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Associate Coordinator

4 months ago

Tampa, Florida, United States New Mexico Gas Co - Peoples Gas - Tampa Electric Full time

Title:
Associate Coordinator

Company:
Tampa Electric Company

State and City:
Florida - Tampa

Shift:
8 Hr. X 5 Days

POSITION CONCEPT

Responsible for public Right-of-Way (ROW) permitting and construction activities (design criteria, permitting requirements, & construction standards); as well as required coordination of TEC construction projects.


PRIMARY DUTIES AND RESPONSIBILITIES

LEVEL:

ASSOCIATE COORDINATOR

Acting with limited direction, the Associate Coordinator serves as the point of contact for ROW use requirements, permit requirements and construction standards required by all governmental agencies for TEC's construction and maintenance activities.

ROW Permit & Permit Closeouts – Send bi-weekly notice to agencies, to follow-up on permit status, updates permit information and tracking database and in permit files.

Assist in sending out RFIs from agencies to appropriate recipients.

Assist is releasing permits to DDT and update permit documentation in file this includes downloading/processing each permit, saving to our TECO file, Work Pro data entry, and notification to the assigned DDT.

Track/Validate Pay Permit fees paid.
First level of support for problem resolution. Also helps maintain and route messages in the PERMITS permitting mailbox. Provide outreach to techs, contractors, and agency personnel as needed on submitted docs, permits, fees, outstanding items, etc.

Reconcile monthly credit card statements:
Includes permit fee coding
Misc. expenses coding
File statements
Copy receipts and compile documents for accounts payable

Provides support in maintaining and organizing the department's Liaison Share Point and Internet web sites; developing and enhancing for timely communication and maintaining an organized repository for meeting minutes and documentation.

Performs other duties as requested, including department budget administration.

Manage departmental mailbox daily:
Identify appropriate routing of mail, assigning it accordingly within the department structure.
Process any incoming mail pertaining to job responsibilities.
File in appropriate categories and folders for future reference.
Performs other duties as requested, including department budget administration.

QUALIFICATIONS
Education

Required:
Minimum of a High School Diploma or equivalent certificate.

Preferred:
Associate's degree in a technical field from an accredited institution preferred.
A college degree may substitute for a portion of the minimum experience requirement. A relevant college degree may substitute for up to (3) years of the required work experience.

Licenses/Certifications

Required:
None

Experience

Required:

Minimum of 2 years of work experience related to performing the duties and responsibilities of this position is required.

Related experience consists of permitting, contract administration, construction planning and/or operations, and/or governmental administration.

Preferred:

Work experience directly performing the duties and responsibilities of this position and/or prior experience working with governmental agencies, regulators, and/or legislators is preferred.


PRIMARY DUTIES AND RESPONSIBILITIES

LEVEL:

COORDINATOR

Acting with limited direction, the coordinator serves as the point of contact for ROW use requirements, permit requirements and construction standards required by all governmental agencies for TEC's construction and maintenance activities.

ROW Permit & Permit Closeouts – Obtains and distributes Right-of-Way (ROW) use permits for TEC construction activities within public ROW.

Tracks and manages follow-up activities regarding permit status, and permit information. Manages and maintains permitting SharePoint site to ensure current documents, links and guidelines are accurate.

Assists in releasing permits to multiple departments within ED and updates permit documentation in files which includes downloading/processing permits, saving to TECO files, Work Pro data entry, and notification to the assigned department.

Assist in sending out Request for Information (RFIs) from agencies to appropriate recipients

Work Start Notification (WSN) Entry/Closeout – enters WSN for the City of Tampa (COT) to database for weekly rollovers and closeout tracking.

Completes COT WSN entries through Accela system.

Ensures all departments are up to date and aware of Annual General Use Permits/Maintenance Permits, utility accommodation guides, manuals, ordinances, and construction standards with local and state governments.

Reviews all open permit requests and work start entry in databases from 2017-present.

Reviews all associated work requests in Work Pro for completion (status 80) and sends notice to agencies to close records.

Submits all FAA permits
Supports the Lead Coordinator in ROW design, permitting, and construction standards for Tampa Electric by implementing training materials and procedures and providing regular training for employees and contractors, ensuring all legal requirements of the company are adhered to regarding public roads, their rights of ways, and the compensable interest of TEC
Serves as a point of contact for ROW use requirements and permits for Electric Delivery construction projects.

Supports the Lead Coordinator on Electric Delivery and Energy Supply Project Management Teams making sure that all permitting, and ROW use requirements are met, and ensuring that in-service-dates are within cost scope.

Liaison between TEC and governmental agencies for coordination of damage claims and complaints (e.g. road restoration, sidewalk repair, etc.)
Performs other duties as requested, including department budget administration. Track and validate permit fees and process payment.

QUALIFICATIONS
Education

Required:
Minimum of a High School Diploma or equivalent certificate.

Preferred:
Associate degree or bachelor's degree in a technical field from an accredited institution preferred.
A college degree may substitute for a portion of the minimum experience requirement. A relevant college degree may substitute for up to (3) years of the required work experience.
Licenses/Certifications

Required:
None

Experience

Required:

Minimum of 3 years of work experience related to performing the duties and responsibilities of this position is required.

Related experience consists of permitting, contract administration, construction planning and/or operations, and/or governmental administration.

Preferred:

Work experience directly performing the duties and responsibilities of this position and/or prior experience working with governmental agencies, regulators, and/or legislators is preferred.

#LI-SAC

TECO offers a competitive Benefits package

Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off
  • Paid Holiday time
  • Medical, Prescription Drug, & Dental Coverage Tuition Assistance Program
  • Employee Assistance Program
  • Wellness Programs
  • On-site Fitness Centers
  • Bonus Plan and more
STORM DUTY REQUIREMENTS....Please make sure to read below Responding to storms will be considered a condition of employment.

TECO Energy and its companies serve a role in providing critical services to our community during an emergency.

Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers.

Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.

TECO Energy is proud to be an Equal Opportunity Employer.

TECO Energy is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.


In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.

Pay Transparency Non-Discrimination Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

41 CFR c)

ADA policy

It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship.

The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.

Application accommodations
Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.

Pre-employment physical exams may be required for po