Operations Specialist
1 week ago
Posting Date
11/14/24Application Deadline
11/19/24Pay Range
Hiring Pay Range: $20.50 - $26.25Full Pay Range: $20.50 - $32.00
Salary offers are based on the candidate‘s equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.
Job Type
UnclassifiedDepartment
Emergency ManagementAbout the Position
Are you looking for a position that will take advantage of your attention to detail and knack for precision? Your skills may be an excellent resource for the Administrative Operations Specialist role with the Maricopa County Emergency Management Department In this position, you will provide a wide variety of administrative duties to support Emergency Management (EM) and Security Services (SS), so the department can react in an informed and consistent manner to disasters and security services operations. You will also provide administrative support to managers by assisting with budgets, contracts, and accounting tasks.
Don‘t miss out on this opportunity to make a meaningful impact - apply today and be a part of our vital mission
About Us
Are you ready to help your community prepare for a large-scale emergency and keep our County safe? We are looking for motivated individuals to rise to the occasion Maricopa County Department of Emergency Management prepares for, responds to, and recovers from large-scale community disasters. Security Services is a division within the Emergency Management Department that provides specialized armed security services and executive protection to our county leaders and ensures the safety of County facilities and property. Some of our partners include local and state governments, industry leaders, universities, and community organizations active in disasters. Our department embraces cutting-edge technologies and innovative partnerships to bring unique solutions to complicated problems. Join our team to continue our efforts to keepour residents safe
We plan on moving locations within the next 6 months to 1 year. Our new location will be located at 1325 N Fiesta Blvd, Gilbert, Arizona. This is an in-person position that has no teleworking allowed due to the nature of our business and building.
Proud to Offer
Work with a greater purpose
Tuition reimbursement
Exceptional work-life balance, with hybrid work schedule options
Opportunities for growth and development within Maricopa County
Low-cost, high-value healthcare for you and your qualifying dependents
Paid vacation, sick time, and parental leave
Extensive wellness program, including healthcare premium discounts
Employee discounts for goods and services
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1
Learn more at Work With Us | Maricopa County, AZ
We Require
Three years of clerical or administrative experience, specifically accounting experience (accounts payable/accounts receivable)
High school diploma or GED
Post-secondary education may substitute for two years of the experience requirement on a year-for-year basis
We Also Value
Extensive knowledge of Microsoft Office, Word, Excel, PowerPoint, Access Database
Considerable knowledge of governmental organization and functions, including knowledge of contract, procurement, accounts receivable, and budget experience
Ability to communicate effectively, both orally and in writing
Ability to work individually with minimum supervision or as a team member
Ability to operate a variety of telephone/computer/radio/electronic equipment
Ability to communicate effectively in a public setting
Job Contributions
Assist with monitoring, tracking, and development of annual budget and monthly budget forecasts for Security Services
Conduct research for products, services, or solutions and make recommendations to the supervisor
Obtain and maintain the Certified Agency Procurement Aide (CAPA) designation for the department
Oversees the Performance Measure reporting tool for Security Services
Manage blanket purchase orders for Emergency Management/Security Services, process/approve invoices for payment, and monitor purchase orders for balances
Create and maintain records and databases for incoming revenue and donation funds for the Security Services division
Validate bank deposits by verifying accounting string information, reconciling amounts received and amounts to be deposited, and ensuring protection of funds until delivered to the appropriate person/entity
Provide oversight of the customer service reception desk, which includes but is not limited to mail and courier services, scheduling meeting rooms and vehicle service, and answering the main telephone line for the department. Adhere to established procedures and ensure that staff coverage is adequate, and resources are available and up to date
Train new Support Services staff and communicate new procedures and processes to the department
Develop and maintain Standard Operating Procedures for Support Services, and develop document templates for departmental use
Manage annual inventory of office supplies and equipment for Support Services
Respond to inquiries from internal and external customers in a timely and professional manner, provide accurate information and/or direction to the proper resources
Act as backup to the other administrative positions within the department
Perform special projects and other assignments as assigned by department management and supervisor
Working Conditions
The position is typically office or administrative work and is not substantially exposed to adverse environmental conditions
Must be able to lift up to 20-25 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly
Selection Procedure
Only the most qualified candidates will be considered
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive
Maricopa County is an equal opportunity employer.
Apply Now
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