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Accounts/Enrolments Officer

4 months ago

Melbourne, United States Schools (Government) Full time

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 ( therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Main responsibilities include but are not limited to:

Principal¿s PA

·Provide assistance to the Principal, manage appointments, school tours, filing etc.

·Manage the college email account (reply to enquiries/invoices emails/forwarding of emails to relevant staff etc)

·Provide other administrative duties as required by the Principal, Assistant Principal or Business Manager

·Prepare correspondence according to school procedures when required.

Enrolments:

·Process and manage all college enrolments, administration, and procedures including liaising with the Principal, Head of Departments, potential parents and other schools.

·Organise Music and Dance Auditions as required.

Accounts:

·Accounts Payable Control (; Receive, collate and process all purchase orders. Set up annual standing purchase orders, prepare invoices for Business Manager ready for payment before due date, manage creditor enquiries, process purchasing card transactions). 

·Assist with general Accounts Receivable function of CASES21 including, but not limited to family charges and sundry debtors including all Tertiary program students

·Maintain CASES21 database with current supplier/creditor information.

·Provide general finance and related administrative support to the Business Manager as directed.

·Liaise with the VET coordinator/RTO Manager in relation to VET/RTO documentation and the invoicing of other schools for VET Delivered to Secondary Schools.

Other duties:

·Assist the Business Manager with all other functions of CASES21, including but not limited to End of Year Administration and Census as required.

·Manage all DET School Teacher Notebook Program

·Support Principal, Assistant Principal and Business Manager as required

·Support the general office as required including first aid support

·Support with school local payroll by preparing and monitoring timesheet data entry.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Conditions of Employment

Please respond to the key selection criteria and include 3 referees in your resume/CV.

Location Profile

NCAT provides individualised programs and pathways for students wanting to pursue further study, employment or training in areas such as Art, Multimedia, Animation, Photography and Digital Imaging, Fashion & Graphic Design, Dance, Music, Sound Production, Screen/Video, Automotive, Electro-Technology, Integrated Technologies, Engineering, Plumbing, Furniture & Musical Instrument Production, Building & Construction, and Sport & Fitness.

NCAT received The Age newspaper¿s 2022 ¿Schools that Excel¿ Award for its VCE results. In the same year, the Vocational Major Learning Specialist was awarded Teacher of the Year Award for the outstanding and unique integrated VCALs/Vocational Majors running at NCAT.

From Year 10 students can choose to follow an Arts or a Technology or stream and then continue to specialise at Years 11 and 12 where they can do VCE, VET or a variety of specialist integrated VCE Vocational Major programs. Post Year 12 students can do Certificate IV programs in Music, Sound Production, Design, Visual Arts and Photography and the Diploma of Photography and Digital Imaging. NCAT is the only training provider in Australia running the Certificate III and IV in Musical Instrument Making and Repair.

As well as running programs for its own full-time students, NCAT is also a regional provider of VET in Schools training to 700 students from 75 other State, Catholic and Independent schools who come for training one day per week.

NCAT has specialist Arts facilities includes purpose-built studios for drawing, painting, sculpture, printmaking and textiles/fashion disciplines as well as Apple Mac labs. Its Photography centre includes four photographic studios and black and white and colour darkrooms. In the area of Music NCAT has ten fully equipped music practice rooms, two large music technology labs, its own industry level music recording studio, Music recital room and performing arts centre. The college also has two dance studios and a dedicated theatre studies centre.

The college is a recognized leader in Technology Education with Leading School status. Its VET programs are highly regarded for the quality and innovativeness of the delivery and the close links with industry. NCAT has unique, $17 million trades and technology facilities including a $12m Trade Training Centre. Facilities include extensive workshop for automotive, building & construction, engineering, electrotechnology, furniture/wood, integrated technologies/ robotics & telecommunications, musical instrument making & repair and plumbing.

Overview of NCAT