Current jobs related to Front Desk Administrative Assistant 2 - Kalispell - State of Montana

  • Hotel Front Desk Representative

    2 weeks ago

    Kalispell, Montana, United States SpringHill Inn & Suites Full time

    Job SummaryWe are seeking a highly skilled and professional Hotel Front Desk Attendant to join our team at SpringHill Inn & Suites. As a key member of our front desk team, you will be responsible for delivering exceptional guest experiences and ensuring seamless check-in and check-out processes.Key Responsibilities:Guest Check-in and Check-out: Greet and...

  • Front Desk Associate

    2 months ago

    Kalispell, United States World Gym - Kalispell Full time

    Job DescriptionJob DescriptionFront Desk Associate (FDA) Job Description & RequirementsOverviewThe Front Desk Associate is the face of the gym and one of our most important positions. The FDA is the first person a member or guest sees when they enter the gym, and the last person they see when they leave. Greeting existing and prospective members quickly and...

  • Medical Front Desk Coordinator

    1 week ago

    Kalispell, Montana, United States WS Audiology Americas Full time

    About UsWS Audiology Americas is a leading provider of hearing healthcare services. Our mission is to deliver exceptional patient care and make hearing health more accessible to our communities.Job SummaryWe are seeking a highly organized and customer-focused Medical Front Desk Coordinator to join our team. As a Medical Front Desk Coordinator, you will be...

  • Hotel Front Desk Attendant

    4 weeks ago

    Kalispell, United States SpringHill Inn & Suites Full time

    DescriptionHotel Front Desk Attendant - FT (4X nights (3 pm-11 pm) a week, MUST BE AVAIL SAT and SUN) PT Mon, Fri & Sat 3 pm-11 pm We're looking for a positive and professional hotel front desk agent to deliver an exceptional experience to every guest at our hotel. You'll welcome guests, manage their information, distribute their keys and room assignments,...

  • Front Desk Associate

    5 days ago

    Kalispell Rd, Florida, USA, United States World Gym - Kalispell Full time

    {"Overview": "As a Front Desk Associate at World Gym - Kalispell, you will be the face of our gym and play a crucial role in providing exceptional customer service to our members and guests. Your warm and friendly attitude will make a lasting impression, and your ability to multitask will ensure that our members have a seamless experience.Responsibilities:*...

  • Front Desk Associate- Early Morning, Evening,

    4 months ago

    Kalispell, United States World Gym - Kalispell Full time

    Job DescriptionJob DescriptionFront Desk Associate (FDA) Job Description & RequirementsOverview:The Front Desk Associate is the face of the gym and one of our most important positions. The FDA is the first person a member or guest sees when they enter the gym, and the last person they see when they leave. Greeting existing and prospective members quickly and...

  • Front Desk Associate

    7 days ago

    Kalispell Rd, Florida, USA, United States World Gym - Kalispell Full time

    {"title": "Front Desk Associate", "description": "At World Gym - Kalispell, we are seeking a highly motivated and detail-oriented Front Desk Associate to join our team.The Front Desk Associate is the face of our gym and plays a critical role in providing exceptional customer service to our members and guests.Responsibilities include:\u2022 Greeting members...

  • Front Desk Agent

    4 weeks ago

    Kalispell, United States Red Lion Inn Kalispell Full time

    The Guest Services Agent (GSA) is responsible for consistently delivering results that contribute to the mission and overall success of the hotel by accomplishing performance objectives covering the front desk and is support for the Operations Manager.  The GSA serves as the point person with regard to the Front Desk technology systems and in-house guest...

  • Hotel Front Desk Attendant

    1 month ago

    Kalispell, United States SpringHill Inn & Suites Full time

    Job DescriptionJob DescriptionHotel Front Desk Attendant - FT (4X nights (3 pm-11 pm) a week, MUST BE AVAIL SAT and SUN) PT Mon, Fri & Sat 3 pm-11 pmWe’re looking for a positive and professional hotel front desk agent to deliver an exceptional experience to every guest at our hotel. You’ll welcome guests, manage their information, distribute their keys...

  • Hotel Front Desk Clerk

    4 months ago

    Kalispell, United States My Place Hotel - Kalispell Full time

    Job DescriptionJob DescriptionDo you have a passion for service and love to put a smile on people’s faces? Then you might be an excellent fit for the hotel front desk agent position on our guest services team! You’ll welcome guests, manage their account information, and ensure they have everything they need for an exceptional stay. Job seekers interested...

  • Front Desk Associate

    2 weeks ago

    Kalispell Rd, Florida, USA, United States World Gym - Kalispell Full time

    Job DescriptionJob Title: Front Desk Associate - Morning ShiftJob Summary:We are seeking a highly motivated and detail-oriented Front Desk Associate to join our team at World Gym - Kalispell. As a Front Desk Associate, you will be the first point of contact for our members and guests, providing exceptional customer service and ensuring a positive experience...

  • Front Desk Associate

    7 days ago

    Kalispell Rd, Florida, USA, United States World Gym - Kalispell Full time

    {"Overview": "As a Front Desk Associate at World Gym - Kalispell, you will be the face of our gym and play a crucial role in providing exceptional customer service to our members and guests. Your warm and friendly attitude will make a lasting impression, and your ability to multitask will ensure that our members have a seamless experience.Responsibilities:*...

  • Front Desk Agent

    3 months ago

    Kalispell, United States Lodging Dynamics Full time

    We are seeking Front Desk Staff! This role will work collaboratively with a highly-talented and passionate team. We believe that a team atmosphere is at the heart of our daily actions and that we should all be creative and bold to make lasting memories for guests, customers and team. Our mission is to elevate human dignity, peer respect, and self-esteem by...

  • Hotel Front Desk Associate

    2 weeks ago

    Kalispell, Montana, United States SpringHill Inn & Suites Full time

    Job SummaryWe are seeking a highly skilled and professional Front Desk Associate to join our team at SpringHill Suites by Marriott. As a key member of our hotel staff, you will be responsible for delivering exceptional guest experiences and ensuring seamless check-in and check-out processes.Key ResponsibilitiesGuest Services: Greet and welcome guests, manage...

  • Hotel Front Desk Attendant

    2 months ago

    Kalispell, United States Best Western Plus Kalispell Glacier Park West Full time

    Job DescriptionJob DescriptionDo you have a passion for service and love to put a smile on people’s faces? Then you might be an excellent fit for the hotel front desk agent position on our guest services team! You’ll welcome guests, manage their account information, and ensure they have everything they need for an exceptional stay. Job seekers interested...

  • Hotel Front Desk Associate

    6 days ago

    Kalispell Rd, Florida, USA, United States SpringHill Inn & Suites Full time

    Hotel Front Desk AttendantWe're seeking a professional and welcoming Hotel Front Desk Attendant to provide exceptional service to our guests at SpringHill Inn & Suites. As a key member of our team, you'll be responsible for ensuring a smooth and enjoyable stay for our guests.Key Responsibilities:Guest Check-In/Check-Out: Greet and welcome guests, manage...

  • Hotel Front Desk Associate

    5 days ago

    Kalispell Rd, Florida, USA, United States SpringHill Inn & Suites Full time

    Hotel Front Desk AttendantWe're seeking a professional and welcoming Hotel Front Desk Attendant to provide exceptional service to our guests at SpringHill Inn & Suites. As a key member of our team, you'll be responsible for ensuring a smooth and enjoyable stay for our guests.Key Responsibilities:Guest Check-In/Check-Out: Greet and welcome guests, manage...

  • Healthcare Front Desk Administrator

    2 weeks ago

    Kalispell, Montana, United States WS Audiology Americas Full time

    Position OverviewABOUT WS AUDIOLOGY AMERICAS:WS Audiology Americas is a prominent entity in the hearing health sector, dedicated to enhancing the accessibility and simplicity of hearing care. Our centers are committed to transforming lives by providing clients with seamless access to cutting-edge hearing solutions and exceptional service.We are actively...

  • Hotel Front Desk Associate

    12 hours ago

    Kalispell Rd, Florida, USA, United States SpringHill Inn & Suites Full time

    We're seeking a professional and welcoming Hotel Front Desk Attendant to provide exceptional service to our guests at SpringHill Inn & Suites.As a key member of our team, you'll be responsible for:Key Responsibilities:Welcome and check-in guests, ensuring a smooth and efficient experienceManage guest information, distribute keys, and provide room...

  • Administrative Coordinator

    3 weeks ago

    Kalispell, Montana, United States Cardone Ventures Full time

    POSITION SUMMARYThe Administrative Coordinator provides essential support to the executive leadership through a range of administrative tasks and executive initiatives. Key responsibilities include managing complex calendars and travel arrangements, creating materials and presentations for meetings, and occasionally assisting with personal tasks for the...

Front Desk Administrative Assistant 2

4 months ago

Kalispell, United States State of Montana Full time
Front Desk Administrative Assistant 2 - Public Defender - Kalispell -(24141587)

To be considered for OPD positions, applicants must complete and submit their application online, as well as upload any required application materials.

Our Mission

To Provide the Most Compassionate and Expert Defense of Clients and the Constitution 

Our Vision

Creating Expert Teams of Advocates for Justice, Bringing Respect and Dignity to our Clients to Achieve Holistic and Equitable Outcomes

Reasons to work for the Office of the Public Defender:   Our work changes lives  The work OPD does, makes a difference for the people in our communities. Public Defenders work for their clients, protect constitutional rights and ensure the system remains fair. We are proud of the work we do, to find out more about OPD visit our website .

Benefits of working for OPD:  The ability to  work  and  play  in the  beautiful state of Montana  is one of the benefits you will love about this opportunity Montana, offers theaters, museums, fairs, rodeos, a high-quality educational system, and many recreational opportunities.Montana's mountains, rivers and lakes provide year-round opportunities for outdoor enthusiasts. Fishing, hiking, camping, boating, biking, hunting, skiing, and snowmobiling can be accessed throughout our great state.

Other fantastic benefits include:

Health Coverage Retirement plans Paid vacation, sick leave and Holidays Work/life balance Flexible schedules Opportunities and room for professional growth Telework (when applicable) Public Service Loan Forgiveness-  Employment with the State of Montana may qualify you to receive loan forgiveness- click to learn more

Materials Required of Applicants: 

Cover Letter Resume References:  Please provide contact information for (2) current or former supervisors and (1) professional peer. Supplemental questions (if applicable)

About this Opportunity

Job Ov erview:

The Administrative Assistant II is instrumental in ensuring the effective operations of Public Defender offices by performing a variety of high level administrative and office support activities.This position’s responsibilities are to ensure the smooth and effective operations of the office which include but are not limited to data input and maintaining files, scheduling appointments, providing correspondence, assisting clients and office staff with information requests, and that all court requirements are met throughout the designated location.The Administrative Assistant provides exceptional customer services to all clients, courts and internal customers in support of Public Defender Offices and reports to the Administrative Support Manager.

Essential Functions (Major Duties or Responsibilities):

A. Administrative Assistance/Office Support(70%)

Manages and provides information regarding requests from clients, courts and office staff. Arranges meetings, conferences and schedules appointments for clients, staff and management; Coordinates office functions with other state and local government offices. Creates, reviews and maintains court calendars and provides complete and factual court calendars to appropriate parties and makes sure attorneys are notified. Receives and screens office visitors and telephone calls. Formats, drafts, prepares a wide variety of time sensitive and official legal documents such as legal pleadings, affidavits, warrants, motions and orders, summonses, subpoenas, correspondence, briefs, complaints, appeals, and pretrial agreements, stipulations, finding of facts, judgments, dismissals, and related documents in criminal cases and other public defender cases in accordance with instructions established in policies and procedures. Reads and analyzes incoming correspondence, faxes, e-mail, memos, submissions, and reports to determine their significance and plan their distribution. Reviews and distributes mail includes mailing, fax, or arranging delivery of legal correspondence to clients, witnesses, and court officials. Prepares open cases and submits referrals to the conflict Defender Office. Establish and maintain case files and ensures that such files are complete, up to date and in proper format and order, for criminal, dependent neglect, mental, and juvenile cases; retrieves legal documents, records, and reports. Inputs data into Case Management System concerning all clients, case information, closes cases and runs reports from the OPD Case Management System. Scans or copies correspondence, documents, evidence, and other printed material and enters into Case Management System. Prepare invoices, reports, memos, letters, financial statements and other routine documents and inquiries. Maintains filing system and records for criminal, dependent neglect, mental, and juvenile cases, opens files, closes files and files documents. Assists attorneys in collecting information such as employment, medical, and other records. Provides various administrative Services to management staff and clients such as order placement or case information. Proofread documents, records, or other files to ensure accuracy.

B.Discovery(20%)

Organizes, prepares and maintains documents, evidence, trial notebooks, various exhibits obtained during discovery by subject matter and chronologically for Public Defenders to use at depositions, motions hearings and during court. Gathers and compiles information for exhibits and appendices, and discovery requests received from Public Defenders and Investigators. This includes requesting documents from County Attorney Office, Police Department, records management, and other sources; reading through files to identify information necessary to establish key facts to provide knowledgeable and accurate responses and documents that would be critical in successfully defending clients. Retrieve and copy all documentation that relates to a particular case, subject, event, person, etc. as requested.Work often requires reading documents for content and interpreting whether a document is relevant and submitting to a Public Defender/Investigator for review.

C.Other Duties as Assigned(10%)

Receives resolves and/or refers complaints to appropriate individuals. May attend legal meetings, such as client interviews, or depositions, and take notes at meetings or conferences. May assist with legal research by reviewing legal publications and performing data base searches to identify laws and court decisions relevant to pending cases. Performs other duties as assigned

Physical and Environmental Demands: Typical office environment, utilizing a computer, telephone system and other office equipment. Minimal travel may be required approximately 5% of the time.

Knowledge, Skills and Abilities (Behaviors):

Required for the first day of work:

Knowledge of office administrative processes and procedures. Knowledge of bookkeeping and recordkeeping. Effective written and oral communication skills. Professional customer service skills. Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs. Ability to develop and maintain cooperative working relationships. Ability to follow written and verbal instructions. Ability to plan, organize, and gather information. Abilitytoworkindependently. Abilitytomaintainconfidentialinformation. Abilityto accurately tracknumerousdetailssimultaneously. Ability to perform tasks with accuracy while under pressure of strict deadlines.

Preferred :

Knowledge of the functions, procedures and organization of a law office and the principles and practices of legal research; court and law enforcement systems and understanding of different aspects of the criminal justice system, including law enforcement and jail procedures as well as legal terminology.

Minimum Qualifications (Education and Experience):

High school diploma or equivalent. One year of directly related office experience of performing a variety of office support or clerical work. Other combinations of directly related education and experience may be considered on a case-by-case basis.