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Office Assistant

4 months ago

Savannah, Georgia, United States Georgia Southern University Full time


About Us

Join Our Team at Georgia Southern
Georgia Southern is a dynamic university with three vibrant campuses in Hinesville, Savannah and Statesboro serving the communities in Southeast Georgia. As a Carnegie Doctoral/R2 institution, our world-class scholars instruct about 26,000 students in associate's, bachelor's, master's and doctoral level degree programs. Whether you are seeking the charm of a small town, the traditions of a historical/urban destination near the beach or supporting our military service members and their families, Georgia Southern offers its faculty and staff the best of all worlds
Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. We are steeped in tradition and devoted to academic distinction in teaching, scholarship and service. In 2018 Forbes Magazine listed Georgia Southern, along with 10 other Georgia companies or institutions, as one of America's Best Midsize Employers. Georgia Southern University is passionate about serving our region while preparing our students to be lifelong scholars, leaders, and responsible stewards of their communities and the world.


Location

Armstrong Campus – Savannah, GA


Department Information

Department of English


Job Summary

Greets visitors and performs general administrative duties associated with departmental operations. Handles incoming calls and may operate a multi-line telephone system. May assist other administrative staff with overflow work, including word processing and data entry.


Responsibilities
  • Manage reception area or front desk maintaining excellent customer service and ensuring confidential information is secure
  • Supervise student assistants
  • Monitor expenditures; accept funds, and give receipts for services, if applicable
  • Serve as a resource for all faculty, staff and guests visiting the assigned office and assist as needed
  • Responsible for answering phones and e-mail providing information and/or transferring or redirecting calls to the appropriate contact
  • Check visitors in and direct or escort to specific destinations
  • Perform administrative duties, ie copy, file, data entry and maintain paper or electronic documents and records
  • Schedule meetings, arrange appointments and reserve meeting spaces
  • Manage mail
  • Manage and maintain inventory of office supplies
  • Process personnel and payroll information

Required Qualifications

Educational Requirements

  • High School Diploma or equivalent

Required Experience

  • Six (6) months or more of related work experience

Preferred Qualifications

Preferred Experience

  • Previous experience with document imaging, records management, and associated programs
  • Previous experience in higher education

Proposed Salary

$14.66 – $15.81 per hour

This is a non-exempt position paid on a biweekly basis.


Required Documents to Attach
  • Resume
  • Cover Letter
  • Two (2) Professional References

Knowledge, Skills, & Abilities

ABILITIES

  • Consistently exhibit engaging customer service
  • Ability to support various constituencies served by the University
  • Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position

KNOWLEDGE

  • Adhere to University policies and procedures to meet Institutional goals and support University's mission for student success

SKILLS

  • Effective communication (verbal and written), organizational and human relations skills

Apply Before Date

December 8, 2023
Application review may begin as early as November 28, 2023.


Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources by phone at or by email at .

For technical support, please call the Shared Services Center at or .


Conditions of Employment

Offers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Southern University, as determined by Georgia Southern University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Legally authorized to work in the United States for the duration of employment without assistance from the University.
Must be able to perform duties and responsibilities with or without reasonable accommodation.
Georgia Southern University is a Tobacco and Smoke-Free Community.


Equal Employment Opportunity

Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources:


Background Check
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