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Events Manager

4 months ago

New York, New York, United States Quad Full time

The Event Manager is an organized multitasker who knows how to bring strategy to life in an event setting. This person is a highly resourceful master at seeking and gathering information, negotiating contracts, managing budgets. The Events manager is a central part of the Industry & Event Marketing team who understands the strategic goals of the broader marketing department and incorporates this into the planning and execution of all internal and industry events. The Event Manager reports to and works closely with the Head of Global Events to implement the strategic event plans and acts as a guiding resource for the Event Coordinators to fulfill their responsibilities.

Responsibilities:

  • Generate event marketing and content plans and ideas that align to marketing objectives
  • Ability to strategically plan, organize and execute events + Sponsorship partnerships
  • Ability to strategize, implement and execute events from end to end
  • Maintain solid understanding of Quad brands, products and services, markets, and target audiences
  • Manage scope of multiple, complex projects/events/sponsorships simultaneously
  • Lead planning and progress meetings and be responsible for the progression of planning process
  • Use established event budgets to resource and negotiate vendor contracts
  • Develop and manage event budgets and vendor contracts
  • Create and own event worksheets for all industry and Quad-hosted events
  • Keep others up to date with any revisions/ changes to scope, resources or event objectives
  • Guide Event Coordinator(s) throughout the entire idea-through-execution process
  • Act as liaison between contracted vendors and Quad event's team during planning and event process
  • Monitor content and creative execution process and assure deadlines are met
  • Direct and review project timelines and task lists, event timelines, itineraries, and contact lists
  • Direct and review attendee lists and execute on methods to increase participation
  • Supervise and manage all event set-up, tear down and follow-up processes for resourced and owned components
  • Manage event details according to timeline during event
  • Act as Quad representative to vendors, participants, and stakeholders during the event
  • Resolve any onsite issues as needed
  • Lead follow-up meetings and manage post-event close-out processes
  • Gather and organize information to gauge performance against goals
  • Manage and oversee executions in the NY Event space
  • Approximately 30% travel is required

Qualifications:

  • 7+ years of relevant works experience with demonstrated skill in executing high-level industry events
  • Experience developing and executing on event marketing plans
  • Experience managing event production
  • Experience managing event sponsorships on behalf of Quad
  • Ability to manage and prioritize multiple projects and work assignments simultaneously without compromising schedules and/or budgets
  • Outstanding vendor management and contract negotiation skills
  • Strong communication and interpersonal skills including written and verbal
  • Excellent problem-solving and decision-making skills with the ability to make impromptu decisions
  • Outstanding time-management and organizational skills
  • Ability to work independently and with a wide range of people
  • Able to think strategically and communicate effectively with colleagues, stakeholders, clients and vendors
  • Skilled in project management
  • Understanding of KPI's and marketing techniques for event management
  • Proficient in Microsoft Office and project management tools
  • Ability to lift up to 15 lbs.
  • Available to work outside of regular office hours during scheduled events and to travel when necessary