Operations Analyst

THE POSITION

Washington County Department of Health and Human Services (HHS) is seeking a highly motivated and organized Operations Analyst to oversee the operational functions of the Behavioral Health Division with a primary focus on budget oversight and management, including providing a general supervision to administrative and management analyst staff supporting a broad set of programs and teams within the division.

To learn more about our Division, please use this link: Behavioral Health

About the Opportunity:
Primary responsibilities may include, but are not limited to:

• Provides complex management analysis, financial analysis and support to the Behavioral Health Division including development, and implementation of a program or function; Provides management direction; Reviews expenditures, staff, purchases and operations.
• Assists with the preparation and administration of department budgets; analyzes and make recommendations on budget requests; and prepares supportive documentation. Monitors and controls program budget expenditures and investigates variances; instructs and assists staff in maintaining accounts; and audits accounts to ensure compliance.
• Participates in the planning, preparation, implementation and administration of department budgets; with direction, develops financial plan projections and documents; prepares revenue and expenditure analyses, staffing analyses and budget status and monitoring reports; develops and presents recommendations; and drafts budget request reports and documents.
• Explains budget guidelines for/to department or division managers and supervisors; and reviews and evaluates requests to ensure compliance with established guidelines.
• Develops and implements departmental information systems in coordination with County ITS resources.
• Supervises staff that coordinate and assists in drafting proposed contracts, including defining scope of work; and tracks contract expenditures and approves contract invoices for payment within guidelines and authority limits. Researches and resolves contract problems and disputes; receives and reviews County contracts for proper documentation to ensure compliance with all County legal requirements and standards; and transmits contracts for required County approvals and execution. May consult with the County Council on difficult contractual issues.
• Reviews office and accounting procedures; recommends changes in procedures and assists in the implementation. Develops accounting systems for tracking expenditures and conducts studies of department operations to develop uniform procedures.
• Plans, organizes and conducts financial, administrative, management, and program analysis, studies, or reports related to assigned issues and/or program activities. Identifies problems, determines analytical techniques and statistical and information-gathering processes and obtains necessary information and data for analysis.
• Performs financial analyses and statistical computations for various rate studies, financial models, and cost allocation plans. Prepares periodic and ad-hoc financial reports and provides in-depth analysis of financial conditions and future trends.
• Assists in reconciling year-end fund balance reports and forecasting multi-year revenues and expenditures at project and program level.
• Researches and answers financial and budget inquiries submitted by staff, management, citizens, other municipalities and the Board.
• Oversees general building operations, including oversight of building utilities, and primary liaison duties with County Facilities Team to ensure office needs and maintenance are in order.
• Supervises administrative staff that supports Behavioral Health Division Operations.

This position may be eligible for a hybrid work schedule.

Who we are looking for:
The ideal candidate will have a significant financial and accounting experience in addition to experience with budgeting and accounting in a public sector environment. They will be a collaborative partner who is able to work across a large team of supervisors and contract managers and oversee a complex budget that receives revenue from multiple funding streams. They will be committed to providing education to a supervisory team without a significant background in budgeting and will maintain a curiosity to learn more about the programs and organizations that the funding is supporting. They will have the ability to be a supervisor who supports staff for both daily operations and their career growth opportunities. They will also have the ability to be a source of knowledge to team members outside of their list of direct reports. Additionally, they would be invested in contributing to a positive working environment that is dedicated to equity, diversity and inclusion and be open to honest and constructive feedback.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above.
Why Washington County?
Are you interested in challenging, meaningful, and rewarding work? Join Washington County in our commitment to advancing racial equity. Our Board of Commissioners worked closely with various community stakeholders and subject matter experts to develop an Equity, Diversity, and Inclusion (EDI) Resolution. Adopted in February 2020, this resolution commits to the equitable delivery of Washington County‘s services, resources, and opportunities for growth and development to every county resident.

Check Out Our Award-Winning Benefits & Wellness Program on the ‘Benefits‘ tab above

ESSENTIAL JOB DUTIES

Behavioral Health Operations Analyst is a working title. This position is classified as a Senior Management Analyst. Classification descriptions are typically written broadly. To review this classification, please use this link: Senior Management Analyst.

MINIMUM QUALIFICATIONS

Education and Experience:
Candidates must meet one of the following minimum qualifications to be considered:

• Possession of a Bachelor‘s Degree in public or business administration, statistics, accounting, or a related field that provides the required knowledge, skills, and abilities; AND four (4) years of progressively responsible professional experience in administrative, management, intergovernmental, operations, or similar analysis, which includes at least one (1) year of supervisory experience spanning responsibilities in the defined principle duties of this position classification; OR
• Possession of an Associate‘s Degree in public or business administration, statistics, accounting, or a related field that provides the required knowledge, skills, and abilities; AND six (6) years of progressively responsible professional experience in administrative, management, intergovernmental, operations, or similar analyses, which includes at least one (1) year of supervisory experience spanning responsibilities in the defined principle duties of this position classification; OR
• Eight (8) years of progressively responsible professional experience in administrative, management, intergovernmental, operations, or similar analyses of which at least four (4) years of this experience is in the public sector for a medium or large governmental unit and includes at least one (1) year of supervisory experience spanning responsibilities in the defined principle duties of this position classification.

Background Investigation:
Please be advised that this position is required to pass a criminal background check post offer.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.
SUPPLEMENTAL INFORMATION

Washington County is committed to using a Merit-based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.

Our commitment to you:

Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

Selection Process

1. Apply today In lieu of a resume, we ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law.
2. MQ Review: Human Resources will screen applications for MQs beginning the week after the posting closes. Additional preferred qualifications screening may be applied depending on the number of applications received.
3. Subject Matter Expert Review: Your responses to the supplemental questions may be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews).
4. Panel Interview(s): Generally, the top 6 - 8 candidates will be invited to participate in a panel interview.
5. Conditional Offer: A successful candidate will require to successfully clear a third-party background check as a pre-employment condition and Oregon State comprehensive background check as a condition of continuous employment.

Please note: candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.

Veterans‘ Preference
If you are a Veteran and would like to be considered for a Veterans‘ preference for this recruitment, please review instructions using this link: Veterans‘ Preference Points.

Accommodation under the Americans with Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources , or e-mail: at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you ‘opt out‘ or ‘unsubscribe‘ from email notifications in NEOGOV, it will impact our ability to communicate with you about this and other recruitments.

Questions (?) Regarding This Recruitment
Yeji Seo, Talent Acquisition Business Partner


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