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Staff Accountant

4 months ago

Chicago, Illinois, United States Aloft Chicago Mag Mile Full time

Title: Staff Accountant

Schedule: Full-Time

Role: Non-Management

Category: Finance/Accounting

Visibility: Public

DEPARTMENT: Accounting

REPORTS TO: Director of Finance & Accounting

STATUS: Non-exempt

JOB SUMMARY

Aloft Chicago Mag Mile is looking to fill a dynamic role in their Accounting Department. At Aloft, we truly live our motto: "Different. By Design." Therefore, these roles will be a little Different by Design. We are looking for individuals with a strong accounting base but flexible enough to handle multiple tasks within the Accounting Department. An ideal candidate will come from the hospitality industry and truly love what they do.

QUALIFICATION STANDARDS

Education & Experience:

At least 1 year of experience in a hotel or a related field required.

Accounting Degree is preferred.

Must be able to work independently and with minimal supervision as well as in a Team environment to meet deadlines.

Detail-oriented with excellent written and oral communication skills.

Microsoft proficient as well as experience with Marriott systems preferred.

Knowledge of Data Plus preferred

Knowledge of Marriott Systems including Lightspeed is strongly preferred

DUTIES & FUNCTIONS

Accounts Payable

Input Invoices Daily (according to Vendor terms).

Ensure invoices are coded correctly and any discounts have been taken.

Responsible for New Vendor Set-up as well as ongoing Vendor maintenance.

Review all invoices for appropriate documentation and approval prior to payment.

Process payments on a set, weekly schedule.

Process all Expense Reports timely and ensure they contain appropriate approvals.

Build and Maintain Vendor Relationships.

Prepare paid invoices for storage.

Reconcile Vendor statements and resolve any discrepancies. Follow-up on all credit memos.

Create and maintain a Purchase Order procedure and ensure department adherence to policy.

Ensure all month-end processing is done in a timely fashion to facilitate month-end close.

Ability to document procedures to help create a Procedure Manual

Human Resources / Payroll

Assist with the processing of New Hires and Terminations as needed.

Assist with the filing of Employee documentation.

Assist Employees with HR-related questions.

Assist with Payroll processing on an as-needed basis.

Ensure all month-end processing is done in a timely fashion to facilitate month-end close.

Ability to document procedures to help create a Procedure Manual

Accounts Receivable

Respond to and resolve all Inquiries in a professional and timely fashion.

Set up new Direct Bill accounts, maintain current accounts and check credit references where appropriate.

Verify validity of Tax-Exempt Entities.

Reconcile all Invoices to their contracts and to the appropriate system to ensure accuracy of billing.

Invoice Direct Bill accounts within 24 hours of completion of event/stay.

Monitor and Maintain guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.

Perform Collection calls as needed.

Reconcile Night Audit Reports prior to posting to G/L.

Reconcile daily revenue and credit cards receipts.

Ensure all month-end processing is done in a timely fashion to facilitate month-end close.

Ability to document procedures to help create a Procedure Manual

Process any Guest Refunds

General:

Approach all encounters with guests and employees in a friendly, service-oriented manner.

Cross-train with other areas to assist on coverage and to identify accounting issues.

Assist with any other Accounting task as instructed by the Controller

FULL TIME BENEFIT OVERVIEW

Competitive salaries

Medical, Dental, Vision, and Life Insurance

FSA and Commuter Benefits

Vacation and Paid Time Off (PTO)

Complimentary and Discounted Rooms

Annual review with increase

401k program with company match

Source: Hospitality Online