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Senior Manager, Business Operations

4 months ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Gordon Center has an exciting opportunity for a full-time Senior Manager, Business Operations to work in Miami, FL. The Sr. Manager, Business Operations evaluates, administers, and manages all business and administrative matters including budget, operations, programs and personnel administration for the assigned department. This position also provides financial analysis and strategic planning as well as manages the budgetary controls in partnership with various levels of management.

  • Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement.
  • Develops and ensures adherence to the department's annual budget, in accordance with University guidelines and policies. Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance.
  • Advances the strategic financial plan and makes recommendations to senior management on how to best execute the department's plan.
  • Formulates department policies and guidelines to carry out the University and department mission.
  • Oversees the review, approval and reporting of all expenditures. Reviews and approves financial transactions.
  • Creates and manages support systems to ensure availability of cost effective supplies, equipment, and management information.
  • Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives.
  • Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.
  • Implements department human resources actions, which may include hiring, terminations, salary etc. Recruits, trains and prepares performance reports for staff.
  • Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM Qualifications

  • Bachelor's degree in relevant field, Master's Degree preferred
  • Minimum 4 years of relevant experience, 5 years preferred
  • Ability to communicate effectively in both oral and written form.
  • Ability to maintain effective interpersonal relationships.
  • Ability to manage a budget and work within the constraints of that budget.
  • Ability to direct, manage, implement, and evaluate department operations.
  • Ability to effectively plan, delegate and/or supervise the work of others.
  • Proficiency in computer software (i.e., Microsoft Office)

Department Specific Functions

The Sr. Manager, Business Operations assists the Director Business Operations in the day-to-day activities of the Gordon Center for Simulation and Innovation in Medical Education (Gordon Center) by performing a variety of administrative, financial and clerical duties. The primary responsibilities of the position include assisting with financial processes for programs training over 20,000 learners per year and the research and technical divisions that include the production of Harvey, the Cardiopulmonary Patient Simulator.

  • Assists the Director Business Operations with preparation of financial reports, budget planning, and revenue/expense modeling.
  • Participates in financial analysis including monitoring and reporting on monthly budget variances and opportunities to improve performance.
  • Manages, reviews and reconciles the Gordon Center accounts to adhere to budget allocations.
  • Processes and keys journal entries for corrections/chargebacks
  • Responsible for all aspects of purchasing, receiving and accounts payable for the Gordon Center including University policies and procedures in locating appropriate vendor, quotes, on-line purchasing with back up, follow up with vendors, receiving goods and accounts payable for all divisions of the Center.
  • Responsible for research of vendors for parts to be used in development of programs for Gordon Center software and simulation systems.
  • Manages support systems to assure availability of cost-effective supplies, equipment, and management information.
  • Maintains system for proper control, maintenance, and utilization of supplies.
  • Processes bank deposits for course fees and product payments following bank, University and Gordon Center procedures.
  • Processes credit card transactions received following institutional finance procedures.
  • Processes journals for Gordon Center on Workday related to payments of use of office space, course fees from interdepartmental registrants.
  • Regularly follows-up on journals for approvals.
  • Prepares submission of contracts and other agreements, including compliance and adherence to rules and regulations
  • Assists the Director in budget preparation for Gordon Center grants including required reporting.
  • Coordinates the day-to-day activities of the Gordon Center support staff.
  • Monitors, analyzes, and evaluates per diem instructor staffing and compensation for appropriateness, efficiency and oversees the payroll submissions.
  • Responsible for processing in Workday new hires, terminations, promotions, transfer and leave documentation for Gordon Center staff.
  • Leads the planning and coordination of annual or ad-hoc special events for the Gordon Center and its staff.
  • Plans and arranges for catering needs for courses and events.
  • Responsible for the maintenance of Gordon Center, working with Contractors, Physical Plant, Housekeeping, and related University departments as needed.

Any appropriate combination of relevant education, experience and/or certifications may be considered.

#LI-NN1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H12