Facilities Coordinator

With general supervision provide the highest level of confidential administrative support to the LOB‘s Managing Director.

Compose, sign, and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Managing Director

Act as the Managing Director‘s liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively

Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective accurate, and timely correspondence

Perform confidential administrative functions such as assembling reports or proposals for internal and external use to support Managing Director‘s workflow

Prepare routine and non-routine reports to ensure timely, effective distribution of information

Support departmental projects by gathering information and tracking status

Support the development of departmental presentations by gathering information, preparing handouts, preparing power-point presentations, and preparing text

Take, transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties

Maintain calendars, schedule meetings and appointments, and arrange travel and hotel accommodations to ensure effective time management

Coordinate workflow of administrative staff to ensure most appropriate use of resources

Job Specifications

Typically has the following skills or abilities:

Four years of high-level administrative experience with at least two years providing complex administrative support or equivalent

Type 60 wpm

Demonstrated experience working with confidential and sensitive information

Proficient with spreadsheet, word processing, and presentation applications

Strong verbal and written communication skills

Ability to type and proofread up to 75% of the time

Ability to meet tight deadlines

Ability to understand and follow department and company policies and procedures

Ability to develop good working relationships across functional areas

#LI-OPTICS

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, pleaseclick here.

Salary Ranges: $17.00 - $27.50

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information.

We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters.Click hereto learn about our application process and what to watch for regarding false job opportunities.

As a regular part of doing business,VSPVision (‘VSP‘)collects many different types ofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.

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