Sr Doentation Specialist

3 months ago

Madison, United States SGA INC Full time

Software Guidance & Assistance Inc. (SGA) is searching for a Sr. Documentation Specialist for a Contractassignment with one of our premier Pharmaceutical Services clients in Madison NJ.

Responsibilities:

  • Review document folders in boxes and sort documents log/track files scanning copying filing
  • Sort and prepare documentation (i.e. removal of staples paper clips etc.) scan the source documents and electronically file them in the allocated location.
  • Provide support with document provision/printing/scanning/retrieval and assembly.
  • Maintain central repository for electronic documents.
  • Monitor group mailbox on a daily basis.
  • Prioritize and process documents according to the designated workflow procedure.
  • Maintain GPSE trackers and obtain updates as needed.
  • Adhere to source file signin/signout process as required.
  • Ensure work area is presentable with all necessary stationery and material (e.g. files pens source documents)
  • Provide basic and accurate information inperson and via phone/email within the scope of job responsibilities in response to inquiries
  • Provide support for orientation and of new team members on the project

Required Skills:

  • Minimum high school diploma Secondary education in business administration Pharmacy Nursing or Life Science degree preferred
  • 23 years experience in administrative support; pharmaceutical experience preferred
  • Proficient with electronic systems including Microsoft Office Suite Microsoft Visio Microsoft SharePoint Adobe Acrobat Skype
  • Ability to handle and prioritize multiple priorities
  • Selfstarter with ability to work independently
  • Ability to work effectively in a team environment
  • Demonstrated strengths in the following areas:
    • Verbal and written communication
    • Time management
    • Problem solving
    • Attention to detail
    • Interpersonal skills
    • Crosscultural sensitivity
    • Planning and organization
    • Initiative and accountability
    • Must be able to sit for long periods must be able to stand for long periods while scanning must be able to lift boxes (if needed approx. 1020 pounds)

SGA is a Certified Womens Business Enterprise (WBE) celebrating over thirty years of service to our national client base for both permanent placement and consulting opportunities. For consulting positions we offer a variety of benefit options including but not limited to health & dental insurance paid vacation timely payment via direct deposit. SGA accepts transfers of H1 sponsorship for most contracting roles. We are unable to sponsor for RighttoHire Fulltime or Government roles. All parties authorized to work in the US are encouraged to apply for all roles. Only those authorized to work for government entities will be considered for government roles. Please inquire about our referral program if you would like to submit a candidate for any of our open or future job opportunities. SGA is an EEO employer. We encourage Veterans to apply. To view all of our available job postings and/or to learn more about SGA please visit us online at

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