please submit your resume to apply
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
-
Office Manager
1 month ago
New York, United States NYC Based Construction Manager and GC Full time $45,000 - $65,000Job DescriptionJob DescriptionWe are based out of Long Island City Queens, NY. This position requires applicants who are committed to in-person, full time and timely attendance. You will be expected to work Monday - Friday from 8am-5pm. English fluency is required and multi-lingual is nice to have.Please see the list below for an example of your expected...
-
Administrative Coordinator
3 weeks ago
New York, New York, United States NYC Based Construction Manager and GC Full timeJob OverviewWe are a prominent Property Management Company located in New York City, seeking a dedicated individual for the role of Administrative Coordinator. This position requires a commitment to in-person, full-time attendance, with working hours from Monday to Friday, 8 AM to 5 PM. Proficiency in English is essential, and knowledge of additional...
-
New York, New York, United States Single Family Office Full timePersonal Assistant, Executive OfficeCompany Overview We are a prominent single-family office based in New York, engaged in various sectors including real estate, banking, and fintech, managing assets exceeding $4 billion USD.Position Overview We are looking for a skilled professional to join the Executive Office, providing comprehensive administrative...
-
Administrative Coordinator
3 weeks ago
New York, New York, United States Arc Fund Manager LLC Full timeJob OverviewAdministrative CoordinatorArc Fund Manager LLC is in search of an Administrative Coordinator to enhance their operational efficiency. This position encompasses a range of clerical tasks and specialized initiatives within the venture capital and property management sectors.Front Desk Responsibilities: Welcome guests, handle incoming calls, oversee...
-
New York, New York, United States Foreign, Commonwealth & Development Office Full timeAbout Us: The Foreign, Commonwealth & Development Office is dedicated to fostering an inclusive and diverse workplace. We celebrate differences, promote equality, and actively challenge discrimination, thereby enhancing our organizational capability. We welcome applications from individuals of all backgrounds and do not discriminate based on disability,...
-
Office and Administration Manager
6 days ago
New York, New York, United States Career Group Full timeOffice and Administration ManagerWe are seeking a highly skilled and experienced Office and Administration Manager to join our team at Career Group. As a key member of our staff, you will be responsible for overseeing the daily operations of our office, ensuring that all administrative tasks are completed efficiently and effectively.Key...
-
Administrative Coordinator
1 week ago
New York, New York, United States Multi-Billion Dollar Asset Manager Full timeA leading Multi-Billion Dollar Asset Manager is seeking an experienced professional to provide administrative support on a floating basis. The role will be responsible for all classic corporate administrative tasks with the ability to take on some project-based work. The company has a great culture and offers strong compensation packages (base salary + OT +...
-
Administrative Assistant
1 week ago
New York, United States Multi-Billion Dollar Asset Manager Full timeA downtown NYC based Asset Management firm is seeking an experienced Assistant to provide administrative support coverage on a floating basis. The role will be responsible for all classic corporate administrative tasks with ability to take on some project-based work! The firm has a great culture and offers strong compensation packages (base salary + OT +...
-
Administrative Assistant
2 months ago
New York, United States Multi-Billion Dollar Asset Manager Full timeA downtown NYC based Asset Management firm is seeking an experienced Assistant to provide administrative support coverage on a floating basis. The role will be responsible for all classic corporate administrative tasks with ability to take on some project-based work! The firm has a great culture and offers strong compensation packages (base salary + OT +...
-
Administrative Assistant
2 months ago
New York, United States Multi-Billion Dollar Asset Manager Full timeA downtown NYC based Asset Management firm is seeking an experienced Assistant to provide administrative support coverage on a floating basis. The role will be responsible for all classic corporate administrative tasks with ability to take on some project-based work! The firm has a great culture and offers strong compensation packages (base salary + OT +...
-
New York, New York, United States Foreign, Commonwealth & Development Office Full timeAbout the Role:The Foreign, Commonwealth & Development Office is dedicated to fostering an inclusive workplace that values diversity and promotes equality. We encourage applications from individuals of all backgrounds and do not discriminate based on disability, race, gender identity, religion, sexual orientation, age, or any other protected...
-
Office Assistant
3 months ago
New York, United States Arc Fund Manager LLC Full timeJob DescriptionJob DescriptionSalary: $40K to $50KAbout the OrganizationWe are active in venture capital, opportunistic real estate and family office activities. Check out www.arc-vc.com and www.arcny.com. Office AssistantThe Office Assistant supports the Arc team. The role involves a variety of administrative functions. This includes normal...
-
Executive Administrative Coordinator
3 weeks ago
New York, New York, United States Multi-Billion Dollar Asset Manager Full timeA prominent Multi-Billion Dollar Asset Manager is in search of a skilled Administrative Coordinator to deliver comprehensive support across various functions. This position entails a wide range of traditional corporate administrative responsibilities, along with opportunities to engage in project-oriented tasks. The organization prides itself on its positive...
-
Executive Administrative Coordinator
3 weeks ago
New York, New York, United States Multi-Billion Dollar Asset Manager Full timeA prominent firm in the asset management sector is looking for a skilled Administrative Coordinator to deliver comprehensive support on a flexible basis. This position entails a variety of essential corporate administrative duties while also having the opportunity to engage in project-related tasks. The organization fosters a positive work environment and...
-
Senior Executive Administrator
3 weeks ago
New York, New York, United States Family Office Full timeThe successful applicant will deliver exceptional administrative support to senior executives within a prestigious family office. The role demands a high level of organization and the ability to manage scheduling and correspondence on behalf of the executive. We seek a candidate with a proven track record of excellence in administrative roles, particularly...
-
Healthcare Administrative Specialist
3 weeks ago
New York, New York, United States Medical Office Full timeJob OverviewWe are looking for a dedicated Healthcare Administrative Specialist to support our medical office operations. This role involves managing essential administrative and clinical tasks to ensure the smooth functioning of our healthcare facility.Key Responsibilities:Execute all administrative functions efficiently and accuratelyAssist medical...
-
Office Manager/Administrative Assistant
7 days ago
New York, United States Basis Health Full timeAbout Basis HealthBasis Health is a global strategic insights consultancy with offices in New York City, Chicago, Los Angeles, and London. We provide in-depth research and consulting services to help our clients navigate complex business challenges. Our NYC office, located in a modern, open-plan workspace at 40th & Lexington, is fast-paced, intellectually...
-
Administrative Support Specialist
6 days ago
New York, New York, United States Multi-Billion Dollar Asset Manager Full timeWe are seeking a highly skilled Administrative Assistant to provide top-notch support to our team at a Multi-Billion Dollar Asset Manager. The ideal candidate will have a strong background in administrative tasks, excellent communication skills, and the ability to multitask with ease. Responsibilities include handling and coordinating calendars, scheduling...
-
Office Manager
2 weeks ago
New York, New York, United States Hamlyn Williams Full timeAbout the RoleHamlyn Williams is seeking a highly organized and proactive Office Manager to join their team. The successful candidate will be responsible for ensuring the smooth day-to-day operations of the office, managing administrative functions, and supporting staff across departments.Key ResponsibilitiesOffice Operations Management: Oversee daily office...
-
Administrative Assistant
3 weeks ago
new york city, United States Multi-Billion Dollar Asset Manager Full timeA downtown NYC based Asset Management firm is seeking an experienced Assistant to provide administrative support coverage on a floating basis. The role will be responsible for all classic corporate administrative tasks with ability to take on some project-based work! The firm has a great culture and offers strong compensation packages (base salary + OT +...
