Current jobs related to Administrative Assistant - Gatlinburg - Gatlinburg Convention and Visitors Bureau

  • Office Administration Specialist

    3 weeks ago

    Gatlinburg, United States Ryman Hospitality Properties Full time

    Key ResponsibilitiesProvide assistance with daily office operations and administrative tasks, including procurement of office supplies, processing invoices for payment, and maintaining organized filing and tracking systems.Facilitate administrative support for various operational departments, such as Private Events and Food & Beverage, by managing billing...

  • Office Administration Specialist

    3 weeks ago

    Gatlinburg, United States Ryman Hospitality Properties Full time

    Key ResponsibilitiesFacilitate daily office operations and administrative tasks, including procurement of office materials, processing invoices for payment, and maintaining organized filing and tracking systems.Provide administrative assistance to various operational departments (such as Private Events and Food & Beverage) with billing processes and general...

  • Office Administration Specialist

    3 weeks ago

    Gatlinburg, United States Ryman Hospitality Properties Full time

    Key ResponsibilitiesProvide assistance with everyday administrative tasks and general office operations, including procurement of office supplies, processing invoices for payment, and maintaining organized filing and tracking systems.Facilitate administrative support for various operational departments (such as Private Events and Food & Beverage) by managing...

  • Assistant Retail Buyer

    19 hours ago

    Gatlinburg, Tennessee, United States Anakeesta Full time

    Assistant Retail Buyer Job DescriptionAnakeesta is seeking an experienced Assistant Retail Buyer to assist our Retail Buyer in all aspects of the retail merchandise purchasing process.Key Responsibilities:Assist in reviewing sales trends and overseeing inventory levels to ensure optimal stock.Collaborate with vendors to ensure timely delivery of goods and...

  • Assistant Retail Buyer

    2 weeks ago

    Gatlinburg, United States Anakeesta Full time

    Join the Anakeesta family, build your career and discover the magic in the mountains! Anakeesta is seeking an Assistant Retail Buyer who will assist our Retail Buyer in all aspects of the retail merchandise purchasing process, including sourcing, negotiating, purchasing and tracking receipt of products for the park. Responsibilities Assist Retail Buyer in...

  • Assistant Retail Buyer

    3 weeks ago

    Gatlinburg, United States Anakeesta Full time

    Join the Anakeesta family, build your career and discover the magic in the mountains!Anakeesta is seeking an Assistant Retail Buyer who will assist our Retail Buyer in all aspects of the retail merchandise purchasing process, including sourcing, negotiating, purchasing and tracking receipt of products for the park.ResponsibilitiesAssist Retail Buyer in...

  • Assistant Retail Buyer

    3 weeks ago

    Gatlinburg, United States Anakeesta Full time

    Join the Anakeesta family, build your career and discover the magic in the mountains!Anakeesta is seeking an Assistant Retail Buyer who will assist our Retail Buyer in all aspects of the retail merchandise purchasing process, including sourcing, negotiating, purchasing and tracking receipt of products for the park.ResponsibilitiesAssist Retail Buyer in...

  • Hospitality Office Administrator

    3 weeks ago

    Gatlinburg, Tennessee, United States Westgate Resorts Full time

    Company OverviewStarting pay rate: $17 / hour - Utilize our Daily Pay benefit to access your earnings as needed. Located near the stunning Great Smoky Mountains National Park, Westgate Smoky Mountain Resort & Spa offers a remarkable work atmosphere with refreshing mountain air and breathtaking views. As part of the Westgate Smoky Mountain Resort team, you...

  • Retail Merchandise Buyer Assistant

    2 weeks ago

    Gatlinburg, Tennessee, United States Anakeesta Full time

    About the RoleAnakeesta is seeking a highly skilled Assistant Retail Buyer to assist our Retail Buyer in all aspects of the retail merchandise purchasing process. This includes sourcing, negotiating, purchasing, and tracking receipt of products for the park.Key ResponsibilitiesAssist in reviewing sales trends and overseeing inventory levels to ensure optimal...

  • Assistant Project Manager/Project Engineer

    1 month ago

    Gatlinburg, United States Outside The Box Full time

    Outside The Box, LLC is a General Contractor specializing in construction and renovation work for the federal government. We are currently looking to hire an Assistant Project Manager/Project Engineer for the Fort Liberty, NC area with a minimum 5-7 years Federal experience, and who is able to get clearance for federal projects. Our ideal candidate is a...

  • Project Coordinator/Construction Manager

    1 week ago

    Gatlinburg, United States Outside The Box Full time

    About the RoleWe are seeking a highly skilled and experienced Project Coordinator/Construction Manager to join our team at Outside The Box, LLC. As a key member of our project management team, you will be responsible for providing administrative support to our Project Managers and ensuring the smooth execution of our construction projects.Key...

  • Bilingual Talent Acquisition Coordinator

    3 weeks ago

    Gatlinburg, United States Westgate Resorts Full time

    Job Description The Talent Acquisition Coordinator position will directly report to the Talent Acquisition Manager, located in Orlando, FL, and have a dotted line into the Human Resources Director located on the property. This role acts as both the first point of contact for candidates and team members and provides administrative and recruiting support to...

  • Closing Officer

    19 hours ago

    Gatlinburg, United States Holiday Inn Club Vacations Full time

    Job DescriptionJob DescriptionHoliday Inn Club Vacations operates a Quality Assurance department within Sales Operations. The employees in this department, the Quality Assurance Officers (QAOs), provide specialized administrative support to the Sales departments. The primary function of the Quality Assurance Officer is to reduce the number of completed sales...

  • Office Operations Coordinator

    3 weeks ago

    Gatlinburg, United States Ryman Hospitality Properties Full time

    Key ResponsibilitiesProvide assistance with daily office operations and administrative tasks, which include managing supply orders, processing invoices, and organizing filing systems.Facilitate administrative support for various departments, including billing and reporting for operations such as Private Events and Food & Beverage. Ensure proper coding of...

  • Bilingual Talent Acquisition Coordinator

    3 weeks ago

    Gatlinburg, United States Westgate Resorts Full time

    Job DescriptionJob DescriptionCompany DescriptionAdjacent to Great Smoky Mountains National Park, the most-visited national park in the country, Westgate Smoky Mountain Resort & Spa in Gatlinburg, Tennessee, provides an amazing work environment with refreshing mountain breezes and spectacular views of the beautiful Great Smoky Mountains. As a member of the...

  • Bilingual Talent Acquisition Coordinator

    4 weeks ago

    Gatlinburg, United States Westgate Resorts Full time

    Company Description Adjacent to Great Smoky Mountains National Park, the most-visited national park in the country, Westgate Smoky Mountain Resort & Spa in Gatlinburg, Tennessee, provides an amazing work environment with refreshing mountain breezes and spectacular views of the beautiful Great Smoky Mountains. As a member of the Westgate Smoky Mountain Resort...

  • Quality Assurance Officer

    3 months ago

    Gatlinburg, United States Holiday Inn Club Vacations Full time

    Job DescriptionJob DescriptionHoliday Inn Club Vacations operates a Quality Assurance department within Sales Operations. The employees in this department, the Quality Assurance Officers (QAOs), provide specialized administrative support to the Sales departments. The primary function of the Quality Assurance Officer is to reduce the number of completed sales...

  • Closing Officer

    2 weeks ago

    Gatlinburg, United States Holiday Inn Club Vacations Full time

    Job DescriptionJob DescriptionHoliday Inn Club Vacations operates a Quality Assurance department within Sales Operations. The employees in this department, the Quality Assurance Officers (QAOs), provide specialized administrative support to the Sales departments. The primary function of the Quality Assurance Officer is to reduce the number of completed sales...

  • Closing Officer

    3 weeks ago

    Gatlinburg, United States Holiday Inn Club Vacations Full time

    Job DescriptionJob DescriptionHoliday Inn Club Vacations operates a Quality Assurance department within Sales Operations. The employees in this department, the Quality Assurance Officers (QAOs), provide specialized administrative support to the Sales departments. The primary function of the Quality Assurance Officer is to reduce the number of completed sales...

  • Procurement Coordinator

    1 week ago

    Gatlinburg, Tennessee, United States Anakeesta Full time

    About the RoleAnakeesta is seeking a highly skilled Assistant Retail Buyer to assist our Retail Buyer in all aspects of the retail merchandise purchasing process. This includes sourcing, negotiating, purchasing, and tracking receipt of products for the park.Key ResponsibilitiesAssist in reviewing sales trends and overseeing inventory levels to ensure optimal...

Administrative Assistant

4 months ago

Gatlinburg, United States Gatlinburg Convention and Visitors Bureau Full time

We are looking for a motivated individual to join a strong, professional team by undertaking daily administrative tasks to ensure the functionality and coordination of the organization's activities and projects. Extensive software skills, internet abilities, and strong communication skills are required.


In this role, you will be responsible for a variety of administrative tasks, including managing phone calls and emails, organizing, scheduling appointments, data entry and providing general support to our team. The successful candidate will possess excellent communication, organizational, and problem-solving skills and a strong attention to detail.


Responsibilities

  • Assist CEO/President and VP of Marketing with administration, marketing activities, PR campaigns, and projects.
  • Oversee project management program to ensure marketing department timelines and deadlines are met.
  • Manage and produce the CVB department's monthly reports and documents for monthly meetings. 
  • Assist with content creation, proofing, and marketing communications including newsletters, online content, print materials, and press releases.
  • Assist with various projects such as giveaways, ordering and organizing merch, and assisting team members with errands.
  • Answer administrative and marketing calls and distribute accurate messages.
  • Assist with organizing department meetings, sending email notifications, distributing agendas, and taking meeting minutes.
  • Assist with photography and videography at events, marketing campaigns, and promotions. Skills with editing are encouraged. 
  • Help coordinate photo and video shoots.
  • Manage media asset library through Photoshelter.
  • Book travel arrangements.
  • Submit and reconcile expense reports.
  • Assist with other duties deemed necessary by the CEO/President and VP of Marketing.


Qualifications

  • College degree or equivalent work experience
  • Competent computer skills including MS Office, Google Workspace, and Apple Applications
  • Entry-level Adobe Creative Skills including Photoshop and Lightroom
  • Strong writing and copy-editing skills
  • Internet skills including the use of emails, group messaging, and social media
  • Must be a self-starter and can work in a fast-paced environment under tight deadlines and coordinate multiple projects.
  • Able to work with a team or independently.