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Senior Program Assistant, Foundation Strategy Office
4 months ago
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we're committed to creating an environment for you to thrive both personally and professionally.
The Team
The Foundation Strategy Office (FSO) is the primary function supporting the creation and evolution of our program-level strategies as well as exploring new paths to impact that align with our mission. This includes supporting the CEO, CFO, and Chief Strategy Officer in key accountabilities like strategy development, strategy revision, strategy performance measurement, portfolio management, and special initiatives to accelerate the impact of the foundation.
We are a close-knit team that places a significant emphasis on maintaining and growing our positive, humble, and intellectually curious culture. We believe that small groups of deeply committed team members can do phenomenal things. We encourage debate and discussion of tough issues and are committed to the success of our clients. We invest proactively in each other's personal and professional growth.
Your Role
The Senior Program Assistant (SPA) provides wide and varied administrative and organizational support for the FSO. The FSO SPA will support no less than one Director and one Deputy Director in a fast-paced and changing environment, and will focus on attention to detail, responsiveness, proactiveness, and accuracy.
This position reports to the Executive Assistant.
What You'll Do
- Proactively manage a high volume of appointments/meetings and complex calendars, including organizing meetings over several different time zones (international and domestic).
- Provide thought partnership to Director in both time and calendar management based on a deep understanding of Director and FSO priorities.
- Manage complex domestic and international travel arrangements and when required, work with internal partners to secure visas. Coordinate travel arrangements for participants of foundation-sponsored meetings if needed.
- Manage monthly expense reconciliation on behalf of Director.
- Execute events, key leadership meetings, retreats, convenings, and presentations which may include coordinating arrangements for multiple participants, managing participant communication, handling logistics, and preparing and disseminating materials.
- Effectively manage relationships and communicate diplomatically. Support and drive team building and culture.
- Handle confidential information with discretion, diplomacy, and maturity.
- Build effective working relationships with key partners internal and external, with a people-focused approach.
- With the FSO OpsUnit, assist in managing team space planning, FSO rhythm of business meetings, team events, and other operations workstreams as assigned.
- Other duties as assigned.
Your Experience
- Bachelor's Degree with 3+ years of experience, or equivalent experience
- Experience supporting executive-level principals
- Excellent oral and written communication skills; must be able to communicate effectively with internal and external contacts and adjust to a wide variety of working styles
- Proficient with MS Office Suite
- Knowledge of foundation priorities and how they align with the goals of the FSO
*Must be able to legally work in the country where this position is located without visa sponsorship.
The salary range for this role is $35.01-$49.00/hourly USD. As a mission-driven organization, we strive to balance competitive pay with our mission, and new hires are typically brought into the organization at a salary between the minimum and the midpoint of the range. Actual placement in the range will depend on a candidate's job-related skills, experience, and expertise, as evaluated during the interview process.
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Hiring Requirements
As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.
Candidate Accommodations
If you require assistance due to a disability in the application or recruitment process, please submit a request here.
Inclusion Statement
We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion - of voices, ideas, and approaches - and we support this diversity through all our employment practices.
All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.
