Administrative Assistant

1 week ago

Austin, United States University of Texas at Austin Full time

Job Posting Title:

Administrative Assistant - Finance and Administration

----

Hiring Department:

Undergraduate College

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

25

----

FLSA Status:

To Be Determined at Offer

----

Earliest Start Date:

Ongoing

----

Position Duration:

Limited Duration Based on Business Need

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

A flexible work schedule is available with work hours being 10-25 per week. Must be eligible to work in the United States on a full-time basis for any employer.

Purpose

Provide administrative support to the student aid accounting team in the Undergraduate College Business Office during the peak processing summer season.

Responsibilities
  • Provide various administrative support to the student aid accounting team as part of the Undergraduate College portfolio primarily processing outside scholarship checks and providing accounting support including managing problem checks, contacting donors, and keeping files accurate.
  • Performs general office functions for any given department reporting to Undergraduate College that works with the Business Office directly including but not limited to - filing, copying, faxing sorting. Provides basic temporary support for any given department reporting to Undergraduate College at any given time and general support to staff, faculty, and visitors.

Required Qualifications

High school graduation or GED and 3 years of experience performing clerical or administrative support. Highly organized and capable of tracking and managing multiple tasks and deadlines. Basic understanding of Office Suite and Outlook and Adobe and comfortable navigating and using computers. Ability and willingness to learn and use new technologies intuitively is crucial. Written and verbal communication skills are critical, and ability to present and communicate professionally and clearly is a key element to this job in a business office serving over 500 employees.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Familiarity with University of Texas systems. Experience working within Undergraduate College. Familiarity with UT Box, Smartsheet, Jira Service Desk, UT Austin Mainframe. Intermediate level experience with Microsoft Office Suite, specifically Outlook, Excel, Word.

Salary Range

$25/hour

Working Conditions
  • May work around standard office conditions
  • Repetitive use of a keyboard at a workstation

Required Materials
  • Resume/CV
  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor‘s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university‘s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

  • E-Verify Poster (English) [PDF]
  • E-Verify Poster (Spanish) [PDF]
  • Right To Work Poster (English) [PDF]
  • Right To Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

  • Administrative Assistant

    4 weeks ago

    Austin, United States REVOLT MOTORS LLC Full time

    Job Posting: Administrative Assistant with Microsoft 365 Expertise Position: Administrative Assistant Location: Austin, Texas Type: Full-Time About Us: We are a dynamic team looking for an organized and proactive Administrative Assistant with strong proficiency in Microsoft 365 tools, especially Microsoft Teams. We’re looking for someone who can keep the...

  • Administrative Assistant

    1 week ago

    Austin, United States Net Commesh Full time

    Job Title: Administrative Assistant Department: Office Location: Austin, TX Job Type: Full-time Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of [Company Name]. The successful candidate will manage administrative tasks, assist with office coordination, and provide support to various...

  • Administrative Assistant

    3 weeks ago

    Austin, United States REVOLT MOTORS LLC Full time

    Job Posting: Administrative Assistant with Microsoft 365 Expertise Position: Administrative Assistant Location: Austin, Texas Type: Part -Time About Us: We’re a fast-paced team actively searching for an organized and proactive Administrative Assistant with solid skills in Microsoft 365, especially Microsoft Teams. If you’re great at keeping schedules on...

  • Administrative Assistant

    1 week ago

    Austin, United States Diocese of Austrin Catholic Schools Full time

    Description Ministerial Character The principal is the visible foundation of the school which the Bishop has entrusted to the principal. The principal makes Christ's mission present and enduring in the school. In order to fulfill this mission, the principal employs suitable, chosen collaborators. The principal shares with them Christ's mission and entrusts...

  • Administrative Assistant

    4 weeks ago

    Austin, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...

  • Administrative Assistant

    4 weeks ago

    Austin, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...

  • Administrative Assistant

    3 weeks ago

    austin, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...

  • Administrative Assistant

    4 weeks ago

    austin, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...

  • Administrative Assistant

    7 days ago

    Austin, United States Lake Travis Independent School District (TX) Full time

    Position Type: Clerical/Administrative Assistant/Administrative Assistant to a Director Date Posted: 11/21/2024 Location: Maintenance and Operations Date Available: Immediately Closing Date: Until filled    Attachment(s): * Admin Asst. Maintenance.pdf

  • Administrative Assistant

    1 month ago

    Austin, United States Inkspirenize Full time

    Job Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to support our office and executive team. The successful candidate will manage administrative tasks, maintain office systems, and provide support to ensure the smooth operation of daily office activities. This role requires strong...

  • Administrative Assistant

    1 week ago

    Austin, United States Ameriprise Financial, Inc. Full time

    May also include, researching printer problems, and/or communicating with our technology specialist on issues that may arise. Responsibilities and Time Allocation Will change over time to meet the needs of the practice and can include other duties Administrative Assistant, Administrative, Assistant, Advisor, Financial

  • Administrative Assistant

    6 days ago

    Austin, United States Education Service Center Region 13 (TX) Full time

    Position Type: Clerical/Administrative Assistant/Administrative Assistant to a Director Date Posted: 11/21/2024 Location: Maintenance and Operations Date Available: Immediately Closing Date: Until filled District:   Lake Travis Independent School District   Attachment(s): * Admin Asst. Maintenance.pdf

  • Administrative Assistant

    4 weeks ago

    Austin, United States Chats Cloud Cover Full time

    Job Title: Administrative Assistant Location: Austin, TX Employment Type: Full-time Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide essential administrative support, including managing schedules, handling correspondence, coordinating meetings, and performing general...

  • Administrative Assistant

    6 days ago

    Austin, United States FranPartners Full time

    About Waterloo TurfWaterloo Turf is an innovative, growing company based in Austin, Texas, specializing in high-quality artificial turf solutions. Through our franchise model, we are dedicated to helping customers "Get Your Saturdays Back" by enabling them to enjoy their outdoor spaces recreationally instead of spending time and money on lawn upkeep.Our...

  • Administrative Assistant

    1 month ago

    Austin, United States Net Commesh Full time

    Job Title: Administrative AssistantJob Summary: The Administrative Assistant will provide high-level administrative support to ensure the efficient operation of the office. This role includes handling correspondence, scheduling meetings, organizing documents, and assisting with various office tasks. The ideal candidate is highly organized, detail-oriented,...

  • Administrative Assistant

    1 week ago

    Austin, United States Five Star Quality Care, Inc. Full time

    Key Responsibilities The Opportunity We are actively hiring for an experienced Administrative Assistant to join our team. As the Administrative Assistant, you will work with the Executive Director in managing day-to-day functions. The administrative assistant will also act as a liaison between the facility and the outside community. You will report...

  • Administrative Assistant

    1 month ago

    Austin, United States SemperGROW Full time

    Administrative Assistant + + Part-time Company Description SemperGROW offers clients a new way of thinking; we develop new concepts and transform organizations. SemperGROW has developed a number of tools and resources to aid individuals and organizations with their leadership and organizational development needs. With cutting edge programs and ideas,...

  • Administrative Assistant

    1 week ago

    Austin, United States Ameriprise Financial Full time

    Step into an instrumental role. Help conduct the smooth operation of a fast-paced-and friendly- financial planning office. Work as an employee of an independent advisor franchisee with a financial advisory practice of Ameriprise Financial. Assist in daily business operations. The administrative assistant supports the many different tasks for which the...

  • Administrative Assistant

    1 week ago

    Austin, United States Farmer Law PC Full time

    Description Are you looking to be a part of something bigger than yourself and effect change on a local, national, and global scale? Our fast-paced Immigration Law Firm in Austin is looking to hire a detail-oriented, efficient, and goal-minded Administrative Assistant to help accomplish that goal! You'll be responsible for clerical and administrative...

  • Administrative Assistant

    5 days ago

    Austin, United States Lake Travis Independent School District Full time

    Position Type: Clerical/Administrative Assistant/Administrative Assistant to a Director Date Posted: 11/21/2024 Location: Maintenance and Operations Date Available: Immediately Closing Date: Until filled Attachment(s): Admin Asst. Maintenance.pdf