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Senior Operations Manager

4 months ago

Phoenix, United States MedAire Full time

Overall, Purpose Of The Job


MedSupply AZ is a medical kit manufacturer/assembler and wholesale distributor of pharmaceuticals, consumables, and medical equipment. We serve the aviation and maritime industries and medical facilities in remote locations worldwide. MedSupply International is a subsidiary and a capability of International SOS.


The role of the Senior Operations Manager is to oversee daily operations to ensure efficiency and meet performance targets. Responsibilities include managing staff, optimizing processes, coordinating logistics, and implementing strategies to enhance productivity and customer satisfaction. Strong leadership, problem-solving, and organizational skills are essential for success in this role.


Key Responsibilities


Drive operations excellence through effective leadership of team members, digitalization and optimization of warehouse management systems, and the use of lean methodology.


Digitalization and Process Improvement:


The Senior Operations Manager will be responsible for implementing and optimizing the Warehouse Management Systems (WMS) and Enterprise Resource Planning (ERP) systems to align with our operations, while continuously enhancing productivity and operational efficiencies. This role will focus on cost reduction by streamlining processes and workflows, driving the digitalization of operations, and eliminating paper-based systems.


WMS and ERP Optimization


Evaluate and adapt WMS and ERP systems to better align with the evolving operational needs.

Continuously monitor and improve these systems to maintain and enhance productivity and efficiencies.

Work with IT to generate daily, weekly, and monthly operational reports, as applicable.


Process Improvement

Identify opportunities to enhance operational efficiency by improving processes and workflows.

Implement strategies to reduce operational costs through process optimization.

Develop & implement operational improvements by ensuring non-value-added activity is reduced in all processes by using lean / kaizen tools and techniques.

Responsible for the Service Level to ensure client satisfaction and On Time in Full Performance (OTIF) as per Service Level agreement targets

Stay updated on industry trends, technology advancements, and best practices to drive innovation in production processes.


Digitalization and Paperless Operations

Lead the transition towards a more digital operation, reducing reliance on paper-based systems.

Implement digital solutions to streamline and modernize various operational aspects.


People Management and Leadership:

In addition to operational excellence, effective people management is critical for success in this role. The Operations Director must build and lead effective and high-performing teams, fostering a strong culture based on performance and team spirit, and providing development opportunities for all employees through a servant leadership approach.

Team Building, Culture, and Performance


Foster a culture of teamwork, collaboration, and mutual support among employees.

Build and lead high-performing teams that are aligned with International SOS' core values.

Promote a strong organizational culture centered around performance and excellence.

Set clear performance expectations and standards for the team, ensuring they align with the company's vision and values.

Develop a high-performance workforce by promoting and upholding company performance standards and ideology (on-time delivery, quality, lean manufacturing, continuous improvement, & work ethic).

Ensure compliance with safety and quality standards, implementing best practices to enhance overall efficiency.

Oversee resource allocation, and cost-control measures to achieve production targets.

Work with VP/GM MedSupply Americas to budget appropriately based on department needs

Work with the MedSupply Americas Quality Manager to implement and monitor the quality initiatives of the Operations Department within the MedSupply Arizona operation to ensure conformance with audit requirements.


Resource Allocation and Communication


Efficiently allocate and utilize resources to support warehousing operations, service, and delivery.

Increase the effectiveness and efficiency of the Operations function through coordination and communication between the different teams.

Maintain open and effective communication with division management regarding projects and changes that impact operations.


Management of staff


Embrace a servant leadership approach, focusing on the growth and development of team members.

Provide mentorship, guidance, and support to facilitate the professional development of employees.

Ensure excellent performance within the production, logistics, and warehouse teams and address any non-performance.

Oversee the daily activities of the assigned teams with a continuous performance improvement focus.

Implementing new ways of conducting business more effectively through streamlining and digitalization.

Responsible for recruitment, performance management, and identification of training needs and help to facilitate ongoing training activities for the assigned team members.


Function Specific Responsibilities


Production


Work with the Assistant Production Manager to direct capacity planning, planning & scheduling of workload and production control

Coordinate and monitor the work of various departments involved in production, warehousing, and distribution of goods. Monitor performance and implement improvements.

Manage quality and quantity of employee productivity.

Handle maintenance of equipment and machinery. Provide technical support where necessary.

Provide support for new kit development and ensure all requests for new kits or changes to existing BOM and/or sub-assemblies are completed in a timely manner.


Warehouse Management


Organize, plan, and coordinate all warehouse activities.

Ensure that all internal warehouse departments are well organized and adequately resourced to sufficiently support the goals of the business.

Digitalize warehouse activities and ensure staff are adequately trained in using these tools.

Streamline all processes and ensure efficiency in activities.

Ensure all warehouse staff are aware of and comply with KPIs, quality targets, and compliance audits.


Shipping and Dispatch Management


Oversee the shipping and dispatch of all orders.

Ensure the preparation of shipping documentation including the dispatch of dangerous goods by road, sea, or air transport is accurate.

Liaise with shippers where necessary to conduct performance and price reviews.

Ensure, through training and staff allocation, that the packaging of all dangerous goods to be shipped by road, sea, or air is in accordance with all regulations.

Identify and action digitalization opportunities to drive quality and efficiency.


Other duties as assigned:


This section signifies a readiness to undertake any additional responsibilities or tasks as delegated by the organization.


Required Skills and Knowledge


Excellent project management skills

Certification within LEAN methodologies such as Lean Six Sigma, Kaizen or PDCA

Distribution, warehousing, logistics, and production processes knowledge is essential.

Excellent understanding of WMS and ERP systems and excellent computer skills and proficiency in excel, word, and Outlook.

A proven track record of digitalizing Operations and achieving efficiencies.

Well experienced in driving operations excellence initiatives and streamlining the deliveries.

Excellent communication skills both verbal and written.

Ability to work in a matrix, multicultural, and global organization.

Excellent interpersonal skills and a collaborative management style

Excellent people manager, open to direction and collaborative work style, and commitment to getting the job done.

Have a working understanding of quality management systems. Proven successful supervisory experience; preferably in a manufacturing environment.

Dynamic, positive, and enthusiastic with the ability to think laterally and act through reasoned decision-making.

Possess the ability to implement and manage change in the business.

Ability to lift minimum 15lbs.


Required Work Experience


10 years’ experience in Operations, Site Management, or similar and at least 5 years in managing a team.

“Build-to-order” operations and fulfillment operations.

Demonstrated experience in driving efficiencies and change management within a warehouse/distribution/fulfillment center environment.

Experience with shift operations. Includes daily planning and execution.

Previous hands-on experience with ERP / MRP systems.

Closed door Pharmacy fulfillment operations a plus.

Strong understanding of P&L, budgeting, team management, and stakeholder management.

Strong ability to lead changes.

Demonstrated experience in setting up an infrastructure/activity from the start in procurement/supply chain.

Demonstrated leadership and vision in managing staff groups and major projects or initiatives.

High comfort level working in a diverse environment.

A demonstrated commitment to high professional ethical standards and a diverse workplace.

Excels at operating in a fast-paced, community environment.



Required Qualifications


Bachelor’s Degree required.

PMP Certification or equivalent is preferred.


Required Languages

English


Travel / Rotation Requirements

Infrequent global or domestic travel may be required.



International SOS is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.