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Executive Assistant

4 months ago

Rockville, United States Ultimate Staffing Full time

Position Title: Executive Assistant

Location: Fully on site in Rockville, MD

Position Overview:

We are seeking a highly organized and adaptable Executive Assistant to provide comprehensive administrative support to c-suite executives within a CPA firm in Rockville, MD. The ideal candidate will excel in organization while also possessing excellent written and verbal communication skills.

Key Responsibilities:

  • Maintain a high level of organization, managing deadlines, due dates, checklists, and systems to ensure efficient workflow and task completion.
  • Demonstrate strong written and verbal communication skills, presenting professionally and effectively when interacting with executives, clients, and other stakeholders.
  • Interact with clients of the firm, providing professional and courteous assistance as needed.
  • Quickly learn and adapt to new software tools, conducting research as necessary to effectively support executive tasks and projects.
  • Support spreadsheet creation and manage financial data with accuracy and attention to detail.
  • Provide comprehensive administrative support to executives, including scheduling meetings, and preparing expense reports.
  • Review vendor contracts and analyze terms, particularly in areas such as insurance and IT, ensuring compliance and optimal terms for the company.
  • Manage the billing process, including invoicing clients, tracking payments, and resolving billing inquiries.
  • Maintain various spreadsheets, including financial data, client information, and project tracking, ensuring accuracy and completeness.

Qualifications:

  • Bachelor's degree preferred.
  • Minimum of 5 years of experience as an executive assistant or similar role.
  • Highly organized with a demonstrated ability to manage deadlines, due dates, checklists, and systems effectively.
  • Excellent written and verbal communication skills with a professional demeanor.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.