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Middle and Upper School Office Manager and Executive Assistant

3 months ago

Mountain View, California, United States Khan Lab School Full time

KHAN LAB SCHOOL
Founded in 2014 by Salman Khan, Khan Lab School (KLS) is a K-12 school situated in Silicon Valley. With around 300 students spread across two campuses, KLS is built on a mastery-based learning model that focuses on essential learning outcomes rather than traditional grades. It also functions as an incubator for new programs and serves as a test environment for products like Khan Academy's Khanmigo.

POSITION: Middle & Upper School Office Manager & Executive Assistant

REPORTING LOCATION: Khan Lab School's Mountain View Campus at 1200 Villa Street, Mountain View, CA

SCHEDULE: Mon. - Fri., 8:00am - 4:00pm PST, with occasional nights and weekends for school events.

SPECIFIC JOB DUTIES & RESPONSIBILITIES:

Office Manager Job Duties & Responsibilities:

Campus Management:
  • Manage coverage schedule for non-faculty operations.
  • Responsible for front desk and greeting area.
  • Support and direct visitors.
  • Monitor phone calls and handle mail, faxes, and emails.
  • Maintain shared spaces and supplies.
Student Attendance:
  • Oversee student attendance process.
  • Handle student inquiries, absences, and minor health issues.
  • Manage students sent for behavioral concerns.
Campus Operations:
  • Lead day-to-day campus operations.
  • Monitor maintenance requests and first aid supplies.
  • Coordinate services including field trips and events.
  • Oversee student lunch program and extended day programs.
Human Resources:
  • Facilitate new hire onboarding and orientations.
  • Manage volunteer program and school safety programs.
Purchasing:
  • Oversee budget and complete purchases.
  • Reconcile expense reports.
Student Records:
  • Support Data Manager in maintaining student files and records.
  • Process incoming student records.
  • Maintain immunization records.
  • Coordinate outbound student records.
Miscellaneous:
  • Perform other related duties as needed.
Executive Assistant Job Duties & Responsibilities:
  • Manage supervisor's calendar.
  • Maintain school calendars and manage events.
  • Assist in employee engagement and recognition programs.
  • Coordinate travel and visits.
JOB QUALIFICATIONS & REQUIREMENTS:
  • Bachelor's degree required.
  • Minimum 2 years of office management experience.
  • Preferably experienced in an educational setting.
  • Support for Khan Lab School's values and mission.
  • Strong computer skills (Microsoft Office).
  • Effective communication and interpersonal skills.
  • Ability to adapt and handle various tasks.
  • Reflective and responsive to feedback.
PHYSICAL WORK REQUIREMENTS:
  • Occasional lifting, pushing, and carrying up to 25 pounds.
  • Stationary position for at least 50% of the time.
  • Frequent computer and office equipment operation.
  • Safe working habits and occasional work outside normal hours and conditions.
WHAT WE OFFER:

Khan Lab School fosters a collaborative and results-oriented environment with a focus on student welfare. We encourage questioning and maintain high expectations for both our school and students.

POSITION DETAILS:
  • Start Date: July 2024
  • Salary: $80K to $85K per year
  • Location: Mountain View, CA
  • Number of Positions: 1
  • Employment Status: Full-time; Exempt
  • Benefits: Medical, dental, vision insurance, retirement plan, basic life insurance
To qualify, provide a resume and a letter of interest. Successful candidates will be familiar with Sal Khan's educational model outlined in The One World Schoolhouse.

KLS is an Equal Opportunity Employer and upholds non-discriminatory practices in all aspects of employment.